Wednesday, 7 August 2019

Board Meeting Tuesday 13 August, 6pm Staffroom

Prayer - Rebecca

Board Training - Catholic Governance:
- WHAT TO TEACH (what are the required hours for RE and when)?
- WHO IS TEACHING (what is a tagged teacher - how many should we have and who are ours?)?
- TO WHOM (what's the percentage of open places - how do we determine our other places)? - quick quiz - use the Catholic Board of Trustees' Handbook

From the Pews

- Principal's Report August 2019 - Assurance - will be unpacked at meeting - there's quite a lot in this one (some parts are only accessible to board members).
Move that we accept the principal's report, including finance, personnel, health and safety and property

BOARD WORK TO DO
STRATEGY
Student Wellbeing Survey - what does it tell us?  What action do we need to take?  Is it already in hand?
Resourcing Direction for 2020

Curriculum -
Note: achievement report means we discuss and make sense of the achievement information and what to do about it.  Curriculum report is an update on what we're doing in curriculum for the Board to be aware of.
Social Sciences Achievement Overview from Term 2

Policies Review

Term 3 policies - see Schooldocs

Assurance - we are compliant in the following areas
Compliance report in principal's report

Consultation
Community Consultation Feedback - to be unpacked - what does it tell us?  What action do we need to take?  How will it inform our 3 year strategic plan?  What are we happy about?  What's our area of growth?  

NAG 6 Administration : Accept Minutes
Request to board to shorten school year and finish on Thursday 19th December instead of Friday 20th.  Friday 20th would be a teacher only day planning for 2020. This is due to the teacher’s accord which allows 8 teacher only days without adding onto the end of the year during the course of the present Primary Teachers Collective Agreement.

LFR Request for LWOP:
Friday 30th August
Friday 8th November 

Inwards and outwards correspondence - need to reply to Morgan Lee


Friday, 21 June 2019

Board Meeting 25th June 6pm

Prayer - Lorraine

Governance - Election of New Board Chair

Board Training - Board Composition

From the Pews

- Principal's Report June 2019 - Assurance - will be unpacked at meeting.
Move that we accept the principal's report, including finance, personnel, health and safety and property

BOARD WORK TO DO Move to reduce the number of board parent representatives from seven to five.
Plan for consultation -
Board Committees
STRATEGY
Curriculum -
Note: achievement report means we discuss and make sense of the achievement information and what to do about it.  Curriculum report is an update on what we're doing in curriculum for the Board to be aware of.
Mid Year Achievement - Reading, Writing, Maths
Mid Year Target Update from Syndicate Leaders
Policies Review
Term 2 policies done last meeting

Assurance - we are compliant in the following areas
Attendance - see principal's report

Consultation

NAG 6 Administration : Accept minutes of previous meeting:
Authority from Board to dispose of Enrolment forms, daily attendance, Routine correspondence and staff records of those staff who have left that is over 7 years old

Inwards and outwards correspondence
Request from Parish to use hall for Jubilee, including liquor licence (this has not been tabled 1 week in advance and could be left to next meeting)

Te Ropu Tautoko

Wednesday, 8 May 2019

Agenda Tuesday 14th May 2019

Agenda Tuesday 14th May 2019 - 6.00pm

Prayer - Sharni

Board Training - St Joseph's present work on curriculum


From the Pews

- Principal's Report May 2019 - Assurance - will be unpacked at meeting.
Move that we accept the principal's report, including finance, personnel, health and safety and property

Discussion regarding RE diploma papers and a possible decision

BOARD WORK TO DO STRATEGY
Proprietor's Report - Bev
Annual Report is completed.

Curriculum -
Note: achievement report means we discuss and make sense of the achievement information and what to do about it.  Curriculum report is an update on what we're doing in curriculum for the Board to be aware of.
Achievement over time reading, writing, maths - request from last meeting.

Policies Review
The Curriculum and Health and Safety Committees have met:
Curriculum and Student Achievement

Assurance - we are compliant in the following areas
Staff Usage and Expenditure (SUE) - monitored fortnightly by principal and board member
Abuse recognition and reporting - discussed at start of year and in staff Thinktank week 1 term 2
Digital technology and cybersafety - discussed at start of year and in staff Thinktank week 2 term 2
Evacuation procedure, emergency kit - discussed and checked at start of year, in-class and out of class lockdowns have been practiced
Risk management - ongoing

Consultation
Health Education - consulted with staff, board, community and shared with proprietor every 18 months - guides our teaching of health in the context of special character.

NAG 6 Administration : Accept minutes of previous meeting:

Inwards and outwards correspondence

Te Ropu Tautoko

Thursday, 14 March 2019

Agenda Tuesday 19 March 2019

Agenda Tuesday 19th March 2019 - 6.00pm

Prayer - Michael

Board Training - Spiral of Inquiry



From the Pews

- Principal's Report March 2019 - Assurance - will be unpacked at meeting.
Move that we accept the principal's report, including finance, personnel, health and safety and property

BOARD WORK TO DO STRATEGY
We need someone to do the proprietor's report.

Accept Budget - note points in finance report on Principal's Report.  Request $12,000 input from Board savings to balance budget.

Uniform Survey
Survey results to define either just pinafores or choice of pinafores/skorts = 19/27 

Curriculum -
Policies Review

Alcohol/Drugs and Other Harmful Substances - our staff and board health and safety subcommittee have gone through this policy and the attached procedures.   There are some notes on things to pick up - we are compliant.
Legislation and Administration Policy

Assurance
EEO - The Board is complying with Equal Employment Opportunities
Police Vetting - All support staff have up to date police vets. All parents who have attended EOTC sleepover events have been police vetted,
all teacher practising certificates (including a police vet) are up to date.
10 year property plan - this is still in progress, our painting maintenance plan has been accepted and some painting work will be done this
year.
Medicines, minor/moderate injury/illness - This has been reviewed - we are using new forms for medicines. All is in order.
Risk Management - all health and safety risks are raised at our weekly Thinktank meetings, action taken and reported to board.

Consultation
No work in this meeting.

NAG 6 Administration : Accept minutes of previous meeting: Minutes from 12th February 2019
Change Board meeting 21st May.

Inwards and outwards correspondence

Wednesday, 6 February 2019

Agenda Tuesday 12th February 2019 - 6.00pm

Agenda Tuesday 12th February 2019 - 6.00pm

Prayer - Lorraine

Board Chair re-election

Board Training - Health and Safety
AUDIT FORM

From the Pews

Special Catholic Character - No report this time

- Principal's Report February 2019 - Assurance - will be unpacked at meeting. Please have a look at the reports linked into the principal's report so you are fully informed.
Move that we accept the principal's report
Move that we accept finance report
Move that we accept staffing report
Move that we accept EOTC action plan

BOARD WORK TO DO STRATEGY

1. STRATEGIC PLANNING SESSION
Work to do in meeting: PMI for present school situation (Lorraine will lead this)
Charter 2017-19 (2019) - the annual plan and targets pages are pages 24-35 and need to be read prior to the meeting. - after our PMI (which we will do in the meeting) is there anything missing?

Move that Board accepts charter 2017-19 (2019). 

2. SUCCESSION (board elections)
Consider a decrease in number of board members - board composition background information to read
Move that we take steps to legally reduce the number of elected parent representatives on St Joseph's board at the March meeting of 2019.

3. Uniform Survey
Option 1 keep it the same = 34%
Option 2 keep it the same with tartan skorts/culottes - 12 = 17%
Option 3 keep it the same with tartan skorts/culottes and polo shirts for boys and girls - 17 = 23%
Option 4 unisex uniform, same all year round, same for PE = 26%

The two skorts options did not have majority votes but combined, the option of skorts was higher than keeping it the same.  We need to clarify.
Move that we have a further survey conducted at our goal setting interviews to decide:
1. Pinafore, or 2. skorts/culottes, or 3. choice of pinafore or skorts


Curriculum -
Curriculum Plan 2019 - for information - provided in principal's report.
If principal's report accepted, no further work required in this meeting.

Policies
Information: Schooldocs self review schedule - this review schedule has informed our updated Meeting schedule.  This meeting schedule determines the work of sub-committees.

Move that we form the following subcommittees to do the following work:
Finance - meet on the Monday 8 days before each board meeting to review monthly accounts and payments.
Health and Safety - policy reviews on 11 March, 13 May, 9 September
Property - school walk through 11th March, take a close look at proposed 10 year maintenance plan date tbc
Curriculum - Review - 13th May
Special Character subcommittee - ongoing

(After board election:
Strategy - to plan parent consultation for next strategic plan 5th August (form this group after board elections, 21st October to review consultation and draft strategic plan.
EOTC - policy review 21st October)


Move that Board accepts the Budget in draft form to be confirmed at the next meeting when the actual Ops Grant is known.

For our annual report, statement of financial position the Board moves:
That the Board approves the inclusion of a budget for the 2018 Statement of Financial Position and a budgeted Cash flow which are derived from the Board's 2018 operating and capital purchases budgets.

So that the Principal and Board Chair can sign the Statement of Responsibility for the Annual Report:
The Board authorises the Board Chairperson and Principal to sign the Statement of Responsibility for the 2018 Annual Accounts on the Board's behalf when confirmation is received that the audit has been completed.

Move that the board makes the following decisions based on the Property and Finance report :
  • To accept the contract with Programmed Property Maintenance, or not.
  • If accepted, to decide whether we want the Classic or the Choices program.
  • To accept the extra discretionary work at $680 pa.
  • Alternately, decide what other ways we will go about this ongoing maintenance
  • To decide on the amount put aside in the budget - $12k this year. Bear in mind this is a lot more than has previously been put aside and in future years we will need to renew device leases.

Review
EOTC Action Plan 2019 - reviewed in strategic planning section. If charter has been accepted, no further work required.

Assurance
All assured in principal's report, if report has been accepted no further work required:
  • Length of school year
  • Staffing
  • Preference places

Consultation
No work in this meeting.

NAG 6 Administration : Accept minutes of previous meeting: Minutes from 12th December 2018
Move that the Board delegates the following responsibilities to the principal:
  • The day-to-day curriculum and resource management of the school and the achievement of the Government's key achievement areas and requirements as specified in official educational  policy documents;
  • The implementation of any other requirements specified by Act of Parliament, the Secretary of Education, any other permanent head of a Government department and for individual and collective employment contracts;
  • Approval of any orders for goods and services provided such an order will not exceed the Board approved budget allocation for the expenditure item involved;
  • Transfers to at-call deposits of amounts less than $5,000 and for periods less than 12 months;
  • Ordering fixed assets for which the capital expenditure has the prior approval of the Board, or fall within the asset replacement budget;
  • The appointment of relieving, casual staff and support staff provided such appointment is within the budget allocation for this particular person and provided this delegation is not given to any other staff member;
  • Communication with parents, officials, representatives of educational organisations and other firms and organisations with whom the Principal deals as part of their curriculum and resource management responsibilities;
In committee: Request for leave
In committee: follow up to EOTC complaint and proposed board response - hard copies will be handed out.
Resignation: Adrienne Wylie.
Resignation from AP position (keeping teaching position): Sara Jones-Hogan

Inwards and outwards correspondence

Wednesday, 5 December 2018

Agenda Tuesday 11th December 2018

Agenda Tuesday 11th December 2018 - 6.00pm


Prayer - Bev

Board Training - a full meeting this meeting so no board training

From the Pews

Special Catholic Character - Assurance - to be taken as read.  Bring any questions or comments.

- Principal's Report December 2019 - Assurance - will be unpacked at meeting


Policies
Feedback from Board subcommittee - health and safety
Policy updates done last month.
EOTC audit - hard copy tabled.

Property & health and safety: report to read

Finance see report - budget summary sent out for consideration - decisions to be made
Grants: - no report this month
Cultural - we had another great multicultural day - no report.


NAG 3 Personnel - report/update
+ Principal's appraisal summary (sent in hard copy)

NAG 6 Administration : Accept minutes of previous meeting

Inwards and outwards correspondence - Note: decile review

Wednesday, 24 October 2018

Agenda Tuesday 30th October

Agenda 30 October 2018 - 6.00pm


Prayer - Lorraine

Board Training - governance and management (no link)

From the Pews

Special Catholic Character - Assurance - to be taken as read.  Bring any questions or comments.

Draft Special Character Review Report - There are some comments to share with you.

- Principal's Report October 2018, - Assurance - will be unpacked at meeting


Policies

Policy updates: - See Schooldocs

Uniform survey

Property: & Health & Safety - no report - see compliance matters in principal's report. Before the next meeting we need the property subcommittee to do a school walk through to check for safety.

Finance see report - budget summary sent out for consideration - decisions to be made
Grants: -
Cultural - no report this meeting
NAG 3 Personnel - Decisions to be made about allocation of support for university papers.

Whitestone Kahui Ako Report: COL feedback from St Joseph's has been shared with the board through email.  Hard copy sent out - please bring to meeting.    No decisions needed at this point.
Note to Board - the COL end of year meeting is in our hall for all teachers involving cheese and wine - is that OK?

NAG 6 Administration : Accept minutes of previous meeting
Accept term dates for 2019:
Term 1:
Monday 4th February - Friday 12th April = 10 weeks including Waitangi Day, Otago Day = 96 half days
Term 2:
Monday 29th April - Friday 5th July = 10 weeks including Queen’s Birthday = 98 half days
Term 3:
Monday 22nd July - Friday 27th September = 10 weeks = 100 half days
Term 4:

Monday 14th October - Friday 20th December = 10 weeks including Labour Day = 98 half days.


Inwards and outwards correspondence - Letter from parent to be considered