Tuesday 10th December, 6pm Staffroom

Prayer - Sharni

Board Training - not this meeting

From the Pews

PRINCIPAL'S REPORT & Matters Arising

- Principal's Report December 2019 - Assurance - will be unpacked at meeting -

Move that we accept the principal's report including finance, personnel, health and safety and property reports.

Move to delegate choosing quotes to a board member if a conflict of interest for principal
Move to using some of the property money to fix hall door, subdivide boys' toilets with an entrance from hall and frame out the division in girls' toilets in order to create storage space for sports equipment.

Principal's Appraisal - Jan Plieger

BOARD WORK TO DO

Curriculum -

For both of these principal and staff have completed a "What, So What, What Then" analysis.   The Board will also do this before sharing what principal and staff have thought.

Hard copies of this data will also be brought to the meeting.
Science Data
End of Year Core Curriculum Data
Analysis of Variance 2019
Reading Recovery Report

STRATEGY

Annual Plan Goal 3: Full Board ownership of policy review - the charter is the Board's number one policy.

St Joseph's Draft Charter 2020

Budget 2020 - print out will be provided.  Budget requests for 2020 (travel request - not linked)

Policies Review

(For information: Schooldocs self review schedule - Meeting schedule.)

Term 4 policy review. Please check on Schooldocs before meeting. The community login for the site is at schooldocs.co.nz. To login, click the link and enter the following details when prompted:
username: stjosephsoamaru

password: veritas

Consultation

NAG 6 Administration : Accept Minutes https://drive.google.com/file/d/1gzIeBL1PwUfHQ1v39nQlwkpoDJzNYaYk/view?usp=sharing

Approve changes to year dates for 2020:

Monday Feb 4 - Thursday 9 April with Waitangi Day, Otago Anniversary & Good Friday = 92 half days 

Tuesday 28 April - Friday 3 July with Queens Birthday = 96 half days (Monday 4th May TOD, accord)

Monday 20 July - Friday 25 September = 100 half days (2 TODs)

12 Oct - Thurs 17 Dec - with Labour Day = 96 half days  (1 TOD)

Total = 384 half days (including 3 Teacher Only Days covered by accord, minus one TOD not covered)

Inwards and outwards correspondence

Letter from Ange

PERSONNEL (In Committee)

Tuesday 5 November, 6pm, School Staffroom

THIS MEETING IS A SUMMARY MEETING COVERING ESSENTIAL BUSINESS IN ORDER TO LEAVE TIME FOR STRATEGIC PLANNING

Prayer - Rory

Board Training - Not this meeting

From the Pews - not this meeting

PRINCIPAL'S REPORT & Matters Arising

- Principal's Report October 2019 - Assurance (summary report for this meeting) - will be unpacked at meeting -

Move that we accept the principal's report

Move that we accept the finance, personnel, health and safety and property reports and matters arising:

Discuss - playground quote
Discuss - security system

Move that we take steps to recruit a Within School Teacher for our Community of Learning for the next two years. If only one candidate, principal to appoint if appropriate candidate. If more than one candidate, board subcommittee to interview and appoint.

BOARD WORK TO DO

Curriculum -

No achievement reports this meeting.  

Board to sign off year 6 EOTC week

Policies Review

(For information: Schooldocs self review schedule - Meeting schedule.)

Attend to Term 4 Policy review

Consultation

NAG 6 Administration : Accept Minutes

Board Chair conversation

Move to accept the year dates for 2020

Monday Feb 3 - Thursday 9 April with Waitangi Day, Otago Anniversary & Good Friday = 94 half days

Tuesday 28 April - Friday 3 July with Queens Birthday = 96 half days

Monday 20 July - Friday 25 September = 100 half days

12 Oct - Thurs 17 Dec - with Labour Day = 92 half days 

Total = 384 half days (including 3 Teacher Only Days covered by accord, minus one TOD not covered)

TODs = 19 and 20 March and 11 September

These TODs do not add to the end of the year according to Education Accord.

We will have one extra TOD for our COL work and this will add to the end of the year.

Inwards and outwards correspondence

STRATEGY

Annual Plan Goal 3: Full Board ownership of policy review - the charter is the Board's number one policy.

St Joseph's Charter 2017-19

Read material sent out in hard copy to provide background for strategic planning for 2020-22.

Board Meeting Tuesday 17th September 6pm Staffroom

Prayer - Rebecca

Board Training - Output devices

From the Pews

PRINCIPAL'S REPORT & Matters Arising

- Principal's Report September 2019 - Assurance - will be unpacked at meeting -

Move that we accept the principal's report

- Principals National Administration Guidelines Report September 2019

Move that we accept the finance, personnel, health and safety and property reports and matters arising:

MOVE: that the board appoints an appointment committee to manage appointments for 2020. The board delegates full responsibility for the appointments process to the committee. This committee will consult with the principal and be delegated to make decisions regarding permanent unit appointments (within school), if this should be required.
Move that a proprietor's rep is identified to also be part of the committee if we should need to employ a tagged teacher for 2020.

Donations opt-in - Move that the Board opts-in to the non-donations scheme as per this letter

PERSONNEL (In Committee)

MOVE: A COL consideration to be made in committee

Staffing information to be shared in committee

Staffing allowance for 2020

Request for the board to consider whether some contribution can be made to study costs (in committee).

BOARD WORK TO DO

STRATEGY

Annual Plan Goal 3: Full Board ownership of policy review - the charter is the Board's number one policy.

As a new board with a three year term ahead we are now making our new three year strategic plan (charter).  The charter is the board's most important document and guides the school for the next three years.  There have been legislative changes around strategic planning.

In this meeting we should plan and make a timeline for how the board will lead the strategic planning for St Joseph's. 

The principal has already undergone consultation on the board's behalf.  See community survey from August meeting.  Tongan, Filipino, Chinese and Maori consultation feedback below.  

By November we will have:

Community Consultation, Cultural Consultation, Student Wellbeing Surveys, Student Engagement Surveys, up to date broad student achievement data, more curriculum documentation, staff feed-forward into strategic planning.

Our new plan should lead on from our previous plan: St Joseph's Charter 2017-19

NZSTA strategic planning workshop Oamaru 30th October.

Curriculum -

No achievement reports this meeting.  

Move That Board accepts the year 7 & 8 camp proposal.
Year 7 & 8 camp proposal
Safety Action Plans

Policies Review

(For information: Schooldocs self review schedule - Meeting schedule.)

Term 3 policies - done at last meeting.

Assurance - we are compliant in the following areas

Compliance report in principal's August report.

Consultation

New Consultation: Cultural Consultation August 2019

NAG 6 Administration : Accept Minutes
https://drive.google.com/file/d/1wBC3EQr6q7TqbPtYlazCaxMuqtCHyOQh/view?usp=sharing

Inwards and outwards correspondence - need to reply to Morgan Lee

Board Meeting Tuesday 13 August, 6pm Staffroom

Prayer - Rebecca

Board Training - Catholic Governance:
- WHAT TO TEACH (what are the required hours for RE and when)?
- WHO IS TEACHING (what is a tagged teacher - how many should we have and who are ours?)?
- TO WHOM (what's the percentage of open places - how do we determine our other places)? - quick quiz - use the Catholic Board of Trustees' Handbook

From the Pews

- Principal's Report August 2019 - Assurance - will be unpacked at meeting - there's quite a lot in this one (some parts are only accessible to board members).
Move that we accept the principal's report, including finance, personnel, health and safety and property

BOARD WORK TO DO

STRATEGY

Student Wellbeing Survey - what does it tell us?  What action do we need to take?  Is it already in hand?
Resourcing Direction for 2020

Curriculum -

Note: achievement report means we discuss and make sense of the achievement information and what to do about it.  Curriculum report is an update on what we're doing in curriculum for the Board to be aware of.
Social Sciences Achievement Overview from Term 2

Policies Review

(For information: Schooldocs self review schedule - Meeting schedule.)

Term 3 policies - see Schooldocs

Assurance - we are compliant in the following areas

Compliance report in principal's report

Consultation

Community Consultation Feedback - to be unpacked - what does it tell us?  What action do we need to take?  How will it inform our 3 year strategic plan?  What are we happy about?  What's our area of growth?  

Upcoming Community Consultation - for reference

NAG 6 Administration : Accept Minutes
Request to board to shorten school year and finish on Thursday 19th December instead of Friday 20th.  Friday 20th would be a teacher only day planning for 2020. This is due to the teacher’s accord which allows 8 teacher only days without adding onto the end of the year during the course of the present Primary Teachers Collective Agreement.

LFR Request for LWOP:

Friday 30th August

Friday 8th November 

Inwards and outwards correspondence - need to reply to Morgan Lee

Board Meeting 25th June 6pm

Prayer - Lorraine

Governance - Election of New Board Chair

Board Training - Board Composition

From the Pews

- Principal's Report June 2019 - Assurance - will be unpacked at meeting.
Move that we accept the principal's report, including finance, personnel, health and safety and property

BOARD WORK TO DO Move to reduce the number of board parent representatives from seven to five.

Plan for consultation -

Board Committees
STRATEGY

Proprietor's Report

Curriculum -

Note: achievement report means we discuss and make sense of the achievement information and what to do about it.  Curriculum report is an update on what we're doing in curriculum for the Board to be aware of.
Mid Year Achievement - Reading, Writing, Maths
Mid Year Target Update from Syndicate Leaders

SENCO Mid Year Update

Policies Review

(For information: Schooldocs self review schedule - Meeting schedule.)

Term 2 policies done last meeting

Assurance - we are compliant in the following areas

Attendance - see principal's report

Consultation

NAG 6 Administration : Accept minutes of previous meeting:
Authority from Board to dispose of Enrolment forms, daily attendance, Routine correspondence and staff records of those staff who have left that is over 7 years old

Inwards and outwards correspondence
Request from Parish to use hall for Jubilee, including liquor licence (this has not been tabled 1 week in advance and could be left to next meeting)

Te Ropu Tautoko

Agenda Tuesday 14th May 2019

Agenda Tuesday 14th May 2019 - 6.00pm

Prayer - Sharni

Board Training - St Joseph's present work on curriculum

From the Pews

- Principal's Report May 2019 - Assurance - will be unpacked at meeting.
Move that we accept the principal's report, including finance, personnel, health and safety and property

Discussion regarding RE diploma papers and a possible decision

BOARD WORK TO DO STRATEGY

Proprietor's Report - Bev
Annual Report is completed.

Curriculum -

Note: achievement report means we discuss and make sense of the achievement information and what to do about it.  Curriculum report is an update on what we're doing in curriculum for the Board to be aware of.
Achievement over time reading, writing, maths - request from last meeting.

Maths Curriculum Update

RE Achievement Update

Policies Review

(For information: Schooldocs self review schedule - Meeting schedule.)

The Curriculum and Health and Safety Committees have met:
Curriculum and Student Achievement

Emergency planning and procedures - HEALTH & SAFETY

Assurance - we are compliant in the following areas

Staff Usage and Expenditure (SUE) - monitored fortnightly by principal and board member

Abuse recognition and reporting - discussed at start of year and in staff Thinktank week 1 term 2

Digital technology and cybersafety - discussed at start of year and in staff Thinktank week 2 term 2

Evacuation procedure, emergency kit - discussed and checked at start of year, in-class and out of class lockdowns have been practiced
Risk management - ongoing

Consultation

Health Education - consulted with staff, board, community and shared with proprietor every 18 months - guides our teaching of health in the context of special character.

NAG 6 Administration : Accept minutes of previous meeting:

Inwards and outwards correspondence

Te Ropu Tautoko

Agenda Tuesday 19 March 2019

Agenda Tuesday 19th March 2019 - 6.00pm

Prayer - Michael

Board Training - Spiral of Inquiry

From the Pews

- Principal's Report March 2019 - Assurance - will be unpacked at meeting.
Move that we accept the principal's report, including finance, personnel, health and safety and property

BOARD WORK TO DO STRATEGY

We need someone to do the proprietor's report.

Accept Budget - note points in finance report on Principal's Report.  Request $12,000 input from Board savings to balance budget.

Uniform Survey

Survey results to define either just pinafores or choice of pinafores/skorts = 19/27 

Curriculum -

Writing Self Review

Policies Review

(For information: Schooldocs self review schedule - Meeting schedule.)

Alcohol/Drugs and Other Harmful Substances - our staff and board health and safety subcommittee have gone through this policy and the attached procedures.   There are some notes on things to pick up - we are compliant.
Legislation and Administration Policy

Assurance

EEO - The Board is complying with Equal Employment Opportunities

Police Vetting - All support staff have up to date police vets. All parents who have attended EOTC sleepover events have been police vetted,
all teacher practising certificates (including a police vet) are up to date.

10 year property plan - this is still in progress, our painting maintenance plan has been accepted and some painting work will be done this
year.

Medicines, minor/moderate injury/illness - This has been reviewed - we are using new forms for medicines. All is in order.

Risk Management - all health and safety risks are raised at our weekly Thinktank meetings, action taken and reported to board.

Consultation

No work in this meeting.

NAG 6 Administration : Accept minutes of previous meeting: Minutes from 12th February 2019
Change Board meeting 21st May.

Inwards and outwards correspondence