Agenda Tuesday 8th December, 6pm Staffroom

Board Meeting Tuesday 8 December 2020 6pm Staffroom

USEFUL LINKS: Board review cycle - includes who's on prayers,

Charter 2020-22

AGENDA - Tuesday 8th December

ALL REPORTS ARE TAKEN AS READ - BOARD MEMBERS PLEASE COME READY TO REVIEW -

Review includes: Comments/questions, interpretation, action.
We want our time together to be purposeful and cannot wait for reports to be read in the meeting. The principal's report will be unpacked.

6pm: Prayer - Lorraine

Welcome Bishop Michael. Opportunity for discussion around recent consultation process

BE AWAR:

Board Training: Board Composition, brief. From NZSTA: http://www.trustee-election.co.nz/board-resources/a-guide-to-board-structure. Casual vacancies. This was covered in the last meeting - kept here as reference and need to make a decision regarding recruiting a new parent rep.  Need a plan.

From the pews (not this week)

End of 2020 student achievement

6.30pm - Board chair - grant speaking rights to Nicola Winders and Leanne Brookes to present achievement reports and participate in analysis conversation.

                Anaylsis of Variances Reports for 2020 - Senior leadership team will speak them

                Senior Writing Target (NW)

                Junior Reading Target (LB)

                Student achievement data 2020 (LFR) - SLT participate

                Student achievement target 2021 (LFR) - SLT participate

                Board self review targets and achievement 2020

PRINCIPAL'S REPORT & Matters Arising                

 7.00: Principal's Report October 2020

Move: “The start of year is Monday 1st February and last day 15th December with one Accord teacher only day and one teacher only day included as 2 extra half days at the end of the year.  Number of half days = required amount = 380”

 7.30: Finance

Draft Budget

Move that the Board approves the inclusion of a budget for the 2020 Statement of Financial Position and a budgeted Cash Flow which are derived from the Board's 2020 operating and Capital purchases budgets.

- principal requests authority to make a final decision regarding reading recovery for 2021 (permission required as it requires financing) 

7.50: Property - nothing to report.

7.52: Health and Safety - child shut finger in Reed Street gate while another child was swinging on it after school. Children asked (again) not to swing on gate. Caretaker asked to put a strap across top of gate.

7.55: Personnel  - Senior school cleaner has resigned.  Junior cleaner wants to swap to senior end. I will advertise. 

In committee: Principal's appraisal report, Principal's attestation.

BOARD WORK TO DO
(based on our Board review cycle - (includes who's on prayers), linked above and the Schooldocs 2020 Review Cycle)

8,10pm:  Promotion ideas for 2021 - ideas coming from the Teacher Only Day - would board like to add to them?

Curriculum -

8,20pm:    

                  Reading Recovery Report 2020

 

8,30: Strategy

Principal is presently consulting with staff regarding curriclum ideas and development in 2021 and will write the annual plan to forward our charter goals in 2021 over the Sumner holidays to present to the Board in February.

Community of Learning for 2021

Policies Review

(For information: Schooldocs self review schedule - Meeting schedule.)

8.35: To review at this meeting:

Please check these out in advance and be ready to add to review without further checking.  Questions and clarifications are welcome.

Complaint procedure - move that the complaint procedure used and promoted in our community over-writes the generic Schooldocs policy.

Privacy (click on link to see the policy)

Ways we implement the privacy policy

The principal is the privacy officer.

Need to update our enrolment letter to say what the information is being used for – Ministry purposes, school management and some for diocese.

We have individual logins for computers, locked filing cabinets for personal information and files needing to be kept for a period of time are kept in the attic.

We frequently request updates in information and all families have access to their own personal information if requested.

As a general rule, information about any person is not given to a third party without the person's knowledge, unless:

·            the information is already publicly available

·            it is being passed on in connection with a purpose for which it was obtained, for example, to the student's new school.

·            the right to privacy is over-ridden by other legislation

·            it is necessary for the protection of individual or public health and safety. [11]

 

The parts where information most directly affects us is in the case of separated parents.  We keep parenting orders as file notes on our Student Management System and also in hard copy.  We ensure both parents have information regarding educational achievement and pastoral items unless there is a court order specifying otherwise.

Requests under the official information act are usually advised through NZCEO or the Ministry.  In doubt we would contact the Ministry.

NOTE: under new legislation privacy breaches have to be notified to the Privacy Commissioner. We need to assure we have sufficient cyber insurance.

 

See St Joseph’s Staff Handbook – sections: communication, confidentiality, parenting orders, progress and record keeping.

Salary Units

Ways we implement:

All of the points in the policy are followed.

Fixed term units are always directly tied in with our charter and annual plan and advertised internally.  For 2021 we have 6 units available and these are all permanently allocated.  In 2020 after going through the new charter with staff, staff who were interested in a unit were asked to put forward a proposal for a fixed term unit based on our charter and the skills they thought they could bring to an area of the charter.

All unit responsibilities are documented in our Staff Responsibilities Handbook and are part of the professional growth cycle.

Classroom Release Time

All teachers on 0.8FTTE or more get 10 hours classroom release time.  We presently have a PRT who also has 0.2 release.  We use a combination of methods taking into account teacher preference and release teacher availability.  Teachers are expected to stay on site during CRT but can consult with the principal about this if required.

To view on Schooldocs go to schooldocs.co.nz. Our login is stjosephsoamaru. Password: veritas

Consultation

NAG 6 Administration :

Move that relevant documentation which has to be retained for 7 years but no longer, from 2012 be sent for destruction

Accept Minutes

Inwards and outwards correspondence:

Tukutuku korero - November 2020

Education Gazette - November 2020