Board Meetings - Agendas and Minutes

 Board Meetings Agendas, including linked reports and Minutes

Agenda Tuesday 9 May 2023

Agenda Tuesday 29 March 2023

Tuesday 14 February 2023 Minutes

Tuesday 14 February 2023 Agenda and Reports

Thursday 3 November 2022 Minutes

Thursday 3 November 2022 Agenda

Board Meeting Tuesday 9th August 2022, 5pm School Staffroom

 Tuesday 9th August 2022, 5pm

(Our meeting with Carole Clark, our ERO reviewer, will be at 5pm)

USEFUL LINKS: Board Review Cycle 

5.00pm Prayer - Vic

5.05pm Discussion with our ERO reviewer

6.00pm From the pews

ALL REPORTS TO BE TAKEN AS READ and come ready to discuss, clarify, decide

Link to Agenda

Board Meeting Tuesday 21 June 2022, 6pm

 

Tuesday 21st June 2022, 6pm

USEFUL LINKS: Board review cycle - includes who's on prayers,  

6.00pm Prayer - Samara

6.05pm From the pews

ALL REPORTS TO BE TAKEN AS READ and come ready to discuss, clarify, decide

	Area of Governance	Item	Action Required
6.10pm	Student achievement and strategic plan	Principal’s Report	Accept and second principal’s report including finance, property, health and safety and personnel reports. Move to accept teacher only day in term 3 - Monday 8 August.
6.25	Student achievement And Curriculum	To be taken as read: Report: Staff Reflection on Curriculum area - Capabilities and The Arts. Behaviour Report Engagement Report Attendance Report ERO Equity Data compare with our: End 2021 achievement data End 2020 achievement data	Move to accept curriculum report on capabilities and the Arts, behaviour, engagement and attendance Self Review - behaviour, engagement, attendance Question: is this the information we want as the basis for broad strategic plans? Can the Board explain why we have our present strategic goal 2?  Our Charter will help Note ERO are coming to our next board meeting.
7.10	Property	In principal’s report
	Finance	In principals’ report	Move to accept the 2022 budget with a deficit of $45,167.
7.20		Marketing - Communication and Connection Plan	Next subcommittee meeting - Tuesday - week 9. No action required this meeting.
	Community of Learning	No report this meeting.  Note items in principal’s report that refer to COL work.
7.15	Policies	Read the policies for review and associated actions at this Schooldocs page Login: stjosephsoamaru Password: veritas.	Review policies Note in the minutes that Board has sighted the updated content on: Ending Employment  Harassment and  Personal Grievance
7.30	Administration	Minutes Correspondence to be tabled at meeting	Move to accept Minutes Nothing requiring action at this point

Board Meeting Tuesday 24 May, 2022, 6pm

Board Meeting, Tuesday 24th May 2022, 6pm

USEFUL LINKS: Board review cycle - includes who's on prayers,  

6.00pm Prayer - Andy

6.05pm From the pews

ALL REPORTS TO BE TAKEN AS READ and come ready to discuss, clarify, decide

Tuesday 24th May 2022, 6pm

USEFUL LINKS: Board review cycle - includes who's on prayers,  

6.00pm Prayer - Andy

6.05pm From the pews

ALL REPORTS TO BE TAKEN AS READ and come ready to discuss, clarify, decide

	Area of Governance	Item	Decisions Required
6.10pm	Student Achievement	Religious Education Achievement Report presented by Leanne Brookes	Self review Accept report
6.30pm	Student achievement and strategic plan	Principal’s Report Principal’s Development	Accept and second principal’s report Move to accept two teacher only days in November, date tbc. To approve/or not, the principals participation in the Principal’s Conference in September 2022 (this will require a budget adjustment in the financial section) To move to support the principal in applying for the Springboard Trust and a Sabbatical with the understanding that if both are offered, the principal will choose the Springboard Trust for 2023.
6.45	Student achievement	Year 6 EOTC Initial Proposal Year 7-8 EOTC Initial Proposal Camp Budget Parent information year 7 & 8 camp	Accept and second both proposals.  Note any further information or clarifications.
6.55	Property	Property Report May 2022	Depending on outcomes of the meeting earlier in the day, decisions or further inquiry will need to be recorded and actioned.
		Statement of Conflict of Interest Process for choosing a building contractor	To be accepted and seconded. Adopt or adjust process. Decide on Board member to take responsibility.
7.15	Finance	Finance Report	Approve increase in advertising budget of $2500 to $3500. Approve additional $12 charge to monthly phone bill to cover principal’s costs. Approve increase of $2,100 to pld budget. Approve using donation from Tony and Mouenen Brady as a seed for applying for further funding for play equipment. Approve using anonymous donation as a seed for applying for further funding for rebranding.
7.30		Marketing - Communication and Connection Plan	Move to accept plan
7.40	Community of Learning	COL lead principals’ report term 1 Principals and Board Members discussion on stewardship group NZSTA information on stewardship	Board is to consider and provide feedback on these four questions: What information does the board need from the KA. Is the KA meeting the needs of the school and how will you know? Do we need a group overseeing the KA. If so, what format will it take? KA = Kahui Ako (COL)
7.50		Strategic Planning Feedback to Ministry of Education	Consider questions in doc and what is our feedback?
	Policies	Next meeting
7.55	Administration	Returning officer appointment	Move to send returning officer appointment offer including the fee calculated from MoE and NZSTA sources.

Minutes of previous meeting

Correspondence

Board Meeting Tuesday 29th March 2022

 Board Meeting Tuesday 29th March 2022, 6pm Staffroom

USEFUL LINKS: Board review cycle - includes who's on prayers,  

Charter 2020-22

ALL REPORTS ARE TAKEN AS READ - BOARD MEMBERS PLEASE COME READY TO REVIEW -

Review includes: Comments/questions, interpretation, action.
We want our time together to be purposeful and cannot wait for reports to be read in the meeting. The principal's report will be unpacked.

6pm: Prayer - Sharni

6.05 -Board Training: - ERO compliance information.  Board Administration List checklist (shared with the ERO folder).  Please read this in advance and take notes so we can hone in on areas you wish to discuss.

Te Tiriti o Waitangi - can a Board member please volunteer to be a reporter and report back on this NZSTA training in the June meeting?

6.30pm  Strategy

PRINCIPAL'S REPORT & Matters Arising                

6.30pm Principal's Report March 2022 (including NAG report)

Move to accept the principal's report

BOARD WORK TO DO
(based on our Board review cycle - (includes who's on prayers)

Curriculum -

6.50pm - Curriculum Review report

Religious Education

Whitestone Kahui Ako Update

Move to accept religious education review report

7.10pm (try and keep this section to 15 minutes)

Property, H&S, personnel and finance 

Health and Safety - to be noted

Weekly updates on Covid numbers and the staffing situation will be supplied.

Move to accept Shirley Educational Consultancy for Lorraine's 2022-23 appraisal (the proposal will be emailed)

Policies Review

(For information: Schooldocs self-review schedule - Meeting schedule.)

7.20pm  

Policies to be Reviewed from Schooldocs.  Please read in advance so that we can have discussion around how these look in practice.

To go to the Schooldocs site:

The community login for the site is at schooldocs.co.nz. To login, click the link and enter the following details when prompted:

username: stjosephsoamaru

password: veritas

Go to the "Current Review" tab

Polices to review this term:

Health and Safety

This was done as an umbrella at our last meeting.  Please note that in delving into the ERO compliance information plus our own usual health and safety updates at the start of each year that we have covered the procedures which lie under health and safety.

Consider the health and safety implications of lifting the vaccine mandate.  

Consultation

7.20pm - We had planned a survey consultation to begin with but this may not be sufficiently robust for what we want.  We really need face to face.  As our review for rebuild is a substantial review we could delegate a subcommittee to steer this review.  

Move to establish a consultation and rebranding subcommittee comprising of....

NAG 6 Administration :

7.30pm

Upcoming Board Elections. What needs to happen next?

Accept Minuhttps://docs.google.com/document/d/1p91BrSQG26dyW6CHOVg9KDWeR73cVfvU/edit?usp=sharing&ouid=115568596366800681876&rtpof=true&sd=truetes of last meeting

Correspondence:

NZEI - Paid Union Meetingshttps://drive.google.com/file/d/171b8NywIUaGzvhFHQmO2_mV3yvSgcWGt/view?usp=sharing

Tukutuku Korero - February 2022https://drive.google.com/file/d/1VZB3czuxLgYHXFMEda2394PKkr4qYleM/view?usp=sharing

ERO -https://drive.google.com/file/d/1OAEQpPNPMczg2JP9USRpet-0IcAGyiAO/view?usp=sharing