Board Meeting Tuesday 29th March 2022

 Board Meeting Tuesday 29th March 2022, 6pm Staffroom

USEFUL LINKS: Board review cycle - includes who's on prayers,  

Charter 2020-22

ALL REPORTS ARE TAKEN AS READ - BOARD MEMBERS PLEASE COME READY TO REVIEW -

Review includes: Comments/questions, interpretation, action.
We want our time together to be purposeful and cannot wait for reports to be read in the meeting. The principal's report will be unpacked.

6pm: Prayer - Sharni

6.05 -Board Training: - ERO compliance information.  Board Administration List checklist (shared with the ERO folder).  Please read this in advance and take notes so we can hone in on areas you wish to discuss.

Te Tiriti o Waitangi - can a Board member please volunteer to be a reporter and report back on this NZSTA training in the June meeting?

6.30pm  Strategy

PRINCIPAL'S REPORT & Matters Arising                

6.30pm Principal's Report March 2022 (including NAG report)

Move to accept the principal's report

BOARD WORK TO DO
(based on our Board review cycle - (includes who's on prayers)

Curriculum -

6.50pm - Curriculum Review report

Religious Education

Whitestone Kahui Ako Update

Move to accept religious education review report

7.10pm (try and keep this section to 15 minutes)

Property, H&S, personnel and finance 

Health and Safety - to be noted

Weekly updates on Covid numbers and the staffing situation will be supplied.

Move to accept Shirley Educational Consultancy for Lorraine's 2022-23 appraisal (the proposal will be emailed)

Policies Review

(For information: Schooldocs self-review schedule - Meeting schedule.)

7.20pm  

Policies to be Reviewed from Schooldocs.  Please read in advance so that we can have discussion around how these look in practice.

To go to the Schooldocs site:

The community login for the site is at schooldocs.co.nz. To login, click the link and enter the following details when prompted:

username: stjosephsoamaru

password: veritas

Go to the "Current Review" tab

Polices to review this term:

Health and Safety

This was done as an umbrella at our last meeting.  Please note that in delving into the ERO compliance information plus our own usual health and safety updates at the start of each year that we have covered the procedures which lie under health and safety.

Consider the health and safety implications of lifting the vaccine mandate.  

Consultation

7.20pm - We had planned a survey consultation to begin with but this may not be sufficiently robust for what we want.  We really need face to face.  As our review for rebuild is a substantial review we could delegate a subcommittee to steer this review.  

Move to establish a consultation and rebranding subcommittee comprising of....

NAG 6 Administration :

7.30pm

Upcoming Board Elections. What needs to happen next?

Accept Minuhttps://docs.google.com/document/d/1p91BrSQG26dyW6CHOVg9KDWeR73cVfvU/edit?usp=sharing&ouid=115568596366800681876&rtpof=true&sd=truetes of last meeting

Correspondence:

NZEI - Paid Union Meetingshttps://drive.google.com/file/d/171b8NywIUaGzvhFHQmO2_mV3yvSgcWGt/view?usp=sharing

Tukutuku Korero - February 2022https://drive.google.com/file/d/1VZB3czuxLgYHXFMEda2394PKkr4qYleM/view?usp=sharing

ERO -https://drive.google.com/file/d/1OAEQpPNPMczg2JP9USRpet-0IcAGyiAO/view?usp=sharing

Board Meeting Tuesday 15 February 2022, 6pm

 Board Meeting Tuesday 15 February 2022, 6pm Staffroom

USEFUL LINKS: Board review cycle - includes who's on prayers,  

Charter 2020-22

ALL REPORTS ARE TAKEN AS READ - BOARD MEMBERS PLEASE COME READY TO REVIEW -

Review includes: Comments/questions, interpretation, action.
We want our time together to be purposeful and cannot wait for reports to be read in the meeting. The principal's report will be unpacked.

6pm: Prayer - Lorraine

6.10pm: Board Chair election

6.15pm: Delegations:

Motion: the board delegates authority to the Board Chair to be an administrator and signatory on bank accounts.

Principal's Delegation

Move that the Board delegates the following responsibilities to the principal:

• The day-to-day curriculum and resource management of the school and the achievement of the Government's key achievement areas and requirements as specified in official educational  policy documents;
• The implementation of any other requirements specified by Act of Parliament, the Secretary of Education, any other permanent head of a Government department and for individual and collective employment contracts;
• Approval of any orders for goods and services provided such an order will not exceed the Board approved budget allocation for the expenditure item involved;
• Transfers to at-call deposits of amounts less than $5,000 and for periods less than 12 months;
• Ordering fixed assets for which the capital expenditure has the prior approval of the Board, or fall within the asset replacement budget;
• The appointment of relieving, casual staff and support staff provided such appointment is within the budget allocation for this particular person and provided this delegation is not given to any other staff member;
• Communication with parents, officials, representatives of educational organisations and other firms and organisations with whom the Principal deals as part of their curriculum and resource management responsibilities;

Board Code of Conduct to be signed by all members

Committee Compositions: Personnel, property, finance, committee dealing with mandatory requirements

Compliance - sufficient parent representatives - check.

Recognition for Rory.

There should be one more elected representative. We can leave a seat free within 6 months of an election. The number of elected parent reps has to be more than the number of selected. At present it is equal. Have put a request in with NZSTA to check this.

6.30 -Board Training: - ERO compliance information.  Health and Safety checklist (shared with the ERO folder).  Record of self audit to be signed off.

6.45pm  Strategy

Charter 2020-22 - Please pre-read charter, annual plan and targets. Motion: to approve our 2022 charter, annual plan and targets

PRINCIPAL'S REPORT & Matters Arising                

6.50pm Principals Report February 2022 (including NAG report)

7.05pm Discussion of Roll analysis and staff cuts (supplied by email).

BOARD WORK TO DO
(based on our Board review cycle - (includes who's on prayers)

EMPLOYMENT - Year 4/5 teacher for term 2+, Within School Teacher

Curriculum -

7.40pm - Development report

Education Outside The Classroom

7.45pm (try and keep this section to 15 minutes)

Property, H&S, personnel and finance 

Health and Safety - to be noted

All reported within principal's report

Draft Budget 2022 - emailed.

Move that the Board accepts the budget for 2022 with a deficit of $41,607.

Policies Review

(For information: Schooldocs self-review schedule - Meeting schedule.)

7,50pm  

Policies to be Reviewed from Schooldocs.  Please read in advance so that we can have discussion around how these look in practice.

To go to the Schooldocs site:

The community login for the site is at schooldocs.co.nz. To login, click the link and enter the following details when prompted:

username: stjosephsoamaru

password: veritas

Go to the "Current Review" tab

Polices to review this term:

Health and Safety

Note: this is a big review.  It is a good idea to check it now and review it in light of the Health and Safety discussion done in the Board training section.

Consultation

pm - 

NAG 6 Administration :

8.00pm

Accept Minutes of last meeting (updated minutes need linking) Anne to do this before emailing

Correspondence:

Education Gazette - February 2022

Board Meeting Tuesday 7th December 2021

 Board Meeting Tuesday 7th December 2021, 6pm Staffroom

USEFUL LINKS: Board review cycle - includes who's on prayers,  

Charter 2020-22

ALL REPORTS ARE TAKEN AS READ - BOARD MEMBERS PLEASE COME READY TO REVIEW -

Review includes: Comments/questions, interpretation, action.
We want our time together to be purposeful and cannot wait for reports to be read in the meeting. The principal's report will be unpacked.

6pm: Prayer - Fr Wayne

6.05pm: Property - talk to clips taken from building visit.  Discuss wants and "not wants."

6.20pm Welcome Craig Patterson our diocesan property manager for building discussion

7.00pm  Strategy

PRINCIPAL'S REPORT & Matters Arising                

7.00pm Principals Report December 2021 (including NAG report)

Annual Plan Outcomes - please read and taken as read, bring any questions or comments.

BOARD WORK TO DO
(based on our Board review cycle - (includes who's on prayers)

Curriculum -

7.15pm - Achievement report

Reading, Writing and Maths Achievement 2021

Self Review 2021 Achievement

Target Outcomes 2021 - Analysis of Variance

ESOL external audit report by MoE (October 2021) - to be taken as read, comments welcome.

7.45pm (try and keep this section to 15 minutes)

Property, H&S, personnel and finance 

Health and Safety - to be noted

Covid Toolkit for Primary Schools

Step by step for managing Covid in schools

Principal's Appraisal- has been emailed to Sharni and to be shared and approved at this meeting.

Surplus Staffing Update

Update from committee formed to go through employment related process relating to the Public Health Order

Update from Health and Safety committee formed to respond to Public Health Order.

Draft Budget 2022 - emailed. Change - added $1000 for health focus for the wellbeing of children (see principal's report)

Motion - The Board approves the inclusion of a budget for the 2021 Statement of Cash Flows which is derived from the Board's 2021 operating and capital purchases budgets.

Motion - The Board authorises the Board Chairperson and Principal to sign the Statement of Responsibility for the 2021 Annual Accounts on the Board's behalf when confirmation is received that the audit has been completed.

Policies Review

(For information: Schooldocs self-review schedule - Meeting schedule.)

8.00pm  done already

Policies to be Reviewed from Schooldocs.  Please read in advance so that we can have discussion around how these look in practice.

To go to the Schooldocs site:

The community login for the site is at schooldocs.co.nz. To login, click the link and enter the following details when prompted:

username: stjosephsoamaru

password: veritas

Go to the "Current Review" tab

Polices to review this term:

Done

Consultation

pm - 

NAG 6 Administration :

8.00pm

Move that relevant documentation which has been retained for 7 years be sent for destruction

Accept Minutes of last meeting (updated minutes need linking) Anne to do this before emailing

Correspondence:

Tukutuku Korero - November 2021

Education Gazette - November 2021

Agenda Board Meeting 2nd November 2021

 Board Meeting Tuesday 2nd November 2021, 6pm Staffroom

USEFUL LINKS: Board review cycle - includes who's on prayers,  

Charter 2020-22

ALL REPORTS ARE TAKEN AS READ - BOARD MEMBERS PLEASE COME READY TO REVIEW -

Review includes: Comments/questions, interpretation, action.
We want our time together to be purposeful and cannot wait for reports to be read in the meeting. The principal's report will be unpacked.

6pm: Prayer - Jan

6.05pm: Board Training - Board's school leadership role

6.10 pm  - From the Pews

6.15pm  Strategy

PRINCIPAL'S REPORT & Matters Arising                

6.15pm Principals Report October 2021 (including NAG report)

6.30pm - Based on Board training section above and items raised in principal's report - brainstorm a possible process/timeline for consultation and development

BOARD WORK TO DO
(based on our Board review cycle - (includes who's on prayers)

Curriculum -

7.00pm - Achievement report

Science Achievement Report 2021

Science Board Self Review Notes 2021

7.20pm - Approve Year 7 & 8 Camp documentation.  This will be sent by email over the weekend.

7.25pm Property, personnel and finance 

"In Committee" Update on Surplus Staffing

Whitestone Kahui Ako is now advertising for an across school teacher and anyone applying would need Board permisison.  Board to consider position on potentially supplying an across school teacher.

Policies Review

(For information: Schooldocs self-review schedule - Meeting schedule.)

7.35pm  

Policies to be Reviewed from Schooldocs.  Please read in advance so that we can have discussion around how these look in practice.

To go to the Schooldocs site:

The community login for the site is at schooldocs.co.nz. To login, click the link and enter the following details when prompted:

username: stjosephsoamaru

password: veritas

Go to the "Current Review" tab

Polices to review this term:

Harassment

Religious Education

Maori Educational Success

POLICIES AROUND COVID - new policies will be on Schooldocs around Covid requirements, please check out the Ministry of Education information on this. 

PLEASE NOTE: Discussion about what we believe or think should happen regarding vaccinations is not appropriate at a Board Meeting.  We have been asked in our roles as school leaders to encourage vaccination, to provide information and offer whatever support we can to our staff to seek this option.  We maintain kindness and compassion for all members of our school community.  Board members who help out in school or are on-site when children are on-site will need to have had their first vaccination by 15th November and 2nd vaccination by 1st January.

Consultation

7.40pm - Progress with Maori consultation - tie in with above discussion

Lorraine visiting marae for a wananga in early November and will instigate a conversation then about how best to address a substantial Maori consultation including the local whenua.  This will be a necessary part of any re-visioning process.

NAG 6 Administration :

7.45pm

Accept Minutes of last meeting (updated minutes need linking) Anne to do this before emailing

Correspondence

Tukutuku Korero - September

Caritas - Spring update

Education Gazette - October