St Joseph's Oamaru Board Meetings: Board news

MINUTES OF THE MONTHLY MEETING OF

ST JOSEPHS SCHOOL BOARD OF TRUSTEES

HELD TUESDAY, 30^TH OCTOBER 2018, AT 6.00 PM

IN RUMA KORU

Present	Carl Herbst, Sharni Cunningham, Leanne Brookes, Lorraine Frances-Rees, Adrienne Wylie, Andy Bradley, Rebecca Meek, Rory McGeown, Michael Plieger, Jan Plieger, Rose Davies
Apologies	Bev Conlan, Fr Wayne
Welcome	Sharni welcomed everyone to the meeting. Lorraine opened with a prayer.
Board Training	The Board looked at the difference between Governance and Management. Different scenarios where given for the discussion on which category they fall under. The Board sets policies and strategic direction after consultation with the school community – School Charter. The Principal in consultation with Staff sets procedures and the Annual Plan.
From the Pews	Not this meeting.
Special Character	Taken as read. Move to accept the Special Character Report. A Wylie/L Brookes The draft CERO report has been received. The report has two recommendations. Due to a bereavement, the reviewers did not complete the last day. The recommendations are already part of the standard practice. Move for Lorraine to give feedback concerning the two recommendations in the draft CERO report to the CERO reviewers as discussed. L Frances-Rees/J Plieger
Principal’s Report	Move to accept the Principal’s Report Lorraine spoke to her report. 2 teachers have their leadership accreditation accepted and Lorraine has her Graduate accreditation endorsed for another 3 years. A teacher is working towards the Leadership accreditation. This gives us 6 teachers with Leadership certificates in RE and 1 with a Graduate certificate. Teachers with Leadership can undertake observations of other teachers. Applications for two teachers to participate in Reading Recovery training has been submitted for next year. L Frances-Rees/S Cunningham
Curriculum Report	SCIENCE Lorraine spoke to the report. Self-review of Science was commenced. To be completed at the next meeting when there will be more information on how the students are tracking. L Frances-Rees/C Herbst SENCO Taken as read L Frances-Rees/A Wylie
Policies	Updated: Harassment Religious Instruction Improving Educational Outcomes for Maori Students UNIFORM SURVEY The Board discussed the results of the recent uniform survey. The Board felt that skorts would be more suitable for the girls than the current pinafores. A 2^nd survey to go out to the families giving 4 options for consideration: Option 1: Unisex multipurpose uniform (included PE), shorts and polo top and thicker fleece. Navy socks, Dark brown or black leather shoes with dark brown or black leather sandals an option for summer. (bring sneakers for PE). Navy track pants optional for winter. Option 2: Skorts for girls, polo shirt or similar for girls. Polo shirts for boys in a nicer colour. Separate PE uniform. Same uniform all year. Option 3: Skorts for girls. No other change. Kilt option for Intermediate girls. Separate PE uniform. Same uniform all year. Option 4: Keep it as it is including PE uniform. The Board felt the polo fleeces were too thin. To look at a thicker material. Any changes to be phased in over 5 years. Ties to be worn for special occasions. Need 70 families to reply to consider changes. Move to accept the survey options A Bradley/R Davies
Property Report	Not this month.
Finance Report	Taken as read. Report tabled with recommendations: 1. That the schedule of payments comprising of $37,344.54 for September 2018 as approved by the principal and reconciled with the bank statements together with the schedule of income comprising of $3,579.73 for September 2018 be received. S Cunningham/R McGeown The Board discussed the Draft Budget and amended several ledgers. Move to accept the changes made in the Draft Budget. L Frances-Rees/S Cunningham
Grants	Not this meeting
Multi-Cultural	Not this meeting
Strategy Report	Not this meeting
Personnel	Two teachers applied for funding towards PD for next year. Due to financial restraints, the applications were declined.
Whitestone COL	The tenure for the Lead Principal finishes at the end of the year but will be reapplying for another term. Feedback from Teachers concerning the COL was discussed.
Correspondence	Motion: That the Inwards and Outwards correspondence be accepted. S Cunningham/R Meek After Agenda Correspondence N & S Jorgensen Moved: That the Board go into Committee to protect the privacy of natural persons pursuant to the provisions of Local Government Information and Meetings Act 1987, to discuss personnel matters. S Cunningham Moved: That the Board move out of Committee. S Cunningham
Minutes of the Previous Meeting:	Moved: That the minutes of the meeting held 18^th September 2018 be accepted as a true and accurate record.
Administration	Term Dates for 2019: Term 1 – 4^th February to 12^th April Term 2 – 29^th April to 5^th July Term 3 – 22th July to 27^th September Term 4 – 14^th October to 20^th December Move to accept the dates for 2019 L Brookes/R Meek Teachers and Principals to strike on 15^th November. Move for the school to be closed on 15^th November. L Frances-Rees/R Meek
Meeting Closed:	Meeting closed at 905pm..
Next Board Meeting:	11^th December 2018 at 6.00 pm
These are a true and accurate record of the St Joseph’s School Board of Trustees meeting held 30^th October 2018.
Signed: _________________________________ Date:_________________________________ Sharni Cunningham Deputy Chairperson

MINUTES OF THE MONTHLY MEETING OF

ST JOSEPHS SCHOOL BOARD OF TRUSTEES

HELD TUESDAY, 18^TH SEPTEMBER 2018, AT 6.00 PM

IN RUMA KORU

Present	Carl Herbst, Sharni Cunningham, Bev Conlan, Leanne Brookes, Lorraine Frances-Rees, Adrienne Wylie, Andy Bradley, Rebecca Meek, Rory McGeown, Michael Plieger, Jan Plieger, Fr Wayne, Rose Davies
Apologies	Nil
Welcome	Bev welcomed everyone to the meeting. Rory opened with a prayer.
Board Training	Adrienne informed the Board of the Board Behaviour Management training she attended with 3 other board members. This was very informative training. The Board is responsible for the safety of ALL children enrolled in the school. The Board discussed behaviour management and how to control/understand children. The Board discussed different scenarios of when children are under the school’s responsibility and when they are not. Move to delegate authority to the Principal for Stand Downs and Suspensions. L Brookes/A Wylie
From the Pews	We are at the end of another term. The staff participated in another RE PD in which they looked at the different components of Mass. This has brought the staff together as a family. All going well.
Special Character	Taken as read. Move to accept the Special Character Report. L Brookes/L Frances-Rees
Principal’s Report	Move to accept the Principal’s Report L Frances-Rees/S Cunningham Lorraine spoke to her report.
Curriculum Report	Student wellbeing surveys have now been completed. The feelings of the students are above the norm and there are no areas for concern. L Frances-Rees/J Plieger RE Achievement: Lorraine spoke to the report. L Frances-Rees/ C Herbst Yr 7 & Yr 8 Camps EOTC proposals for the Yr 7 & 8 camps were tabled. Move the School purchases an Epi pen for the Yr 7 camp and approves the camp proposals. R Meek/L Frances-Rees
Policies	No policies to be reviewed this meeting.
Property Report	Taken as read. L Frances-Rees/S Cunningham
Finance Report	Taken as read. Report tabled with recommendations: 1. That the schedule of payments comprising of $20,230.42 for August 2018 as approved by the principal and reconciled with the bank statements together with the schedule of income comprising of $17,044.32 for August 2018 be received. S Cunningham/L Brookes Move to invest $5000 of Cyclical Maintenance on 1^st October. L Frances-Rees/J Plieger
Grants	We have received funding from Foodstuffs SI for rugby jerseys. S Cunningham/C Herbst
Multi-Cultural	There will be a Multi-cultural evening on 20^th September
Strategy Report	Consultation to be undertaken with Parents on a uniform review. The views of the parents will be reported on for the Board to make a final decision.
Personnel	Taken as read. Move to accept the Personnel report. L Frances-Rees/R Davies
Whitestone COL	No report this month
Correspondence	Motion: That the Inwards and Outwards correspondence be accepted. B Conlan After Agenda Correspondence Office of the Auditor General – Auditor for next 3 years
Minutes of the Previous Meeting:	Moved: That the minutes of the meeting held 14^th August 2018 be accepted as a true and accurate record. M Plieger/A Wylie
Meeting Closed:	Meeting closed at 7.50pm.
Next Board Meeting:	30^thOctober 2018 at 6.00 pm
These are a true and accurate record of the St Joseph’s School Board of Trustees meeting held 18^th September 2018.
Signed: _________________________________ Date:_________________________________ Bev Conlan Chairperson

MINUTES OF THE MONTHLY MEETING OF

ST JOSEPHS SCHOOL BOARD OF TRUSTEES

HELD TUESDAY, 14^TH AUGUST 2018, AT 6.00 PM

IN RUMA KORU

Present	Sharni Cunningham, Rory McGeown, Leanne Brookes, Lorraine Frances-Rees, Fr Wayne, Andy Bradley, Michael Plieger, Adrienne Wylie, Jan Plieger, Bev Conlan, Carl Herbst
Apologies	Rebecca Meek, Rose Davies
Welcome	Bev welcomed everyone to the meeting. Bev opened with a prayer.
Board Training	With a new report formation this year, Parents were invited to a presentation evening explaining the new format for the school reports. This presentation was shown to the Board along with an explanation on how the reports are written.
From the Pews	The Staff attended PD on Religious Education on Friday. This session unpacked Faith Development, Prayer and Children’s Spirituality and was very informative with teachers committed to providing in depth instruction for their pupils. Teachers bonded very well with each other. The session provided faith development for the teachers.
Special Character	Taken as read. Move to accept the Special Character Report. A Wylie/A Bradley Proprietor’s report has been compiled and is ready to be sent to the Diocese. The review this year is ‘Encountering Christ’. The Board were given a survey on Encountering Christ with the view of sending this out to the community. A discussion on how effective and appropriate this survey may be if it was sent to parents.
Principal’s Report	Move to accept the Principal’s Report L Frances-Rees/J Plieger Lorraine spoke to her report.
Curriculum Report	Wellbeing surveys are in the process of being undertaken. Annual Plan update was tabled. Trial Report: Parents were surveyed on the new format for the reports. Comments from those parents who undertook the survey will be taken on board. Community Consultation has happened. Maori Consultation: The Board discussed the Maori consultation process.
Policies	Policy reviews were completed for the Complaints policy and the Behaviour Management policy.
Property Report	Taken as read.
Finance Report	Taken as read. Report tabled with recommendations: 1. That the schedule of payments comprising of $37,743.22 for June 2018 and $33,528.31 for July 2018 as approved by the principal and reconciled with the bank statements together with the schedule of income comprising of $9,365.20 for June 2018 and $10,9065.50 for July 2018 be received. C Herbst/L Frances-Rees Money is being put aside for property maintenance and a teacher for next year. I-pad and chrome book leases are due next year but will not renew the leases till 2020.
Grants	Not this meeting
Multi-Cultural	Not this meeting
Strategy Report	Strategy Review cycle has been reviewed and is now a 3 year cycle. Move to accept the new 3 year cycle. S Cunningham/C Herbst
Personnel	With strike action happening on 15^th August, a spreadsheet will be sent to schools to be completed and signed off by a Board Delegate. Move: The Board Delegate to sign off the spread sheet is Bev Conlan. A Wylie/M Plieger
Whitestone COL	No report this month
Correspondence	Motion: That the Inwards and Outwards correspondence be accepted. B Conlan
Minutes of the Previous Meeting:	Moved: That the minutes of the meeting held 3^rd July 2018 be accepted as a true and accurate record. S Cunningham/L Frances-Rees
Meeting Closed:	Meeting closed at 7.45pm.
Next Board Meeting:	18^th September 2018 at 6.00 pm
These are a true and accurate record of the St Joseph’s School Board of Trustees meeting held 14^th August 2018.
Signed: _________________________________ Date:_________________________________ Bev Conlan Chairperson

MINUTES OF THE MONTHLY MEETING OF

ST JOSEPHS SCHOOL BOARD OF TRUSTEES

HELD TUESDAY, 3^RDJULY 2018, AT 6.00 PM

IN RUMA KORU

Present	Sharni Cunningham, Rory McGeown, Leanne Brookes, Lorraine Frances-Rees, Fr Wayne, Andy Bradley, Rebecca Meek, Rose Davies, Michael Plieger, Adrienne Wylie
Apologies	Jan Plieger, Bev Conlan
Welcome	Sharni welcomed everyone to the meeting. Adrienne opened with a prayer.
From the Pews	The Church is called to serve all people, not only Catholics and to defend above all and everywhere the rights of the human person, aware that the Pope must build bridges. We need to look at what really matters. Christianity is not an ideal to follow, a philosophy to adhere to or a moral to be applied but an encounter with Jesus Christ that makes us recognise in the flesh of brothers and sisters his very presence and encourages people to serve the poor and sick – anyone who cannot give in return. Pope Francis spoke about Christianity, stating that identifying Christianity with Western culture in an absolute fashion no longer makes sense and that the future of Christianity will be more concretely Catholic, universal, fully ecclesial, and respectful of other cultures or else risk irrelevance. What is our culture? We need to keep looking at our values and principles.
Board Training	With the Special Character Review happening in Term 3, the Board reflected on the special character of the school. Excerpts from a slide show were shown. Children are leaving Catholic schools with no connection to a Catholic community. The Board as governance of a Catholic school is to ensure that the school remains a Catholic school and fulfils the primary objective for which it was founded. The Board is responsible for knowing the rules associated with being a Catholic school and that the school adheres to these rules. Catholic schools are communities of faith. The school is embedded in the Church community. An external review is undertaken every 3 years with a self-review is undertaken each year. This year the review is ‘Encounter with Christ’. Every year the Proprietors Reps undertake an Attestation Report.
Special Character	Taken as read. The Attestation Report was tabled. Move to accept the Special Character Report and the Attestation Report. S Cunningham/R Meek
Principal’s Report	Move to accept the Principal’s Report L Frances-Rees/Fr Wayne Lorraine spoke to her report.
Curriculum Report	A discussion was undertaken on the progress achieved in Reading, Writing and Maths, along with the self-review. A discussion was also undertaken on Targeted students and ELL & STEAM. Reading, Writing & Maths Report on achievement in Reading, Writing and Maths was tabled. Move to accept the reports. L Frances-Rees/S Cunningham Targeted Students Report on Targeted Students was tabled. Move to accept the Targeted Students report. L Frances-Rees/S Cunningham ELL & STEAM Taken as read Move to accept the ELL & STEAM reports L Frances-Rees/M Plieger
Property Report	Taken as read. Move to accept the Property Report M Plieger/S Cunningham
Finance Report	Taken as read. Report tabled with recommendations: 1. That the schedule of payments comprising of $42,447.06 for May 2018 as approved by the principal and reconciled with the bank statements together with the schedule of income comprising of $11,379.01 for May 2018 be received. S Cunningham/A Bradley Home & School do a fabulous job fundraising for the school. Home & School have agreed to donate a certain amount each term to school. This is for the school to decide where best to allocate the money. The Board is to inform the H&S where the money will be spent. The H&S can direct where any amount over the agreed amount is to be spent after consultation with Staff through the Principal. Home & School Procedures: · The Home and School continues to unconditionally gift $10k to the Board of Trustees each year. This means that we do not pay GST on it. The Home and School also provides for the year 7 & 8 social. The BOT will inform the Home and School at their AGM about how this $10k will be spent. Spending will be determined by charter and annual plan goals. · Any further money raised by the Home and School can be spent at their discretion after consultation with the Principal. · When the Home and School has discretionary money to spend, the staff and board will be consulted and asked to provide a wish list, coordinated through the principal and this will be presented in order of priority, determined by the principal and the learning needs of the school in consultation with Board and Staff. · The Home and School will take the wish list into account when making spending decisions. The decision will be decided by the Home and School by vote. · The Board of Trustees liaises with the Home and School committee on fundraising and property matters, in order to promote the use of community funds in ways that best meet the immediate and strategic needs of the school. Move to accept the Home & School procedures S Cunningham/A Bradley
Grants	Sharni to investigate grant applications over the holidays S Cunningham/A Bradley
Multi-Cultural	Taken as read. Move to accept the Multi-Cultural report. S Cunningham/R Meek
Strategy Report	No report this month
Personnel	Taken as read Move to accept the Personnel report. L Frances-Rees/R Davies The Board to supply morning tea on Thursday as a thank you to all staff for their commitment during the term. Moved: That the Board go into Committee to protect the privacy of natural persons pursuant to the provisions of Local Government Information and Meetings Act 1987, to discuss personnel matters. S Cunningham Moved: That the Board move out of Committee. S Cunningham
Whitestone COL	No report this month
Correspondence	Motion: That the Inwards and Outwards correspondence be accepted. S Cunningham After Agenda Correspondence S Brien – Leave of Absence
Minutes of the Previous Meeting:	Moved: That the minutes of the meeting held 22^nd May 2018 be accepted as a true and accurate record. L Frances-Rees/M Plieger
Meeting Closed:	Meeting closed at 8.15 pm.
Next Board Meeting:	14^th August 2018 at 6.00 pm
These are a true and accurate record of the St Joseph’s School Board of Trustees meeting held 3^rd July 2018.
Signed: _________________________________ Date:_________________________________ S Cunningham Deputy Chairperson

MINUTES OF THE MONTHLY MEETING OF

ST JOSEPHS SCHOOL BOARD OF TRUSTEES

HELD TUESDAY, 22^ND MAY 2018, AT 6.00 PM

IN RUMA KORU

Present	Bev Conlan, Sharni Cunningham, Carl Herbst, Rory McGeown, Nicola Winders, Leanne Brookes, Lorraine Frances-Rees, Fr Wayne, Andy Bradley, Rebecca Meek, Rose Davies, Michael Plieger
Apologies	Jan Plieger, Adrienne Wylie
Welcome	Bev welcomed everyone to the meeting with a special welcome to Nicola Winders who has stepped into the Principal roll while Lorraine is on sick leave. Sharni opened with a prayer.
Board Training	With a new government, there are changes to the education system. There is no more National Standards but the New Zealand Curriculum still stands. A new challenge is to focus on the whole curriculum and not just reading, writing and maths. The government is reviewing Tomorrow Schools to bring it into the 21^st century. NZEI is campaigning for more paid teacher release time, more funding for special needs support and an increase in teacher salaries. The current challenge is to ensure all children reach excellence and equity. A study into Principal’s wellbeing has shown that Primary Principals have highly stressful jobs.
From the Pews	We need the Power of the Holy Spirit and we must open up to the Spirit and allow the Spirit to come into us through humility daily. The Spirit renews us and strengthens us daily. We undertake our responsibilities daily and need to ask the Spirit to come into us daily to renew and strengthen us. What lies behind us and what lies in front of us are tiny in comparison to what lies inside us.
Special Character	Taken as read. Move to accept the Special Character Report. S Cunningham/L Frances-Rees Children will be building their Prayer Ketes during their time at St Joseph’s. They get to take them home when they complete Yr 8.
Principal’s Report	Move to accept the Principal’s Report L Frances-Rees/R Meek Lorraine spoke to her report. Due to staff changes over the last year, a small number of people are carrying what it means to be St Joseph’s and what the curriculum is and how we do things. We are re-developing the curriculum in light of changes around us and that we are a new and very expert team. Senior leadership to step up and share responsibilities. An enrolment drive is underway to try and increase the number of children attending St Joseph’s.
Finance Report	Taken as read. Report tabled with recommendations: 1. That the schedule of payments comprising of $32,938.88 for March 2018 and $30,567.63 for April 2018 as approved by the principal and reconciled with the bank statements together with the schedule of income comprising of $13,257.03 for March 2018 and $95,500.52 for April 2018 be received. S Cunningham/C Herbst The Ops Grant for next year indicates there will be less teachers funded due to a drop in children. To keep the funding for teachers the same as this year there would need to be either 17 more new entrants or 32 older children arrive at the school. The Board will need to consider funding a part teacher if this does not happen. The rugby jerseys were last replaced in 2013. They are showing their age and need to be replaced. Funds collected from the Uniform hire since 2014 has not been spent accumulating to $2726. MOTION: Board moves to spend $2726.00 accumulated from sports fees and uniform hire over the past few years on the uniform and equipment needs of the sports codes which have the greatest need judged by the principal and sports coordinator. S Cunningham/R Meek
Curriculum Report	Reading, Writing & Maths Review. The Board provided feedback on the reports. The Board felt that a report after Term 1 was not indicative of the overall learning of the children due to the summer break and teachers’ time is better spent instructing the children than providing reports at this time for the Board. Move to accept the Reading, Writing and Maths Self review. L Frances-Rees/S Cunningham Social Studies Review. Under National Standards, we have not been teaching all areas of the Social Sciences curriculum. It is planned to have Social Studies curriculum going from 0-13 in place by the end of the year. An investigation into the PE and Health area of the curriculum to be undertaken to ensure we are on track. It is important to have every child participating in the programme. As each area of the curriculum is taught, there will be a review and the curriculum will be re-written by the staff. Enquiries will be school wide. We are not in a good position at present to report on Social Sciences but are making plans to write the curriculum for the school. Move to accept the Social Studies Review. L Frances-Rees/R Davies Science Interim Report Review. Move to accept the Science Interim Review. L Frances-Rees/R McGeown
Policies	Reviewed: Protected Disclosure Reporting to Parents Visitors A new Complaints Procedure was discussed. The Board felt this was far more enlightening than the generic procedure on Schooldocs. As we are unable to update Schooldocs with the new complaints procedure, this new procedure will over ride Schooldocs. Move: To accept the new Complaints Procedure as it stands and be reviewed next meeting. S Cunningham/M Plieger
Property and Health and Safety Report	Taken as read M Plieger/C Herbst 10yr maintenance plan is currently being organised by the Diocese.
Grants	No report this month.
Multi-Cultural	No report this month
Strategy Report	No report this month
Personnel	Taken as read L Frances-Rees/R Davies With Lorraine being on sick leave, the Board felt an acknowledgement of appreciation should be shown to those teachers who have taken on extra work.
Whitestone COL	No report this month
Correspondence	Motion: That the Inwards and Outwards correspondence be accepted. B Conlan After Agenda Correspondence J Plieger – Leave of Absence J Spooner – Parental letter Moved: That the Board go into Committee to protect the privacy of natural persons pursuant to the provisions of Local Government Information and Meetings Act 1987, to discuss personnel matters. B Conlan Moved: That the Board move out of Committee. B Conlan
Minutes of the Previous Meeting:	Moved: That the minutes of the meeting held 13^th March 2018 be accepted as a true and accurate record. L Frances-Rees/M Plieger
Meeting Closed:	Meeting closed at 8.23 pm.
Next Board Meeting:	26^th June 2018 at 6.00 pm
These are a true and accurate record of the St Joseph’s School Board of Trustees meeting held 22^nd May 2018.
Signed: _________________________________ Date:_________________________________ B Conlan Chairperson

MINUTES OF THE MONTHLY MEETING OF

ST JOSEPHS SCHOOL BOARD OF TRUSTEES

HELD TUESDAY, 13^TH MARCH 2018, AT 6.00 PM

IN RUMA KORU

Present	Andy Bradley, Carl Herbst, Leanne Brookes, Sharni Cunningham, Bev Conlan, Adrienne Wylie, Rory McGeown, Lorraine Frances- Rees, Jan Plieger, Rose Davies, Fr Wayne, Michael Plieger
Apologies	Rebecca Meek
Welcome	Bev welcomed everyone to the meeting with a special welcome to Carl who has come onto the Board by selection. Michael opened with a prayer.
Board Training	The role of the Board is Governance with the Principal’s role of both governance and management as CEO of the Board. Board to work together. Before each meeting all reports to be read and understood. Bring any questions to the Board meeting. All board members need to feel valued and listened to. Computational Thinking: Decomposition – Breaking down information Pattern recognition – What can be seen Abstraction – What is the important information Algorithm – The instruction
From the Pews	Children were asked ‘What makes the School Great?’ Their thoughts were pleasing. The Parish was at the fore front of their thoughts. Children are in an environment to learn and to trust. We have freedom to grow in Christ.
Special Character	Taken as read. Move to accept the Special Character Report. L Frances-Rees/R McGeown Reconciliation held on the weekend.
Principal’s Report	Move to accept the Principal’s Report L Frances-Rees/C Herbst Lorraine spoke to her report. The new reporting system was explained. Children to be involved in writing the reports each term stating what their goal is and what they have learnt. Feedback will be obtained from parents next term.
Curriculum Report	RE Self review. The Board provided feedback on the report. Asked what they would like to see in the next review. Board would like to see comments from the children. Move to accept the RE Self review. L Frances-Rees/S Cunningham Emerging Review – Behaviour Behaviour of the children vastly improved from last year. Continual work required to keep behaviour on track.
Policies	Reviewed – Financial Control & Expectations.
Property and Health and Safety Report	Taken as read Opus has reviewed what capital work needs to be completed. We have to complete our own 10 year maintenance plan. To acquire two quotes. Lorraine to approach Programmed Property Maintenance. Board suggested approaching Tim Frances-Rees for a second quote. Lorraine brought to the Board’s attention a conflict of interest. M Plieger/A Bradley
Finance Report	Taken as read. Report tabled with recommendations: 1. That the schedule of payments comprising of $30,585.73 for January 2018 and $19,653.25 for February 2018 as approved by the principal and reconciled with the bank statements together with the schedule of income comprising of $90,948.03 for January 2018 and $7,412.70 for February 2018 be received. S Cunningham/R Davies
Grants	Taken as read. Move to accept the Grants report. S Cunningham/L Brookes The grant applications were declined. Will look at other sources.
Multi-Cultural	No report this month
Strategy Report	No report this month
Personnel	Letter received from L Klenner requesting Leave without pay from 12^th September to 15^th October. Board approves the leave. L Frances-Rees/A Wylie Adrienne applied for leave of absence for May. Board approves the leave. M Plieger/A Bradley
Whitestone COL	Taken as read S Cunningham/A Bradley
Correspondence	Motion: That the Inwards and Outwards correspondence be accepted. B Conlan After Agenda Correspondence A Wylie – Leave of Absence
Minutes of the Previous Meeting:	Moved: That the minutes of the meeting held 13^th February 2018 be accepted as a true and accurate record. L Frances-Rees/S Cunningham
Paid Union Meeting	NZEI will be holding union meetings on Thursday 22^nd March. There will be two options to enable least disruption to school. Lorraine felt there would be less disruption if the teachers attended the afternoon meeting. Those teachers not in the union would supervise the children with a suggestion to parents to take their children home.
Board Social	An evening with the Board members and staff to be held on Wednesday 4^th April from 5.00pm to 6.30pm in the staff room.
Meeting Closed:	Meeting closed at 8.08 pm.
Next Board Meeting:	22^nd May 2018 at 6.00 pm
These are a true and accurate record of the St Joseph’s School Board of Trustees meeting held 13^th March 2018.
Signed: _________________________________ Date:_________________________________ B Conlan Chairperson

New Board Member by Selection:

We welcome Carl Herbst as our new selected board member. Carl is head of humanities at St Kevin's College and father to Eli in year 5. He is new to the school community and we are looking forward to adding his knowledge and wisdom to our governance team.

7 March 2018

MINUTES OF THE MONTHLY MEETING OF

ST JOSEPHS SCHOOL BOARD OF TRUSTEES

HELD TUESDAY, 13^TH FEBRUARY 2018, AT 6.30 PM

IN RUMA KORU

Present	Lorraine Frances-Rees, Adrienne Wylie, Rebecca Meek, Bev Conlan, Sharni Cunningham, Michael Plieger, Fr Wayne Healey, Rory McGeown, Carl Herbst – Observing
Apologies	Andy Bradley, Rose Davies, Leanne Brookes, Jan Plieger for lateness
Welcome	Bev welcomed everyone to the first meeting of the year with a special welcome to Rebecca being her first meeting and Carl who was observing. Adrienne opened with a prayer.
Board Election	Bev stood down as Board Chair. Nominations for Board Chair were called. Bev Conlan nominated by Lorraine Frances-Rees. Seconded by Adrienne Wylie. No other nominations were received. Bev was duly elected.
Board Training	The New Zealand Curriculum document was distributed. This document replaces the National Standards. The Vision and Principles are in line with our own vision and principles. 5 key competencies – 1 – Managing self 2 - Using language, symbols and text 3 - Thinking 4 – Relating to others 5 – Participating and contributing With National Standards going, teachers are free to report against the curriculum. Spirals of Inquiry – challenges and unpack underlying beliefs. COL PD will be undertaken next week to help unpack these underlying beliefs.
From the Pews	The school year has started very well with an amazing atmosphere. Parents need to come on board and support the school in all aspects of the Catholic Special Character, physically, spiritually and mentally. This is the challenge for the year.
Special Character	Taken as read. Move to accept the Special Character Report. A Wylie/S Cunningham
Principal’s Report	Move to accept the Principal’s Report L Frances-Rees/S Cunningham Lorraine spoke to her report. Tying in the curriculum with the Eucharist community. Children making Prayer ketes this year. These will go with the children throughout their time at St Joseph’s and beyond.
Curriculum Report	Achievement targets Move to accept the Achievement targets for 2018. L Frances-Rees/R Meek
Policies	The Charter and Annual Plan for 2018 was tabled. Move to accept the Charter and Annual Plan for 2018 be accepted. S Cunningham/M Plieger Board Governance policy, Conflict of Interest and Code of Conduct were tabled. Each Board member signed the Code of Conduct. Each member to ensure they read the Board Blog prior to each meeting. Schedule of sub-committee meetings: Finance – Prior to each Board meeting. Strategy – As required Property – As required Personnel – As required Grants – As required Special Character – Prior to each Board meeting Cultural – Twice a year as this is a consultation group only. COL – Report after each COL meeting
Property and Health and Safety Report	Taken as read Move to accept the Property and Health and Safety report M Plieger/L Frances-Rees Move: No painting carried out in 2017 as per cyclical maintenance plan. Currently reviewing the 10 year maintenance plan. M Plieger/L Frances-Rees
Finance Report	Taken as read. Report tabled with recommendations: 1. That the schedule of payments comprising of $60,167.18 for December 2017 as approved by the principal and reconciled with the bank statements together with the schedule of income comprising of $5,558.94 for December 2017 be received. S Cunningham/L Frances-Rees Move to accept the Budget for 2018. S Cunningham/L Frances-Rees Motion: The Board authorises the Board Chairperson and Principal to sign the Statement of Responsibility for the 2017 Annual Accounts on the Board’s behalf when confirmation is received that the audit has been completed. S Cunningham/L Frances-Rees Motion: That the Board approved the inclusion of a budget for the 2017 Statement of Financial Position and a budgeted Cash Flow which are derived from the Board’s 2017 operating purchases budget. L Frances-Rees/A Wylie
Grants	Taken as read. Move to accept the Grants report. S Cunningham/M Plieger
Multi-Cultural	No report
Strategy Report	Taken as read. A two year schedule for self-reviews was discussed. S Cunningham/J Plieger
Personnel	The principal left the meeting. Moved: That the Board go into Committee to protect the privacy of natural persons pursuant to the provisions of Local Government Information and Meetings Act 1987, to discuss personnel matters. B Conlan Moved: That the Board move out of Committee. B Conlan The principal re-joined the meeting. The Board agreed to move the meetings forward by half an hour to enable an earlier finish.
Correspondence	Motion: That the Inwards and Outwards correspondence be accepted. B Conlan
Minutes of the Previous Meeting:	Moved: That the minutes of the meeting held 12^th December 2017 be accepted as a true and accurate record. L Frances-Rees/A Wylie
Board Vacancy	The board vacancy was advertised in January giving parents until 23^rd February to object to filling the vacancy by selection. Require 36 parents to object to force a bi-election. To date no objections have been received.
Board Delegations	The Board delegates to the Principal the day to day responsibilities as laid out by NZSTA. L Frances-Rees/S Cunnungham
Meeting Closed:	Meeting closed at 8.05 pm.
Next Board Meeting:	13^th March 2018 at 6.00 pm
These are a true and accurate record of the St Joseph’s School Board of Trustees meeting held 13^th February 2018.
Signed: _________________________________ Date:_________________________________ B Conlan Chairperson

MINUTES OF THE MONTHLY MEETING OF

ST JOSEPHS SCHOOL BOARD OF TRUSTEES

HELD TUESDAY, 12^TH DECEMBER 2017, AT 6.30 PM

IN RUMA KORU

Present	Leanne Brookes, Adrienne Wylie, Michael Plieger, Lorraine Frances-Rees, Sharni Cunningham, Rory McGeown, Rose Davies
Apologies	Bev Conlan, Rebecca Meek, Andy Bradley, Jan Plieger for lateness, Fr Wayne for lateness
Welcome	Sharni welcomed everyone to the last meeting of the year. A special welcome to Rory on his first meeting on the Board. Lorraine opened with a prayer.
Board Training	SMART Goals S – Specific M – Measurable A – Achievable R – Realistic T – Timely Lorraine explained what SMART Goals are and how they work within the school environment.
From the Pews	School is winding down and looking forward to the end of year thanks giving. Has been a full year. Spirituality coming through. Continuation of growth in 2018.
Special Character	Taken as read. Move to accept the Special Character Report. A Wylie/L Frances-Rees
Principal’s Report	Move to accept the Principal’s Report L Frances-Rees/A Wylie Lorraine spoke to her report. Welcome Mass saw 12 families welcomed into the school/parish community. 2018 classes have been set. Camps were successful.
Curriculum Report	National Standards data was reviewed and discussed. Analysis of Variance report tabled. National Standards analysis was tabled. Camp reports were tabled. Spelling Board report was tabled. Unit holders’ reports were tabled. COL update report was tabled.
Policies	No policies to be reviewed. All completed last meeting.
Property and Health and Safety Report	Taken as read Move to accept the Property and Health and Safety report L Brookes/M Plieger The Parish has received a letter from the Hostel Board notifying the Parish of the intention to sell the Girl’s Boarding establishment in March 2018. A meeting will be held in February. They have notified the Diocese as the land owners.
Finance Report	Taken as read. Report tabled with recommendations: 1. That the schedule of payments comprising of $32,362.63 for October 2017 and $60,281.16 for November as approved by the principal and reconciled with the bank statements together with the schedule of income comprising of $72,774.35 for October 2017 and $13,733.82 for November be received. L Frances-Rees/A Wylie Auditor for 2018 is BDO. L Frances-Rees/J Plieger Resolution: St Joseph’s School Board of Trustees agreed at the Board Meeting of 12^th December 2017 to apply to New Zealand Community Trust for $6,000 towards the salary of our Sport’s Co-ordinator. L Frances-Rees/L Brookes I certify that this is a true and correct record of the resolution passed at the 12^th December Board meeting. Signed ________________________ Board Chair Date __________________________ Move: to provide a scholarship for 2 staff of $1500 each to undertake master’s papers for 2018. L Frances-Rees/S Cunningham Move: To employ a 0.1ftte teacher to teach Maths were the numbers are needed. L Frances-Rees/A Wylie Have received the interim audit report. No internal weaknesses found. Draft budget was tabled.
Grants	No report
Multi-Cultural	No report
Strategy Report	No report
Personnel	Taken as read Move to accept the report. L Frances-Rees/A Wylie
Correspondence	Motion: That the Inwards and Outwards correspondence be accepted. S Cunningham After Agenda Correspondence: Letter to Home & School – Food Fair A thank you letter to be sent to Home & School for all their hard work over the year.
Minutes of the Previous Meeting:	Moved: That the minutes of the meeting held 31^st October be accepted as a true and accurate record. S Cunningham/L Frances-Rees
Board Vacancy	Katrina Miller has resigned from the Board. A decision to fill the vacancy by selection or bi-election to be made in January.
Meeting Closed:	Meeting closed at 8.50 pm.
Next Board Meeting:	February 2017 at 6.30 pm
These are a true and accurate record of the St Joseph’s School Board of Trustees meeting held 12^th December 2017.
Signed: _________________________________ Date:_________________________________ B Conlan Chairperson

MINUTES OF THE MONTHLY MEETING OF

ST JOSEPHS SCHOOL BOARD OF TRUSTEES

HELD TUESDAY, 31^ST OCTOBER 2017, AT 6.30 PM

IN RUMA KORU

Present	Bev Conlan, Leanne Brookes, Sharni Cunningham, Andy Bradley, Adrienne Wylie, Lorraine Frances-Rees, Michael Plieger, Fr Wayne, Jan Plieger, Rose Davies
Apologies	Nil
Welcome	Bev welcomed everyone to the meeting and opened with a prayer.
Board Training	Discussion held on the sub-committees attached to the Board. Strategy to look at reporting cycles. May not be necessary to have all sub-committee meetings prior to BOT meetings but as required in a similar way as the Personnel sub-committee. Multi-Cultural sub-committee has no governance role and meet once a term as a cultural group and feed back to the BOT accordingly.
From the Pews	We are all different and together we form a river and flow together. Tremendous starting the week with whole school prayers.
Special Character	Taken as read. Move to accept the Special Character Report. A Wylie/L Frances-Rees
Principal’s Report	Move to accept the Principal’s Report L Frances-Rees/S Cunningham Lorraine spoke to her report. Move for the 2018 school year to be from 30^th January to 14^th December. S Cunningham/M Plieger Year 8 camp Our usual helper is unable to attend due to health issues. Have hired a guide from the Peel Forest Outdoor Pursuits centre. To accommodate this extra cost, a change has been made in the transport area. Now hiring a mini-van and using private cars instead of hiring a bus.
Annual Plan 2017	Taken as read
Curriculum Report	Senco Report Move to increase release time to be organised in 2018 for the development of the role. L Frances-Rees/A Wylie Well Being Report A new format used which is a reflection on student outlooks L Frances-Rees/J Plieger
Policies	Reviewed: Privacy – Board members and staff Salary Units/Management allowances – Board members and staff Classroom release time/Timetable – Board members and staff
Property and Health and Safety Report	Taken as read Moved: That the Board go into Committee to protect the privacy of natural persons pursuant to the provisions of Local Government Information and Meetings Act 1987, to discuss personnel matters. B Conlan Moved: That the Board move out of Committee. B Conlan
Finance Report	Taken as read. Report tabled with recommendations: 1. That the schedule of payments comprising of $42,314.74 for September 2017 as approved by the principal and reconciled with the bank statements together with the schedule of income comprising of $13,859.27 for September 2017 be received. S Cunningham/L Frances-Rees
Grants	Taken as read Motion: to apply to for a grant from Youthtown of $1,357.00 for rugby uniform replacement and $9297.41 for sports equipment along with $2,941.42 for musical instruments. S Cunningham/R Davies Motion: to apply to Community Trust for $6,000.00 for Sports co-ordinator salary. S Cunningham/R Davies
Multi-Cultural	Taken as read. Move to accept the Cultural Report J Plieger/M Plieger A request has been received from Tourism Waitaki for the school to host 5 Chinese children aged between 6 and 10 for a week in February 2018. The board discussed the viability of agreeing to host the visitors.
Strategy Report	Taken as read. Move to accept the Strategy Report L Frances-Rees/R Davies
Personnel	Taken as read Move to accept the report. L Frances-Rees/Fr Wayne The letter of resignation from Christina Gray has been received. Move to accept Christina’s letter of resignation. L Frances-Rees/A Wylie Board Vacancies Only received 3 letters requesting a bi-election to fill the vacant positions on the Board. Move to fill the vacancies by selection. A Wylie/L Brookes Rory McGeown and Rebecca Meek are interested in filling the positions. Talanoa has stepped down as a co-opted member of the board due to work commitments. A letter congratulating the Home & School on a successful Food Fair to be sent. Adrienne to organise. Sharni to organise an end of year dinner with Home & School committee.
Correspondence	Motion: That the Inwards and Outwards correspondence be accepted. B Conlan
Minutes of the Previous Meeting:	Moved: That the minutes of the meeting held 19^th September 2017 be accepted as a true and accurate record. A Bradley/S Cunningham Moved: That the minutes of the interim meeting held 17^th October 2017 be accepted as a true and accurate record. A Bradley/S Cunningham
Meeting Closed:	Meeting closed at 8.50 pm.
Next Board Meeting:	12^th December 2017 at 6.30 pm
These are a true and accurate record of the St Joseph’s School Board of Trustees meeting held 31^st October 2017.
Signed: _________________________________ Date:_________________________________ B Conlan Chairperson

MINUTES OF THE EXTRA MEETING OF

ST JOSEPHS SCHOOL BOARD OF TRUSTEES

HELD TUESDAY, 17^THOCTOBER 2017, AT 6.30 PM

IN RUMA KORU

Present	Leanne Brookes, Sharni Cunningham, Lorraine Frances-Rees, Bev Conlan, Talanoa Palu, Adrienne Wylie, Katrina Miller, Jan Plieger, Andy Bradley, Rose Davies, Michael Plieger
Apologies	Fr Wayne Healey
Welcome	Bev welcomed everyone to the extra meeting
Policies	Governance Policy: The Board reviewed and discussed the Governance Policy with changes to: 1.2 – delete as part of the principal’s report The Board discussed the procedure concerning absences from Board meetings to ensure all members were aware of what is expected when on the Board. The Board agreed that the complaints policy be clearly visible on the website and be included in the enrolment packs. Move to accept the Governance Policy with the changes as discussed. S Cunningham/J Plieger Code of Behaviour Policy: The Board reviewed and discussed the Code of Behaviour Policy with a change to No 7 – delete the words ‘and not disclose to any other persons such information that might be harmful to the school’. Move to accept the Code of Behaviour Policy with the changes as discussed. L Frances-Rees/A Bradley Conflict of Interest Policy: The Board reviewed and discussed the policy. Move to accept the Conflict of Interest Policy. K Miller/S Cunningham
COL	Morgan Tangney has applied for the Across School Teacher for the CoL and has been appointed for two years commencing 2018. The Board agrees to Morgan accepting the position. B Conlan/A Wylie Letter of congratulations to go to Morgan.
2018 Classes	Moved: That the Board go into Committee to protect the privacy of natural persons pursuant to the provisions of Local Government Information and Meetings Act 1987, to discuss personnel matters. B Conlan Moved: That the Board move out of Committee. B Conlan
Meeting Closed:	Meeting closed at 7.56 pm.
These are a true and accurate record of the St Joseph’s School Board of Trustees Interim meeting held 17^th October 2017.
Signed: _________________________________ Date:_________________________________ B Conlan Chairperson

A casual vacancy has occurred on the St Joseph’s board of trustees for two elected parent representatives.

The board has resolved under section 105 of the Education Act 1989 to fill the vacancy by selection.

If ten percent or more of eligible voters on the school roll ask the board, within 28 days of this notice being published, to hold a by-election to fill the vacancy, then a by-election will be held.

Any eligible voter who wishes to ask the board to hold a by-election should write to:

Chairperson

Board of Trustees

St Joseph’s School

36 Usk Street

Oamaru

9400

By 25th October

MINUTES OF THE MONTHLY MEETING OF

ST JOSEPHS SCHOOL BOARD OF TRUSTEES

HELD TUESDAY, 19^THSEPTEMBER 2017, AT 6.30 PM

IN RUMA KORU

Present	Leanne Brookes, Sharni Cunningham, Lorraine Frances-Rees, Bev Conlan, Adrienne Wylie, Jan Plieger, Andy Bradley, Rose Davies, Michael Plieger
Apologies	Fr Wayne Healey & Talanoa Palu. Katrina Miller for lateness
Welcome	Bev welcomed everyone to the meeting with a special welcome to Rory McGeown who attended as an observer. Leanne opened the meeting with a prayer.
Board Training	Looked at Culturally responsive practice as laid out in the School Evaluation Indicators. Relationships are the key to all learning. Teaching as a unity group towards a specific goal.
Special Character	Taken as read. Move to accept the Special Character Report. L Frances-Rees/L Brookes
Principal’s Report	Move to accept the Principal’s Report L Frances-Rees/S Cunningham Lorraine spoke to her report.
Curriculum Report	Behaviour report tabled. Looked at where we are at. Systems and plans in place. Behaviour is improving. L Frances-Rees/M Plieger Visual Art and Technology report tabled. The report has room for progress. L Frances-Rees/J Plieger Writing report tabled. L Frances-Rees/J Plieger Community of Learning Consultation presentation. Where we are at as a group.
Policies	Reviewed: Students with Special Needs/Learning support Appointment procedure Child Protection Whitestone COL: Minutes from the Whitestone Kahui Ako was tabled. Move: To include the Whitestone Kahui Ako governance meeting group as a sub-committee of the Board. L Frances-Rees/A Wylie Sharni is part of the governance group.
Property and Health and Safety Report	Taken as read Move to accept the Property and Health & Safety report L Frances-Rees/J Plieger Move for Lorraine to investigate engaging external providers to complete a 10 year plan. L Frances-Rees/M Plieger Year 7 & 8 Camp booklets were tabled for approval. Move to accept the Camp proposals with the proviso that a suitable provider is available for the Yr 8 camp. The principal to get a list of all health needs and medications of the children. L Frances-Rees/J Plieger
Finance Report	Report tabled with recommendations: 1. That the schedule of payments comprising of $36,786.93 for August 2017 as approved by the principal and reconciled with the bank statements together with the schedule of income comprising of $19,972.45 for August 2017 be received. S Cunningham/L Frances-Rees The Operations grant has been reduced due to a fall in the roll. There were discrepancies in the Budget accepted in March. March budget deficit should have been $-16,425. Move to accept an amended budget with a cash deficit of $-36,489 and a working capital deficit of $-37,362 to reflect these alterations. K Miller/A Bradley
Mulit-Cultural	Taken as read. Move to accept the Cultural Report J Plieger/L Frances-Rees
Strategy Report	Taken as read. Move to accept the Strategy Report L Frances-Rees/S Cunningham
Personnel	The letter of resignation of Siobhan Burke has been received. Move to accept Siobhan’s letter of resignation. L Frances-Rees/A Wylie Leanne has been appointed as DRS in charge of curriculum which was left vacant by the resignation of Siobhan Burke.
Correspondence	Motion: That the Inwards and Outwards correspondence be accepted. B Conlan
Minutes of the Previous Meeting:	Moved: That the minutes of the meeting held 15^th August 2017 be accepted as a true and accurate record. R Wylie/M Plieger Moved: That the minutes of the interim meeting held 14^th September 2017 be accepted as a true and accurate record. S Cunningham/L Brookes
Meeting Closed:	Meeting closed at 8.45 pm.
Next Board Meeting:	31^st October 2017 at 6.30 pm
These are a true and accurate record of the St Joseph’s School Board of Trustees meeting held 19^th September 2017.
Signed: _________________________________ Date:_________________________________ B Conlan Chairperson

Interim Board Meeting 14 September 2017, 5.30pm

Present: Andy Bradley, Jan Plieger, Sharni Cunningham, Leanne Brookes, Adrienne Wylie, Bev Conlan, Lorraine Frances-Rees = quorum

NZSTA had originally told us we need an election.

Phone call from a parent challenged our date and information.

Board has to make a decision (not fill vacancy) within 8 weeks of what we’re going to do.

Chairperson rang NZSTA again to check our timeline. New information given from NZSTA with back up information.

We need to have more elected than selected parent reps. We can select.

Proposal: we follow the process of selection rather than election. Proposed by Adrienne Wylie, seconded by Sharni Cunningham. Agreed unanimously.

Process:

WIthin 14 days of making the decision. Put in newspaper a notice about vacancy and the proposal to fill by selection.

The board will publish in a newspaper circulating in the area of the school.

MINUTES OF THE MONTHLY MEETING OF

ST JOSEPHS SCHOOL BOARD OF TRUSTEES

HELD TUESDAY, 28^TH JUNE 2017, AT 7.00 PM

IN RUMA KORU

Present	Andy Bradley, Rose Wylie, Adrienne Wylie, Sharni Cunningham, Leanne Brookes, Lorraine Frances-Rees, Bev Conlan, Fr Wayne, Bruce Wickham, Michael Plieger, Chris Heaphy
Apologies	Katrina Miller and Jan Plieger (for lateness)
Welcome	Bev welcomed everyone to the meeting along with a thank you for the work each board member had done in the lead up to the meeting. Sharni opened the meeting with a prayer.
Board Training	ERO visit either Term 3 or Term 4. Looking closely at student achievement and student progress. Looked at Student achievement and how we handle under achievers. Board roll is stewardship. The Board provides the environment for learning, staff PD and evaluation of the results.
From the Pews	Children will be celebrating the sacrament of Confirmation this weekend. A lovely occasion. Spirituality is being overlooked. Spirituality will form the strength in the children in their wellbeing as citizens. Gifts of love, joy, peace and patience are things we cannot see but help in the growth of the children through the special character of the school.
Special Character	Taken as read. Move to accept the Special Character Report. L Frances-Rees/Fr Wayne
Principal’s Report	Move to accept the Principal’s Report L Frances-Rees/R Davies Lorraine spoke to her report. Teachers are working on the learning support system. This tracks those who are well below, below or at risk of being below over time and in depth.
Curriculum Report	Reports on Science and RE were tabled. A discussion on the reports was undertaken. Lorraine recorded the questions and comments which ensued from the discussion. The Board looked at the results of the Student Wellbeing Survey which was recently undertaken. The Board discussed the outcome.
Health Curriculum	A discussion on the health curriculum was undertaken. Move: To accept the Health Curriculum Catholic Guidelines K Miller/S Cunningham
Policies	Reviewed Documentation and Self Review and Employer Responsibility policies.
Property and Health and Safety Report	Taken as read Move to accept the Property and Health & Safety report M Plieger/A Wylie Request input from staff and the school community for the concept plans for the school by the end of the term. Hazard report taken as read.
Finance Report	Report tabled with recommendations: 1. That the schedule of payments comprising of $36,603.50 for May 2017 as approved by the principal and reconciled with the bank statements together with the schedule of income comprising of $12,607.04 for May 2017 be received. L Frances-Rees/A Wylie
Grants	Taken as read. Move to accept the Grants Report L Frances-Rees/A Wylie
Cultural	Taken as read. Move to accept the Cultural Report J Plieger/S Cunningham
Strategy Report	Taken as read. Move to accept the Cultural Report L Frances-Rees/K Miller
Personnel	A letter from Jocelyn Marsh was received requesting leave in Term 3. Move to grant Jocelyn Marsh the requested leave. L Frances-Rees/J Plieger
Attendance Report	Motion: In order to promote attendance at St Joseph’s School, the St Joseph’s Board of Trustees notes that it does not support or have any connection with non-school ski trips during school time. L Frances-Rees/Fr Wayne
Correspondence	Motion: That the Inwards and Outwards correspondence be accepted. B Conlan
Minutes of the Previous Meeting:	Moved: That the minutes of the meeting held 27^th March 2017 be accepted as a true and accurate record. L Frances-Rees/S Cunningham
Meeting Closed:	Meeting closed at 9.45 pm.
Next Board Meeting:	15^th August 2017 at 7.00 pm
These are a true and accurate record of the St Joseph’s School Board of Trustees meeting held 28^th June 2017.
Signed: _________________________________ Date:_________________________________ B Conlan Chairperson

MINUTES OF THE MONTHLY MEETING OF

ST JOSEPHS SCHOOL BOARD OF TRUSTEES

HELD TUESDAY, 24^TH MAY 2017, AT 7.00 PM

IN RUMA KORU

Present	Andy Bradley, Talanoa Palu, Adrienne Wylie, Sharni Cunningham, Leanne Brookes, Lorraine Frances-Rees, Bev Conlan, Fr Wayne, Bruce Wickham, Michael Plieger, Chris Heaphy, Katrina Miller
Apologies	Rose Davies, Jan Plieger (for lateness)
Welcome	Bev welcomed everyone to the meeting with a special welcome to Bruce, Andy and Katrina being new board members. Sharni opened the meeting with a prayer.
Board Training	The board discussed ‘Our role as Trustees in a Catholic school’ and ‘What is the Special Character and core focus of our school’ in relation to the Nags.
From the Pews	Inclusiveness – Living and teaching Jesus Christ. This is the foundation of our school. This needs to be seen in all subjects and be the being of what we are as a school. All parents need to be committed to the fundamentality of the school.
Special Character	Taken as read.
Principal’s Report	Move to accept the Principal’s Report L Frances-Rees/S Cunningham Lorraine spoke to her report. As this is a year of rebuilding and 3 teachers and Loraine undertaking a Masters paper, it was felt that compulsory RE papers this year would overload the teachers. These papers would be optional this year but compulsory for next year. Lorraine is looking into the possibility of being a Tutor for some of the papers which would save staff travelling to Dunedin to complete these of the papers. Both teaching staff and support staff attended an Autism course over the holidays. This was very beneficial for all with having autistic children in the school. Staff attended a combined staff meeting with other schools in the Community of Learning.
Curriculum Report	Behaviour Report – Self Review There is a collaborative approach with dealing with unacceptable behaviour. There is good communication with parents concerning any incidents. L Frances-Rees/S Cunningham
Policies	Review of using School Docs to be carried out throughout the year. The meeting felt that while School Docs are up with changes occurring, the policies are very generic and not specific to the school. Procedures are the responsibility of the Principal to keep up to date. Sub committees: Property, Health & Safety: Michael Plieger, Chris Heaphy, Leanne Brookes Strategy: Rose Davies, Katrina Miller, Sharni Cunningham, Bev Conlan Finance: Sharni Cunningham, Bruce Wickham, Andy Bradley (check) Grant: Sharni Cunningham, Bruce Wickham Personnel: Bev Conlan. Fr Wayne, Sharni Cunningham Multi-Cultural: Jan Plieger, Talanoa Palu Special Character: Fr Wayne, Adrienne Wylie, Katrina Miller Lorraine on all committees.
Property Report	Taken as read M Plieger/L Frances-Rees
Finance Report	Report tabled with recommendations: 1. That the schedule of payments comprising of $67,586.78 for March 2017 and $45,910.55 for April 2017 as approved by the principal and reconciled with the bank statements together with the schedule of income comprising of $12,378.62 for March 2017 and $97,930.80 for April 2017 be received. S Cunningham/L Frances-Rees The Diocese has agreed to install heat pumps in the hall. They will pay for the installation less $12,000 which was the amount raised from the phone books. Unfortunately the Board is unable to use this money for capital works. The Home & School will give their term donations to the Diocese to cover the $12,000 with the Board using the money from the phone books to cover what would be funded by the Home and School. Motion: Home & School to pay the Diocese $12,000 for the hall heaters and the Board to use the Phone Book money as the Home & School Donation. S Cunningham/L Frances-Rees
Grants	Move to accept the Grants Report S Cunningham/L Frances-Rees Rugby has requested an application be made to Youthtown for funding to upgrade the playing jerseys. The board felt applying for funding for sports uniforms should be across all codes and not just one. Move to apply to Youth Town for funding towards a workshop area and robotics requirements for science. K Miller/A Wylie
Cultural	No Report for the meeting
Strategy Report	No Report for the meeting
Correspondence	Motion: That the Inwards and Outwards correspondence be accepted. B Conlan A discussion concerning a letter received from a group of parents re ski programme occurred.
Minutes of the Previous Meeting:	Moved: That the minutes of the meeting held 27^th March 2017 be accepted as a true and accurate record. L Frances-Rees/S Cunningham
Meeting Closed:	Meeting closed at 9.25 pm.
Next Board Meeting:	28^th June 2017 at 7.00 pm
These are a true and accurate record of the St Joseph’s School Board of Trustees meeting held 24^th May 2017.
Signed: _________________________________ Date:_________________________________ B Conlan Chairperson

As a result of the Board of Trustees bi-election, we welcome Bruce Wickham, Andy Bradley and Kartina Miller onto the Board

MINUTES OF THE MONTHLY MEETING OF

ST JOSEPHS SCHOOL BOARD OF TRUSTEES

HELD TUESDAY, 27^TH MARCH 2017, AT 7.00 PM

IN RUMA KORU

Present	Bev Conlan, Sharni Cunningham, Adrienne Wylie, Leanne Brookes, Lorraine Frances-Rees, Michael Plieger, Rose Davies, Chris Heaphy, Jan Plieger, Fr Wayne, Gary Shirley (Lead Principal - COL)
Apologies	Nil
Welcome	Bev welcomed everyone to the meeting with a special welcome to Gary Shirley, Principal of Papakaio. Michael opened the meeting with a prayer.
Board Training	Gary Shirley undertook a presentation on the new COL (Community of Learning) which the school has signed onto. Gary outlined the benefits for those involved. Schools and kindergartens work collaboratively together sharing skills and knowledge with those involved in the COL. Gary responded to questions from the Board. Gary left the meeting.
From the Pews	We need to look at the spiritual side of learning. The Welcome Mass was tremendous along with the weekly Monday morning Mass. The atmosphere is growing.
Special Character Reports	Move to accept the Special Character Report A Wylie/S Cunningham The Attestation report from the Proprietors has been signed and is ready to be sent to the Diocese. The Bishops forum was held last Thursday. Fr Wayne, Bev, Adrienne and Lorraine attended.
Principal’s Report	Move to accept the Principal’s Report L Frances-Rees/S Cunningham Lorraine spoke to her report. With new members coming onto the Board, training will be undertaken on the Governance roll of the Board along with Special Character training. School Docs is now up and running and can be accessed through the website. 4 staff undertaking Phonics training which will have our staff from Yr 1 to Yr 4 teaching the same programme right through. Home & School are willing to fund a tool shed. Lorraine looking into what it would look like. Behaviour Report – A system is in place for unacceptable behaviour and there is already an improvement in the overall behaviour of the students. Some behaviour problems can be connected to learning needs. Back chat is a major problem but have a system in place to help support teachers.
Property Report	Move to accept the Property Report M Plieger/Fr Wayne Fire drill still to be undertaken. Plans have been received for a building upgrade over the next 10 years. Plans to go to the Parish before being made public.
Finance Report	Report tabled with recommendations: 1. That the schedule of payments comprising of $19,820.69 for January 2017 and $36,638.41 for February 2017 as approved by the principal and reconciled with the bank statements together with the schedule of income comprising of $98149.97 for January 2017 and $12,515.07 for February 2017 be received. S Cunningham/A Wylie
Grants	Move to accept the Grants Report S Cunningham/A Wylie Have received quotes for the hall heaters. There is a shortfall between the money on hand and the cost of the heaters. Investigate applying for grants to cover the short fall or approaching the Diocese to cover the short fall. Motion: Obtain two more quotes for the heaters and approach the Diocese then apply to either Lions or Licensing Trust for the shortfall. Fr Wayne/M Plieger Approach YouthTown for funds towards Robotics or 3D printer.
Cultural	Move to accept the Cultural Report J Plieger/R Davies Rename the sub-committee to Multi Cultural Sub-committee. Joy Wang has agreed to represent the Chinese community while May Alegre will represent the Filipino community.
Strategy Report	Move to accept the Strategy Report. S Cunningham/L Frances-Rees 3 Policies updated in School Docs. Move to have Strategy sub-committee meetings as required. S Cunningham/L Frances-Rees
Personnel	Request for 1 week’s leave without pay in February 2018 has been received from Sara Jones-Hogan. The Board approves the request. S Cunningham/L Brookes
Correspondence	Motion: That the Inwards and Outwards correspondence be accepted. B Conlan
Minutes of the Previous Meeting:	Moved: That the minutes of the meeting held 14^th February 2017 be accepted as a true and accurate record. M Plieger/L Frances-Rees
Meeting Closed:	Meeting closed at 9.30 pm.
Next Board Meeting:	24^th May 2017 at 7.00 pm
These are a true and accurate record of the St Joseph’s School Board of Trustees meeting held 27^th March 2017.
Signed: _________________________________ Date:_________________________________ B Conlan Chairperson

MINUTES OF THE MONTHLY MEETING OF

ST JOSEPHS SCHOOL BOARD OF TRUSTEES

HELD TUESDAY, 14^THFEBRUARY 2017, AT 7.00 PM

IN RUMA KORU

Present	Adrienne Wylie, Sharni Cunningham, Bev Conlan, Leanne Brookes, Jan Plieger, Talanoa Palu, Lorraine Frances-Rees, Michael Plieger, Fr Wayne, Chris Heaphy, Rose Davies, Bruce Wickham, Andy Bradley
Apologies	Nil
Welcome	Bev welcomed everyone to the first board meeting for the year with a special welcome to Leanne Brookes (Staff Rep), Talanoa Palu (Cultural Rep), Bruce Wickham and Andy Bradley who were observing. Adrienne opened the meeting with a prayer.
From the Pews	The year has started well. Lovely to start each week with an assembly on Mondays.
Board Training	Reminder of the protocol when approached by a parent with a complaint. Parents to be referred to the Complaints procedure – Teacher, principal, then Board as a last resort. Parents are only Board members during a board meeting. The Board has overall governance while the Principal has management. School Docs is nearly completed. This will be linked to the website.
Special Character Reports	Move to accept the Special Character Report A Wylie/Fr Wayne Induction meetings to be held: 2^nd March for parents of new children then a Welcome Mass on 26^th March when prayer books will be presented followed by morning tea.
Principal’s Report	Move to accept the Principal’s Report L Frances-Rees/S Cunningham Lorraine spoke to her report. Move to adapt the Maths Targets in the Annual Plan – Enrichment Yrs 6-8 L Frances-Rees/S Cunningham Strategic Direction Move to adopt the 2017 Charter and Annual Plan. R Davies/J Plieger Move to accept and sign the Whitestone Community of Learning Memorandum of Understanding 2017. L Frances-Rees/M Plieger Lead Principal is Gary Shirley from Papakaio School. Policies Election of Board Chair: Nomination: Bev Conlan – A Wylie/Fr Wayne, L Frances-Rees/SCunningham. As there were no other nominations, Bev is duly elected. Finance Chair: Nomination: Sharni Cunningham – Bev Conlan/Lorraine Frances-Rees. Sharni was duly elected. Code of Conduct was signed by Board members. Move to delegate day to day management to principal bound by limitations described in Policies. S Cunningham/A Wylie
Property Report	Move to accept the Property Report L Frances-Rees/A Wylie Scout hall renovation on hold till we hear back from the Diocese. Leave with the Parish. Ownership to come from Tony Hanning. Letter to be sent to Bill Hayden for 10yr Plan.
Finance Report	Report tabled with recommendations: 1. That the schedule of payments comprising of $53,125.47 for November 2016 and $98,485.67 for December 2016 as approved by the principal and reconciled with the bank statements together with the schedule of income comprising of $16,516.80 for November 2016 and $9,455.21 for December be received. S Cunningham/M Plieger Move to adopt the 2017 Budget. S Cunningham/Fr Wayne Motion: The Board authorises the Board Chairperson and Principal to sign the Statement of Responsibility for the 2016 Annual Accounts on the Board’s behalf when confirmation is received that the audit has been completed. S Cunningham/M Plieger Motion: The Board approves the inclusion of a budget for the 2016 Statement of Financial Position and a budgeted Cash Flow which are derived from the Board’s 2016 operating and capital purchases budgets. S Cunningham/M Plieger To obtain quotes for upgrading the hall heaters. Money to come from the phone book account.
Grants	Move to accept the Grants Report S Cunningham/R Davies In the past, an application has been made to Network Waitaki for funding towards the NYLD (National Young Leaders Day) in Dunedin. An application will be made again this year. Move to make applications to Youthtown and various other funding groups for funds throughout the year. S Cunningham/R Davies The Dominican Sister’s Conference is in Melbourne this year. An application for funds towards Leanne Brookes’ costs was made to the Dominican Sisters. They will pay the full costs for another person to attend the conference in May with Leanne. Lorraine will attend with Leanne.
Cultural	Move to accept the Cultural Report J Plieger/L Frances-Rees To enable all cultures in the school to have an input, it was felt there should be a representative from both the Chinese and Filipino community on the Cultural Sub-Committee.
Strategy Report	Move to accept the Strategy Report. R Davies/S Cunningham Overnight responsibility to be approved by the Board and to be included in SchoolDocs. Move to accept the Annual Plan. S Cunningham/C Heaphy
Personnel	Professional development will be looked at each term. L Frances-Rees/M Plieger Bi-Election: Last minutes stated 2 vacancies but have 3. C Heaphy/J Plieger Move to hold the bi-election on 23^rd March. Fr Wayne/M Plieger Move to appoint Tony Brady as Returning Officer. A Wylie/L Frances-Rees A Bradley and B Wickham left the meeting. Moved: That the Board go into Committee to protect the privacy of natural persons pursuant to the provisions of Local Government Information and Meetings Act 1987, to discuss personnel matters. B Conlan Moved: That the Board move out of Committee. B Conlan
Correspondence	Motion: That the Inwards and Outwards correspondence be accepted. B Conlan
Minutes of the Previous Meeting:	Moved: That the minutes of the meeting held 6^th December be accepted as a true and accurate record with the amendment of 2 vacancies to fill to 3 vacancies. S Cunningham/Fr Wayne
Meeting Closed:	Meeting closed at 9.25 pm.
Next Board Meeting:	29^th March 2017 at 7.00 pm
These are a true and accurate record of the St Joseph’s School Board of Trustees meeting held 14^th February 2017.
Signed: _________________________________ Date:_________________________________ B Conlan Chairperson

Board Election Timeline

December 2015

Grant Finn, father of Frankie and Lars in the junior school, attended the December meeting as an observer and is willing to fill the upcoming vacancy left by Tua Misiloi in February until the board elections in May 2016. The board recommends to fill this vacancy by selection.
Board of Trustees

Casual Vacancy for an Elected Trustee

A casual vacancy has occurred on the board of trustees for an elected parent representative. The Board has resolved under section 105 of the Education Act 1989 to fill the vacancy by selection.

If ten percent or more of eligible voters on the school roll ask the board, within 28 days of this notice being published, to hold a by-election to fill the vacancy, then a by-election will be held.

Any eligible voter who wishes to ask the board to hold a by-election should write to:

Chairperson

Board of Trustees

St Joseph's School

36 Usk Street

Oamaru 9400

by: 14 January 2016
Decision about the school jersey - due to the increased cost and allergies to wool, a maroon polar fleece will be introduced in 2016.
Air Conditioners approved for upstairs in the senior block for 2016.
Uniform shop development for early 2016.
Hall kitchen upgrade early 2016 partially funded by the Board, Home & School & a grant as part of the hall upgrade project.
Youthtown grant successful for new basketball/netball hoops
Otago Community Trust donation successful towards hall upgrade project
Draft National Standard data analysis for reading, writing and numeracy discussed.
Science, numeracy and literacy reviews shared.

St Joseph's Oamaru Board Meetings

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