All Board of Trustees meetings, documentation and reports are open to the public. Each tab represents a board sub-committee where you can see the agenda and minutes of sub-committee meetings. Matters which deal with individuals particularly around employment matters are confidential, dealt with privately "in committee" and not published.
NAG 3 Personnel - Decisions to be made about allocation of support for university papers.
Whitestone Kahui Ako Report: COL feedback from St Joseph's has been shared with the board through email. Hard copy sent out - please bring to meeting. No decisions needed at this point. Note to Board - the COL end of year meeting is in our hall for all teachers involving cheese and wine - is that OK?
NAG 6 Administration : Accept minutes of previous meeting Accept term dates for 2019:
Monday 4th February - Friday 12th April = 10 weeks including Waitangi Day, Otago Day = 96 half days
Monday 29th April - Friday 5th July = 10 weeks including Queen’s Birthday = 98 half days
Monday 22nd July - Friday 27th September = 10 weeks = 100 half days
Monday 14th October - Friday 20th December = 10 weeks including Labour Day = 98 half days.
Inwards and outwards correspondence - Letter from parent to be considered
Student Wellbeing Surveys RE Achievement, RE self review
EOTC applications - year 7 and year 8 camp - board needs to approve these
Review: Reading. This is a teacher review of the reading curriculum which we have worked on this term - this is our draft reading curriculum which has come out of the review. This is shared with the board for information.
Policy updates: - done at last meeting
Property: & Health & Safety - see compliance matters in principal's report
Cultural - We have a multicultural consultation evening planned for 20th September. This time we have invited all migrant families. We are focusing on reading. Strategy - upcoming uniform review - process will need to be approved. Wellbeing Survey (already discussed under curriculum).
Finance & - Mid Year Budget Update - see report Grants: - to be taken as read - not thi smeeting
Cultural - not this meeting - dates have been set for a multicultural meeting later this term. Strategy - See the school curriculum review plans - our strategic reporting to board plan will need to be readjusted. Question: it would be great to know how we are doing with helping our community Encounter Christ - this is a real and a personal thing. The board has been the guinea pig for a possible survey. What is the feedback on how effective and appropriate this might be as a means of gathering information?
Board Training - Special Character Review: Catholic Education - excerpts from a presentation by Bishop Charles Drennan for our reflection, reproduced with permission. Catholic self review process overview - CATHOLIC SCHOOL SELF REVIEW
NAG 6 Administration : Accept minutes of previous meeting For the Board to consider .- potential industrial action - regardless of any employee's individual convictions, if NZEI members vote to take industrial action, all members are bound by it. If the 3 hour work stoppage is agreed by a majority of members this would result in a half-day school closure on the afternoon of Thursday August 15th for all primary and intermediate schools and kura. See Further implications of a strike are here.
Do schools have to close if teachers and principals are on strike?
It is a Board's decision whether or not to close a school. Partial closure is not an option under the law.
Principals and staff board reps should not be involved in any Board decisions about staffing during a strike or school closure as this puts them into a situation of a conflict of interest. Boards should be advised to seek advice from STA and the Ministry if they require more guidance.
Charter & Annual Plan
Policies for regular review to be reviewed at next meeting
Code of conduct
Property: & Health & Safety - Opus International are visiting to view school with regards to updating the 10 year property plan, 14th February. Motion: No painting carried out in 2017 as per cyclical maintenance plan. Currently reviewing with 10yr maintenance plan.
Finance & Grants: - to be taken as read Budget to be approved and minuted
Motion: The Board authorised the Board Chairperson and Principal to sign the Statement of Responsibility for the 2017 Annual Accounts on the Board's behalf when confirmation is received that the audit has been completed.
Motion: That the Board approves the inclusion of a budget for the 2017 Statement of Financial Position and a budgeted Cash Flow which are derived from the Board's 2017 operating and capital purchases budgets.
NAG 3 Personnel - Principal's appraisal 2017, Request for leave
NAG 6 Administration : Accept minutes of previous meeting Update on board election process.
The Board delegates to the Principal the responsibilities listed below
The day-to-day curriculum and resource management of the school and the achievement of the Government's key achievement areas and requirements as specified in official educational policy documents;
The implementation of any other requirements specified by Act of Parliament, the Secretary of Education, any other permanent head of a Government department and for individual and collective employment contracts;
Approval of any orders for goods and services provided such an order will not exceed the Board approved budget allocation (The NZSTA policy says under $2500 but our policies don't say this) for the expenditure item involved;
Transfers to at-call deposits of amounts less than $5,000 (can't find a policy for us that says an amount) and for periods less than 12 months;
Ordering fixed assets for which the capital expenditure has the prior approval of the Board, or fall within the asset replacement budget;
The appointment of relieving, casual staff and support staff provided such appointment is within the budget allocation for this particular person and provided this delegation is not given to any other staff member;
Communication with parents, officials, representatives of educational organisations and other firms and organisations with whom the Principal deals as part of their curriculum and resource management responsibilities;