Agenda 8th September 2020

Board Meeting Tuesday 8th September 2020 6pm Staffroom

USEFUL LINKS: Board review cycle - includes who's on prayers,

Charter 2020-22

AGENDA - Tuesday 8th September

ALL REPORTS ARE TAKEN AS READ - BOARD MEMBERS PLEASE COME READY TO REVIEW -

Review includes: Comments/questions, interpretation, action.
We want our time together to be purposeful and cannot wait for reports to be read in the meeting. The principal's report will be unpacked.

6pm: Prayer - Rory (next month: Jan)

Board Training: Board have engaged in some policy update and familiarisation

which is sufficient training for this month.

6.05: From the Pews

PRINCIPAL'S REPORT & Matters Arising

6.10pm - Principal's Report September 2020 -

Move to delegate Board participation in principal's appraisal to Jan Plieger

NAG Reports:

 6.40: Finance

Mid Year finance update (from our accountants - good news)

6.50: Property

6.55: Health and Safety (property)

7.00: Personnel: 1. Move that we appoint a personnel subcommittee, which would require one proprietor's representative and a board member, depending on the appointment and the scheduled delegations as per our policy.

 

2. Move that if our September staffing comes close to the predicted amount (8.2) that the Board funds half a teacher ($30-40k) in order to maintain 7 classrooms as discussed in August meeting, and we go ahead and advertise a fixed term position for 2021.

St Joseph's Catholic Special Character Attestation Report 2020 (taken as read and to be signed

off by chair)

BOARD WORK TO DO
(based on our Board review cycle - (includes who's on prayers), linked above and the Schooldocs 2020 Review Cycle)

Curriculum -

7.10pm: The Arts Achievement

Board Self Review on the Arts

7.30pm: Maths Review - staff

Board Self Review Maths 2020

 

7.50: Strategy

Update from diocesan consultation

Policies Review

(For information: Schooldocs self review schedule - Meeting schedule.)

8.00pm: To review at this meeting

Child Protection

Some examples:

Our DP attended a day's training on vulnerable children and signs of abuse in 2019

In our Keeping Ourselves Safe unit we had conversations with our community constable about abuse 

recognition and reporting.

Anyone can report suspected abuse or neglect.  In practice it is the principal who has done this.

We participate in family conferences if required.

Staff are updated periodically on abuse recognition via the weekly Thinktank meetings.

There are presently changes in the physical restraints procedures which we are keeping track of.

At the present time no support staff member is authorised for physical restraint as we have no students 

with needs that might require this.

We had a close review of restraint procedures last year.  

We keep detailed pastoral records on our SMS regarding any issues with children, mainly behavioural 

tracking, sensitive family information, parenting orders etc.

All new staff including relieving staff are checked for child safety - police vets / teacher registrations, 

original id sighted, cv given and gaps addressed, and 2 referees regarding their behaviour around children.

To view on Schooldocs go to schooldocs.co.nz. Our login is stjosephsoamaru. Password: veritas

Consultation

Not at this meeting

NAG 6 Administration :

Accept Minutes

Inwards and outwards correspondence:

Education Gazette - August 2020

Tukutuku Kiorero - August 2020

Board Meeting Tuesday 4th August 2020 6pm Staffroom

USEFUL LINKS: Board review cycle - includes who's on prayers,

Charter 2020-22

AGENDA - Tuesday 4th August

ALL REPORTS ARE TAKEN AS READ - BOARD MEMBERS PLEASE COME READY TO REVIEW - Review includes: Comments/questions, interpretation, action.
We want our time together to be purposeful and cannot wait for reports to be read in the meeting. The principal's report will be unpacked.

6.00-6.05pm - Prayers - Rebecca

Note change in agenda in order to accommodate staff visiting to present target student report to board

6.05pm - 6.25pm

Mid Year Target Student Report - Team leaders will speak to this report, please read in advance

Board Self Review

6.25pm - 6.45pm

Mid Year Report On Charter Goal Three (team leaders will stay for this in order to interpret - respond if required)

Staff surveys raw data - shared in hard copy confidentially.
NZEI Survey on Principal and Teacher Health and Wellbeing (an individual Board cannot address these matters, they are system matters but please check out this information as it is highly relevant - the first conclusion stated by NZEI is: The most significant - and unsurprising - finding is that both school leaders and teachers report significant job strain and associated negative health impacts that far exceed the general population and are more significant for female school leaders)

Board Self Review on goal 3- also in committee

6.45-7.00pm

Board Training: - discussion around NZSTA learning proposal.

7.00-7.05pm

From the Pews

7.05-7.30

PRINCIPAL'S REPORT & Matters Arising

- Principal's Report August 2020
Goal 2 - Curriculum - Video (below) as part of principal's report to watch to explain more about curriculum capabilities and how we are reporting on them.  This is a significant part of what we have done from the recommendations in the last ERO review and important for Board to have a broad reference point.

BOARD WORK TO DO
(based on our

Curriculum -

Covered above - target student report

7.40- 7.50

Student wellbeing surveys raw information - Year 7 & 8, Year 4-6 (we intend to do further unpacking with students around these surveys).

Student wellbeing surveys board self review

7.50-8.00

EOTC - Year 5/6, Year 7 & 8 Camp proposals to be accepted by Board

Intermediate SAPS - IMPORTANT TO READ AND CHECK THESE

Intermediate Camp Proposal

Year 6 SAPS

Year 6 Camp Proposal

8.00-8.10
Strategy
Request for staffing in junior hub 1

8.10-8.20

Policies Review

(For information: Schooldocs self review schedule - Meeting schedule.)

Learning Support Procedures - evidence for this: check our "learning support" in our curriculum document - All students below expectation are closely monitored, goals, actions and next steps are set termly by the teacher and support prioritised and allocated.  For English Language Learners we have implemented a new system of "front-loading" curriculum vocabulary.  This works on the premise that our ELLs can be fluent in social English but still lag behind in academic language.  Since implementing this in 2018 0% of our ELLs were at or above the national norms in science and in 2019 67% are at our above.  The Board has funded reading books for ELLs and we have an exceptionally gifted ELL teacher aide who is loved and respected by the children of all ages (this matters).

Appointments Process
There tend to be a few appointments every year.   We use the Catholic Education Office contract for teaching staff which includes our special character component.  We always check the requirements for the appropriate committee and make sure it is made up of the right people.  Referees are checked and recorded.  We are careful when advertising to include the correct wording for the Catholic component.  Tagged position allocation is closely monitored and all tagged positions go to the diocese for approval.  All applicants are followed up after a decision is made.

To view on Schooldocs go to schooldocs.co.nz. Our login is stjosephsoamaru. Password: veritas

Consultation
not at this meeting

NAG 6 Administration

8.20pm

Accept Minutes

NOTE DATE:  6pm Wednesday 23 September - visit from Catholic Education Office and diocesan staff to Board to discuss Dioceses strategic plan 

Inwards and outwards Correspondence
Diocesan Strategic Plan
Caritas Update

T Brady - Staff election outcome
NZEI - Notification Paid Union meetings

NZSTA - Teacher Aide Pay Equity

NZCEO - Annual Report 2019

Caritas - Annual Report 2019 - booklet in office

Education Gazette - June - periodical

Tukutuku Korero - July - periodical

Board Agenda Tuesday 23 June 2020

USEFUL LINKS: Board review cycle - includes who's on prayers, Schooldocs 2020 Review Cycle

Charter 2020-22

AGENDA - Tuesday 23 June

Prayer - Rebecca (next month: Carl)

Board Training: - election processes, validity of email votes, board training (Rory)

From the Pews

PRINCIPAL'S REPORT & Matters Arising

- Principal's Report June 2020 -

Lorraine's appraisal process (Rory)

BOARD WORK TO DO
(based on our Board review cycle - (includes who's on prayers), linked above and the Schooldocs 2020 Review Cycle)

Curriculum -

Board Review Cycle amendments Board review cycle - includes who's on prayers

Strategy
Emerging Self Review - Leaver's Report 2015-20

Parents have been notified about donations scheme for 2021.  No-one has requested any differently therefore - move that St Joseph's Board of Trustees opt into the government donations scheme for 2021.

Policies Review

(For information: Schooldocs self review schedule - Meeting schedule.)

To review at next meeting (please read on schooldocs before meeting)

• Documentation and Self-Review Policy – Board
• Employer Responsibility Policy – Board and staff

To view on Schooldocs go to schooldocs.co.nz. Our login is stjosephsoamaru. Password: veritas

Signed and stamped financial statements
Signed audit report
Signed management letter
Important for board to be aware of these - 2019 report has been put on school website.

Consultation
Student wellbeing and staff wellbeing surveys are due. Will be done at the beginning of term 3.

Upcoming consultation regarding school.

NAG 6 Administration :

Accept Minutes

Inwards and outwards correspondence

Meeting 19 May 2020

USEFUL LINKS: Board review cycle - includes who's on prayers, Schooldocs 2020 Review Cycle

AGENDA - Tuesday 19 May

Prayer - Andy (next month: Rebecca)

Board Training -

North Otago Catholic Education

From the Pews

PRINCIPAL'S REPORT & Matters Arising

- Principal's Report May 2020 -

Principal's appraisal has still not been set for 2020 but is being followed up now.

BOARD WORK TO DO (based on our Board review cycle - (includes who's on prayers), linked above and the Schooldocs 2020 Review Cycle)

Curriculum -

(presently under development by staff - The Arts Curriculum Capabilities)
Staff have returned to our overall curriculum plan for the year and updated what we will be able to do.  We were scheduled to work on our Arts curriculum towards the end of term 1 and report on that now.  That has not happened due to Covid 19.    The Board review schedule will be revised.

Social Studies Achievement report

STRATEGY
Further discussion required over property.  This can now happen out of committee.

Draft Annual Report for 2019

Policies Review

(For information: Schooldocs self review schedule - Meeting schedule.)

To review at next meeting (please read on schooldocs before meeting)

• Documentation and Self-Review Policy – Board
• Employer Responsibility Policy – Board and staff

To view on Schooldocs go to schooldocs.co.nz. Our login is stjosephsoamaru. Password: veritas

Consultation
Community surveys on distance learning and return to school

NAG 6 Administration : Accept Minutes

Inwards and outwards correspondence

Tuesday 17th March 2020 - 6pm School Staffroom

USEFUL LINKS: Board review cycle - includes who's on prayers, Schooldocs 2020 Review Cycle

AGENDA - Tuesday 17 March

Prayer - Sharni (next month: Andy)

Board Training -

From Board's Code of Conduct:

(backed up by NZSTA https://www.nzsta.org.nz/working-well-as-a-board/lead/)

From the Pews

PRINCIPAL'S REPORT & Matters Arising

- Principal's Report March 2020 -

Principal's appraisal needs to be set by board.

BOARD WORK TO DO (based on our Board review cycle - (includes who's on prayers), linked above and the Schooldocs 2020 Review Cycle)

Curriculum -

(presently under development by staff - The Arts Curriculum Capabilities)
Achievement report - RE - read in advance and be ready to review.

STRATEGY
See "In committee" discussion below.  For prior reading, read excerpts from The Catholic Education of School-age Children, NZ Bishops Conference 2014

Policies Review

(For information: Schooldocs self review schedule - Meeting schedule.)

Please read these policies before the meeting and be ready to review at the meeting.

Recognition of Cultural Diversity (also reviewed by staff through weekly Thinktank, parents through newsblog)
Staff Leave (also reviewed by staff through weekly Thinktank)
Separated Parents - Day to day care and guardianship. (also reviewed by staff through weekly Thinktank)

To view on Schooldocs go to schooldocs.co.nz. Our login is stjosephsoamaru. Password: veritas

Consultation

NAG 6 Administration : Accept Minutes

Inwards and outwards correspondence

In committee discussion - Strategic Goal 1 and property matters.

To help clarify Goal 1 read excerpts from the Catholic Education of Schoolage Children, (Bishops Conference 2014) - in advance.  Fr Wayne and Lorraine will speak to this to begin with.  All will contribute ideas which will be recorded as pros, cons and questions.

Tuesday 11th February 2020, 6pm Staffroom

USEFUL LINKS: Board review cycle - includes who's on prayers

Schooldocs 2020 Review Cycle

Prayer - Lorraine (next month: Sharni)

Board Chair election

Motion: the board delegates authority to the Board Chair to be an administrator and signatory on bank accounts.

Board resignations - Dave Marriat, Leanne Brookes

New Board Staff representative - Leigh Thomas

Board Training - a building tour

Code of Conduct - please look at before meeting to familiarise yourself, new hard copies will be available at meeting.

From the Pews

PRINCIPAL'S REPORT & Matters Arising

- Principal's Report January 2020 -
NAG report

Principal's Delegation

Move that the Board delegates the following responsibilities to the principal:

• The day-to-day curriculum and resource management of the school and the achievement of the Government's key achievement areas and requirements as specified in official educational  policy documents;
• The implementation of any other requirements specified by Act of Parliament, the Secretary of Education, any other permanent head of a Government department and for individual and collective employment contracts;
• Approval of any orders for goods and services provided such an order will not exceed the Board approved budget allocation for the expenditure item involved;
• Transfers to at-call deposits of amounts less than $5,000 and for periods less than 12 months;
• Ordering fixed assets for which the capital expenditure has the prior approval of the Board, or fall within the asset replacement budget;
• The appointment of relieving, casual staff and support staff provided such appointment is within the budget allocation for this particular person and provided this delegation is not given to any other staff member;
• Communication with parents, officials, representatives of educational organisations and other firms and organisations with whom the Principal deals as part of their curriculum and resource management responsibilities;

BOARD WORK TO DO

Curriculum -

Updated St Joseph's curriculum based on staff development from 2018-19

STRATEGY

St Joseph's Draft Charter 2020 and annual plan - to be adjusted/accepted and approved

Junior School Reading Target 2020

Senior School Writing Target 2020

Budget 2020 - Move that Board accepts the Budget in draft form to be confirmed at the next meeting when the actual Operations, high health and ESOL Grants are known.

Staff wellbeing survey - paper copies will be distributed.  Update.  In committee.

For our annual report, statement of financial position the Board moves:

That the Board approves the inclusion of a budget for the 2019 Statement of Financial Position and a budgeted Cash flow which are derived from the Board's 2019 operating and capital purchases budgets.

So that the Principal and Board Chair can sign the Statement of Responsibility for the Annual Report:

The Board authorises the Board Chairperson and Principal to sign the Statement of Responsibility for the 2019 Annual Accounts on the Board's behalf when confirmation is received that the audit has been completed.

Policies Review

(For information: Schooldocs self review schedule - Meeting schedule.)

Term 1 policy review. Please check on Schooldocs before next meeting. The community login for the site is at schooldocs.co.nz. To login, click the link and enter the following details when prompted:
username: stjosephsoamaru

password: veritas

Consultation

NAG 6 Administration : Accept Minutes

Inwards and outwards correspondence