Prayer - Lorraine
Board Chair re-election
Board Chair re-election
From the Pews
- Principal's Report February 2019 - Assurance - will be unpacked at meeting. Please have a look at the reports linked into the principal's report so you are fully informed.
Move that we accept the principal's report
Move that we accept finance report
Move that we accept staffing report
Move that we accept EOTC action plan
Move that we accept the principal's report
Move that we accept finance report
Move that we accept staffing report
Move that we accept EOTC action plan
1. STRATEGIC PLANNING SESSION
Ministry information on changes to strategic plans from 2019 (20) - have a look before meeting, discuss.
Work to do in meeting: PMI for present school situation (Lorraine will lead this)
Charter 2017-19 (2019) - the annual plan and targets pages are pages 24-35 and need to be read prior to the meeting. - after our PMI (which we will do in the meeting) is there anything missing?
Move that Board accepts charter 2017-19 (2019).
2. SUCCESSION (board elections)
Consider a decrease in number of board members - board composition background information to read
Move that we take steps to legally reduce the number of elected parent representatives on St Joseph's board at the March meeting of 2019.
3. Uniform Survey
Option 1 keep it the same = 34%
Option 2 keep it the same with tartan skorts/culottes - 12 = 17%
Option 3 keep it the same with tartan skorts/culottes and polo shirts for boys and girls - 17 = 23%
Option 4 unisex uniform, same all year round, same for PE = 26%
The two skorts options did not have majority votes but combined, the option of skorts was higher than keeping it the same. We need to clarify.
Move that we have a further survey conducted at our goal setting interviews to decide:
1. Pinafore, or 2. skorts/culottes, or 3. choice of pinafore or skorts
Curriculum -
Curriculum Plan 2019 - for information - provided in principal's report.
If principal's report accepted, no further work required in this meeting.
Policies
Information: Schooldocs self review schedule - this review schedule has informed our updated Meeting schedule. This meeting schedule determines the work of sub-committees.
Move that we form the following subcommittees to do the following work:
Finance - meet on the Monday 8 days before each board meeting to review monthly accounts and payments.
Health and Safety - policy reviews on 11 March, 13 May, 9 September
Property - school walk through 11th March, take a close look at proposed 10 year maintenance plan date tbc
Curriculum - Review - 13th May
Special Character subcommittee - ongoing
Strategy - to plan parent consultation for next strategic plan 5th August (form this group after board elections, 21st October to review consultation and draft strategic plan.
EOTC - policy review 21st October)
Move that Board accepts the Budget in draft form to be confirmed at the next meeting when the actual Ops Grant is known.
For our annual report, statement of financial position the Board moves:
That the Board approves the inclusion of a budget for the 2018 Statement of Financial Position and a budgeted Cash flow which are derived from the Board's 2018 operating and capital purchases budgets.
So that the Principal and Board Chair can sign the Statement of Responsibility for the Annual Report:
The Board authorises the Board Chairperson and Principal to sign the Statement of Responsibility for the 2018 Annual Accounts on the Board's behalf when confirmation is received that the audit has been completed.
For our annual report, statement of financial position the Board moves:
That the Board approves the inclusion of a budget for the 2018 Statement of Financial Position and a budgeted Cash flow which are derived from the Board's 2018 operating and capital purchases budgets.
So that the Principal and Board Chair can sign the Statement of Responsibility for the Annual Report:
The Board authorises the Board Chairperson and Principal to sign the Statement of Responsibility for the 2018 Annual Accounts on the Board's behalf when confirmation is received that the audit has been completed.
Move that the board makes the following decisions based on the Property and Finance report :
- To accept the contract with Programmed Property Maintenance, or not.
- If accepted, to decide whether we want the Classic or the Choices program.
- To accept the extra discretionary work at $680 pa.
- Alternately, decide what other ways we will go about this ongoing maintenance
- To decide on the amount put aside in the budget - $12k this year. Bear in mind this is a lot more than has previously been put aside and in future years we will need to renew device leases.
Review
EOTC Action Plan 2019 - reviewed in strategic planning section. If charter has been accepted, no further work required.
Assurance
All assured in principal's report, if report has been accepted no further work required:
- Length of school year
- Staffing
- Preference places
Consultation
No work in this meeting.
NAG 6 Administration : Accept minutes of previous meeting: Minutes from 12th December 2018
Move that the Board delegates the following responsibilities to the principal:
- The day-to-day curriculum and resource management of the school and the achievement of the Government's key achievement areas and requirements as specified in official educational policy documents;
- The implementation of any other requirements specified by Act of Parliament, the Secretary of Education, any other permanent head of a Government department and for individual and collective employment contracts;
- Approval of any orders for goods and services provided such an order will not exceed the Board approved budget allocation for the expenditure item involved;
- Transfers to at-call deposits of amounts less than $5,000 and for periods less than 12 months;
- Ordering fixed assets for which the capital expenditure has the prior approval of the Board, or fall within the asset replacement budget;
- The appointment of relieving, casual staff and support staff provided such appointment is within the budget allocation for this particular person and provided this delegation is not given to any other staff member;
- Communication with parents, officials, representatives of educational organisations and other firms and organisations with whom the Principal deals as part of their curriculum and resource management responsibilities;
In committee: Request for leave
In committee: follow up to EOTC complaint and proposed board response - hard copies will be handed out.
Resignation: Adrienne Wylie.
Resignation from AP position (keeping teaching position): Sara Jones-Hogan
Resignation: Adrienne Wylie.
Resignation from AP position (keeping teaching position): Sara Jones-Hogan
