Agenda
All items for the board agenda come from our annual reporting plan (on meeting date tab) and our policy review schedule. Our meetings are "no surprises" and all reports and submissions must be made 10 days before the next meeting and circulated to the board 6 days before the meeting. The board can only consider items which are governance matters and directly refer to policy or strategy. Other concerns should be dealt with at the lowest level according to our complaints policy on Schooldocs
WEDNESDAY 24 MAY 2017
7pm - Welcome. All reports to be read before the meeting.
Prayer Sharni
Apologies
7.05pm - Homework: Consider the question, "What is the Special Character and core purpose of your school?" and be prepared to share your ideas. Use the charter to help.
7.35- From the Pews
7:45 - Special Catholic Character - Assurance
7:50 - Principal's report, - Assurance - will be unpacked at meeting
7:50 - Principal's report, - Assurance - will be unpacked at meeting
Curriculum -
Term 2- behaviour report - emerging self review
Reading report is written on board plan but after discussion in training session will be moved until after mid year achievement data is available.Policies - Board Governance
Discussion about Schooldocs for managing policies - where to next?
8:00pm - Property: Health & Safety
8:05pm - Finance & grants8:10pm - Cultural
8.12pm - Strategy - no strategy report
8:15pm - NAG 3 Personnel - nothing to report
8:20pm - NAG 6 Administration : Confirmation of minutes -
Inwards Correspondence
NZSTA - 2017 Resource Annual
STA News Jan/Feb 2017
NZSTA Annual Conference
Education Gazette February 2017
NZEI - Paid Union meeting - Support Staff
NZSTA - Professional Development
Tukutuku Korero - February 2017
Lighting New Fires - March 2017
Tukutuku Korero - March 2017
Leave request
Tuesday 14 February 2017
7pm - Welcome. All reports to be read before the meeting.
Prayer - Adrienne
Apologies
7.05pm - From the Pews
7.10 - Board Training -
7:25 - Special Catholic Character
7:35 - Principal's report
7:35 - Principal's report
Curriculum -
Updated St Joseph's Curriculum 2017
Analysis of Variance (already shared and discussed in December)
7:55pm - Strategy NAG 2 -
Charter and annual plan 2017-19 (full version), summary version - this is the Board's guiding document - minute the location of plan (T&L site, and strategic display wall)
Community of Learning update - Memorandum of Agreement to consider
Ski trip - report sent out. Due to some sensitive information, to be discussed in committee
Policies - Board Governance
Elect new board chair
Code of Conduct (paper copies available at meeting)
Delegation of authorities:
- day to day management to principal bound by limitations described in policies
- Acting principal
- financial authority, signatories
8.12pm - Strategy
8:15pm - NAG 3 Personnel - Professional development 2017
8:20pm - NAG 6 Administration : Confirmation of minutes - "minutes should read 3 elected, not 2 elected",
change meeting dates due to LFR and LB starting Mindlab on Tuesday evenings in March - suggest Thursday.
Inwards Correspondence:
Request for leave
Tuesday 6 December 2016
7pm - Welcome. All reports to be read before the meeting.
Prayer -
Apologies
7.05pm - From the Pews
7.10 - Board Training - cognitive development and effect on early achievement at school: cognitive development
7:25 - Special Catholic Character:
7:35 - Principal's report: principal's report
7:35 - Principal's report: principal's report
Curriculum - ski trip report Ski trip report
7:55pm - Strategy NAG 2 -
National Standards achievement data, (sent out in hard copy)
8:00pm - Property: Health & Safety
8:05pm - Finance:
8:10pm - Grants
8:15pm - Cultural
8:20pm - NAG 3 Personnel - confirmation of new appointments
8:30pm - NAG 6 Administration : Confirmation of minutes,
Staff lunch
Inwards Correspondence
- NZSTA - Open Letter
- NZSTA - October
- Lighting New Fires
- Education Gazette - October
- Crombie Lockwood - Insurance Declarations
- Office of Auditor General - Resignation
- Tukutuku Korero - November
- Office of Auditor General - New appointment
- Education Gazette - November
- Good News & The News - November
Outward Correspondence
- A Dooley
- S Mann-O'Malley
Tuesday 25 October 2016
7pm - Welcome. All reports to be read before the meeting.
Prayer - Michael
Apologies
7.05pm - From the Pews
7.10 - Board Training
7:25 - Special Catholic Character:
7:35 - Principal's report
7:55pm - Strategy NAG 2
8:00pm - Property: Health & Safety
8:05pm - Finance:
8:10pm - Grants
8:15pm - Cultural
7:35 - Principal's report
7:55pm - Strategy NAG 2
8:00pm - Property: Health & Safety
8:05pm - Finance:
8:10pm - Grants
8:15pm - Cultural
8:20pm - NAG 3 Personnel
8:30pm - NAG 6 Administration : Confirmation of minutes,
Inwards Correspondence
- STA News - August
- STA News - September
- Ministry of Education - Resourcing Audit
- Education Gazette - September
- Aoraki - September
- Tukutuku - October
Tuesday 20th September
7pm - Welcome. All reports to be read before the meeting.
Prayer - Claire
Apologies·
7.05pm - From the Pews
7.10 - Board Training
7:25 - Special Catholic Character:
7:35 - Principal's report
7:55pm - Strategy NAG 2
8:00pm - Property: Health & Safety
8:05pm - Finance:
8:10pm - Grants
8:15pm - Cultural
7:35 - Principal's report
7:55pm - Strategy NAG 2
8:00pm - Property: Health & Safety
8:05pm - Finance:
8:10pm - Grants
8:15pm - Cultural
8:20pm - NAG 3 Personnel
8:30pm - NAG 6 Administration : Confirmation of minutes,
Inwards Correspondence
STA News
Lighting New Fires
Education Gazette - August
Letter - Paul
Central Coast Country Music
Tukutuku Korero - September
Tuesday 16th August
7pm - Bev welcome. All reports to be read before the meeting.
Prayer -
Apologies - Fr Wayne
7.05pm - Board Training
7.15pm - Special Catholic Character
7.25pm - Principal's Report
7.45pm - Strategy NAG 2
7.55pm - Property: Health & Safety
8.05pm - Finance
8.15pm - Grants
8.20pm - Cultural
8.25pm - Personnel
8.30pm - NAG 6 Administration: Confirmation of minutes
Inwards Correspondence:
NZSTA - Trustee Handbook 2016 & 'Making a Difference' handbook
Tukutuku Korero - July
Audit Professionals - 2015 Financial Statements
Education Gazette - July
Good news & The News
STA News
School Tex
Tukutuku Korero - August
ERO - School Evaluation Indicators
NZSTA - Voting papers
Tuesday 28th June
7pm - Bev welcome to new trustees. All reports to be read before the meeting.
Prayer - Michael
Apologies -
7:05 From the Pews Fr Wayne
7:10 - Induction documents and review of subcommittees and board training
7:25 - Special Catholic Character:
7:35 - Principal's report: Goal progress, staff appraisals
7:55pm - Strategy NAG 2: Survey results
8:00pm - Property: Health & Safety
8:05pm - Finance:
8:10pm - Grants
8:15pm - Cultural: Co opt Reis Pe (Filipino rep)Talanoa Katoa ( Tongan Rep)
Prayer - Michael
Apologies -
7:05 From the Pews Fr Wayne
7:10 - Induction documents and review of subcommittees and board training
7:25 - Special Catholic Character:
7:35 - Principal's report: Goal progress, staff appraisals
7:55pm - Strategy NAG 2: Survey results
8:00pm - Property: Health & Safety
8:05pm - Finance:
8:10pm - Grants
8:15pm - Cultural: Co opt Reis Pe (Filipino rep)Talanoa Katoa ( Tongan Rep)
8:20pm - NAG 3 Personnel: Principal appointment progress, JJ's blog
8:30pm - NAG 6 Administration : Confirmation of minutes,
Inwards Correspondence
STA News
Bishop of Dunedin - Proprietor's Appointees
Education Gazette - May
Tukutuku Korero - June
Lighting New Fires
Health Promoting Schools
NZSTA - NZSTA President & Board nomination forms
NZCEO - Quarterly report
NZSTA - Annual Report
Education Gazette
Outwards Correspondence
2016 Attestation Catholic Charter
Tuesday 24th May
7pm - Bev welcome. All reports to be read before the meeting.
Prayer - Claire
Apologies -
7:05 From the Pews Fr Wayne
7:10 - Board PLD Board Election progress. Next steps - draft induction. Slideshow for Catholic trustees.
7:20 - Special Catholic Character: Baptism meetings, proprietor's report and attestation
7:25 - Principal's report - Special Character curriculum
7:40pm - Strategy NAG 2: Surveys
7:45pm - Property: Health & Safety, Bill Haydon's visit
7:50pm - Finance: Annual Report, Appointment finances $2500, Sports Coaches
8:00pm - Grants & phonebooks
8:05pm - Cultural:
8:10pm - NAG 3 Personnel: Online appointment module, appointment progress, Maternity leave position
8:25pm - NAG 6 Administration : Confirmation of minutes,
Inwards Correspondence
NZSTA Conference Brochure
Education Gazette - March
ERO - Wellbeing for success - Effective practice & Resource
MOE - Receipt of school planning
Caritas - Annual Report
NZSTA - AGM
Education Gazette - April
Tukutuku Korero - April
STA News
MOE - Banking staffing balance
NZCEO - Aoraki STA News - AprilTukutuku Korero - May
Tuesday 29th March
NZCEO - Aoraki STA News - AprilTukutuku Korero - May
Tuesday 29th March
7pm - Bev welcome
Prayer - Adrienne
Apologies -
From the Pews Fr Wayne
7:10 - Board PLD Board Election. Read 'A Parents' Guide & discuss. Next steps. Slideshow for Catholic trustees.
7:20 - Special Catholic Character: Baptism meetings, proprietor's report
7:25 - Principal's report - Charter (copy for board in pack), Vulnerable Children's Act
7:40pm - Strategy NAG 2: Surveys, goal progress
7:45pm - Property: Health & Safety
7:50pm - Finance:
8:00pm - Grants & phonebooks (response for Brackens)
8:05pm - Cultural:
8:10pm - NAG 3 Personnel: Appraisal, Board training sessions NZSTA Response for PaperPlus
8:25pm - NAG 6 Administration : Confirmation of minutes, Correspondence
8:30pm - Meeting closure : Items for next meeting
Inward Correspondence
NZSTA - AGM
Education Gazette - February
Tukutuku Korero - March
Lighting New Fires
NZSTA - Community of Learning
STA News
Tuesday 16th February
7pm - Sharni to welcome Grant Finn.
Prayer - Michael
Apologies- Adrienne, Bev
From the Pews Fr Wayne
7:10 - Board PLDBOT Delegations including vote for Board Chair, Review and sign Code of conduct, sub committees, board elections
7:15 - Special Catholic Character
7:25 - Principal's report - Charter
7:40pm - Strategy NAG 2: Charter, annual plan, analysis of variance.
7:45pm - Property:
7:50pm - Finance: Budget 2016
8:00pm - Grants & phonebooks (response for Brackens)
8:05pm - Cultural:
8:10pm - NAG 3 Personnel:Board elections, Board training sessions NZSTAResponse for PaperPlus
8:25pm - Motions around the Statement of Responsibility,financial position and asset value to increase from $250 to $500 (Solutions and Services) NAG 6 Administration : Confirmation of minutes, Correspondence
8:30pm - Meeting closure : Items for next meeting
Inwards Correspondence:
Paper Plus
STA News
NZSTA Resource
Education Gazette Jan
Tukutuku Korero Feb
Quote from Brackens
Outward Correspondence:
Parish Property Committee
Teaching Position
Yellow
Leave Approval
Tuesday 8th December
7pm - Welcome Grant Finn as observer & prayer Sharni
Apologies-
From the Pews Fr Wayne
7:10 - ERO resource review Internal Evaluation: Good Practice
7:15 - Special Catholic Character - reconciliation, Advent, baptism programme
7:25 - Principal's report including Numeracy, Literacy, Science self-reviews, goal progress, analysis of variance, Draft charter, COL's (article p 8,9 STANEWS Oct 2015).
7:40pm - Strategy NAG 2: student/staff surveys, policy review, uniform, strategic plan
7:45pm - Property: Fire Drill, property walk
7:50pm - Finance: Budget 2016
8:00pm - Grants & phonebooks
8:05pm - Cultural: Fono
8:10pm - NAG 3 Personnel: Principal appraisal, board chair 2016, staff thank you lunch
8:25pm - NAG 6 Administration : Confirmation of minutes, Correspondence
8:30pm - Meeting closure : Items for next meetings
Inwards Correspondence:
NZEI - Union Meeting
NZSTA - October
Health Promoting Schools
Tukutuku Korero - November
Colin CL Jones Trust
Crombie & Lockwood
Education Gazette - November
STA News - October
Waitaki District Council - School Crossing
Lighting New Fires
Leave Request
Outward Correspondence
Resignation
Tuesday 27th October
7pm - Welcome Tua & prayer Ann Dooley
Apologies -
From the Pews Fr Wayne
7:05 - Reflection on Catholic review report
7:15 - Special Catholic Character - Induction programme for new school families
7:20 - Principal's report includes reflection on School Evaluation Indicators trial document
7:40pm - Strategy NAG 2: student/staff surveys, policy review
7:45pm - Property: Hall upgrade
7:50pm - Finance: Budget 2016
8:00pm - Grant
8:10pm - Cultural: Fia Fia night
8:15pm - NAG 3 Personnel: Principal appraisal, staffing 2016
8:25pm - NAG 6 Administration : Confirmation of minutes, Correspondence
8:30pm - Meeting closure : Items for next meetings
Inwards Correspondence
B Huls
T Moore
STA News
Microsoft
Good News & The News
Tukutuku Korero - September
Education Gazette - October
Tuesday 22nd September
7pm - Welcome Tua & prayer Jenny
Apologies -
From the Pews Fr Wayne
7:05 - Recommendations from Catholic review and next steps.
7:15 -Special Catholic Character - Baptism programme Term 4
7:20 -Principal's report include end of term goal update
7:45pm - Strategy NAG 2: prepare student/staff surveys
8:00pm - Cultural: Fono minutes & Filipino rep
8:15pm - NAG 3 Personnel
8:25pm - NAG 6 Administration : Confirmation of minutes, Correspondence
8:30pm - Meeting closure : Items for next meetings
Inwards Correspondence
STA News - August
NZSTA - Services
NZCEO - Dunedin - Integration Agreement
Education Gazette - Sept
Caritas Newsletter
Health Promoting Schools
Education Gazette - Aug
Minister of Education - Public Achievement
NZEI - Union Meetings
Heart Foundation
STA News - July
Lighting New Fires
Tukutuku Korero - August
CEO Dunedin - Supplementry Integration Agreement
Tuesday 11th August
7pm - Welcome Tua & prayer Lynn
Apologies -
From the Pews Fr Wayne
7:05 - Board Handbook Part 5 Tagged positions. Discuss Catholic review and arrange an extra meeting to help prepare
board members.
7:15 -Special Catholic Character - Review preparation, evangelisation review
7:30 -Principal's report include curriculum reviews
7:55pm - Strategy NAG 2: survey results
8:00pm - Cultural: Performances - Kapahaka & Tongan Language week & Fia Fia night.Link to ministry bulletin
8:05pm - NAG 4/5 Finance & Property
8:10pm - Grants
8:15pm - NAG 3 Personnel,staff appraisals, phonebook fundraiser, new board members & Filipino trustee
8:25pm - NAG 6 Administration : Confirmation of minutes, Correspondence
8:30pm - Meeting closure : Items for next meetings
Inwards Correspondence
Country and Western Correspondence
PC Mind Lab NZ study
Community of Learning information
Education Gazette - July
Tukutuku Korero - July
Tuesday 30th June
7pm - Welcome Tua & prayer Des
Apologies - Adrienne
- From the Pews Fr Wayne
7:05 - Acting DP Paul Cartlidge to present ski trip information
7:15 - Principal's report include Community meeting, mid year maths target progress
7:45pm - Special Catholic Character - Catholic Convention
7:55pm - Strategy NAG 2: goal progress at next meeting
8:00pm - Cultural: verbal report on Pasifika fono
8:05pm - NAG 4/5 Finance & Property Financial Statements and annual audit
8:10pmGrants
8:15pm - NAG 3 Personnel
8:25pm - NAG 6 Administration : Confirmation of minutes, Correspondence
8:30pm - Meeting closure : Items for next meetings
Inwards Correspondence
- STA News - April
- Ministry of Education - Banked Staffing 2014
- Lighting New Fires
- Tukutuku Korero - May
- Health Promoting Schools
- NZSTA - Annual Report
- Office of the Auditor General - School Audit requirements
- St Kevin's College - Invitation to Education Forum
- STA News May
- Education Gazette - June
- Tukutuku Korero - June
- Caritas
Tuesday 12th May
7pm - Welcome Sharni & prayer Michael
Apologies - Tua, Ann, Bev7.02pm - From the Pews Fr Wayne
7.05pm - Board PD - page67 Orange Handbook for Boards of Trustees, Principals and Staff of NZ Catholic Integrated Schools- Catholic character tasks
7:15pm - Principal's Report : Progress on learning hubs
7:45pm - Special Catholic Character : Special Character Curriculum report, Bishop's blue document
7:55pm - Strategy NAG 2: goal progress at next meeting
8:00pm - Cultural: verbal report
8:05pm - NAG 4/5 Finance & Property Financial Statements
Grants
8:15pm - NAG 3 Personnel : Principal's appraisal
8:25pm - NAG 6 Administration : Confirmation of minutes, Correspondence
8:30pm - Meeting closure : Items for next meetings
Next meeting: 30th June 2015
Inward Correspondence
Good News & The News
Tukutuku Korero - April
Health Promoting Schools
STA News - March
Education Gazette - May
Inwards Correspondence
26/2 Date for Principal Appraisal Meeting 1 for 28/4
27/2 SNUP details received by email
27/2 SNUP details forwarded to proprietor
27/2 September 14-16 Special Character Review dates from Diocese
Tukutuku Korero - February
NZSTA - Annual General Meeting
Carl Banks - Asbestos Report
NZSTA - Board Training
NZCEO - Quarterly Report
Education Gazette - February
Dunedin Diocese - Special Character Review
ERO - Children & young people's wellbeing at school
Heart foundation
Tukutuku Korero - March
Lighting New Fires
STA News - Jan /Feb
NZSTA - Conference 2015
Education Gazette - March
Waitaki District Council - Rates Review
Southern District Health - Health Promoting Schools
Outwards Correspondence
Thank you letter
Teaching letter responce
Inwards Correspondence
Good News & The News
Tukutuku Korero - April
Health Promoting Schools
Tuesday 31st March
7pm - Welcome & prayer Adrienne
Apologies - D Burke
7.02pm - From the Pews Fr Wayne
7.05pm - Board PD - Share Learning from NZSTA Workshop - Everyone to share one thing they learnt
7:15pm - Principal's Report: Report on Minister's visit
7:45pm - Special Catholic Character : Proprietors report, Bishop's forum
7:55pm - Strategy NAG 2: Goal Progress
8:00pm - Cultural: Food Fair (Thank you Home & School)
8:05pm - NAG 4/5 Finance & Property : Bill Haydon's visit, Financial Statements, Feedback on course, Grants
8:15pm - NAG 3 Personnel : Staffing/Appraisals
8:25pm - NAG 6 Administration : Confirmation of minutes, Correspondence
8:30pm - Meeting closure : Items for next meetings
Next meeting: 12th May 2015
Inwards Correspondence
26/2 Date for Principal Appraisal Meeting 1 for 28/4
27/2 SNUP details received by email
27/2 SNUP details forwarded to proprietor
27/2 September 14-16 Special Character Review dates from Diocese
Tukutuku Korero - February
NZSTA - Annual General Meeting
Carl Banks - Asbestos Report
NZSTA - Board Training
NZCEO - Quarterly Report
Education Gazette - February
Dunedin Diocese - Special Character Review
ERO - Children & young people's wellbeing at school
Heart foundation
Tukutuku Korero - March
Lighting New Fires
STA News - Jan /Feb
NZSTA - Conference 2015
Education Gazette - March
Waitaki District Council - Rates Review
Southern District Health - Health Promoting Schools
Outwards Correspondence
Thank you letter
Teaching letter responce
Tuesday 17th February
7pm - Welcome & prayer Tua
Apologies - Fr W Healey, B Conlan
7:05pm - Board PD 2015 Induction Information
7:15pm - Principal's Report: Start of the year update and Charter 2015-2017
7:45pm - Special Catholic Character : 2015 review
7:55pm - Strategy NAG 2: Online reporting
8:00pm - Cultural News
8:05pm - NAG 4/5 Finance & Property : Budget, Grants
8:15pm - NAG 3 Personnel : Delegations 2015, Code of Conduct, Staffing
8:25pm - NAG 6 Administration : Confirmation of minutes, Correspondence
8:30pm - Meeting closure : Items for next meetings
Next meeting: 31st March 2015
Inwards Correspondence
- Westpac - Audit Certificate
- Education Gazette - January
- NZSTA - New Website
- Berry & Co
- Personnel letter
- Catholic Diocese of Dunedin - Notional Lease
Outward Correspondence
- Principal's Appraisal Contract
