Agenda Tuesday 27 October 2020, 6pm Staffroom

 

Board Meeting Tuesday 27 October 2020 6pm Staffroom

USEFUL LINKS: Board review cycle - includes who's on prayers,

Charter 2020-22

AGENDA - Tuesday 27th October

ALL REPORTS ARE TAKEN AS READ - BOARD MEMBERS PLEASE COME READY TO REVIEW -

Review includes: Comments/questions, interpretation, action.
We want our time together to be purposeful and cannot wait for reports to be read in the meeting. The principal's report will be unpacked.
We have to fit this meeting within an hour so we are streamlining

6pm: Prayer - Jan (next month: Fr Wayne)

Board Training: Board Composition, brief

From NZSTA: http://www.trustee-election.co.nz/board-resources/a-guide-to-board-structure

Casual vacancies

6.05: Not this week

PRINCIPAL'S REPORT & Matters Arising

6.05pm - Principal's Report October 2020

 6.15: Finance

6.20: Property - carpets in middle building have been cleaned as per our 10 year maintenance plan. Painting and washdown completed as per plan. Spoutings and gutterings have been cleaned, as per plan.

6.22: Health and Safety - nothing to report

6.25: Personnel - in committee, brief report will be presented at the meeting.  Decision to be made regarding advertising for a position.

 

BOARD WORK TO DO
(based on our Board review cycle - (includes who's on prayers), linked above and the Schooldocs 2020 Review Cycle)

Curriculum -

6.35pm: Science Achievement

Science Board Self Review

Year 6 EOTC Event proposal - needs to be approved by Board

SAPs for Year 6 EOTC

 

6.45: Strategy

Items to consider: draft budget for 2021 (will share at meeting), teaching component, 

Intermediate department

PD for 2021

Policies Review

(For information: Schooldocs self review schedule - Meeting schedule.)

6.55: To review at this meeting:

Privacy (click on link to see the policy)

Ways we implement the privacy policy

The principal is the privacy officer.

Need to update our enrolment letter to say what the information is being used for – Ministry purposes, school management and some for diocese.

We have individual logins for computers, locked filing cabinets for personal information and files needing to be kept for a period of time are kept in the attic.

We frequently request updates in information and all families have access to their own personal information if requested.

As a general rule, information about any person is not given to a third party without the person's knowledge, unless:

·            the information is already publicly available

·            it is being passed on in connection with a purpose for which it was obtained, for example, to the student's new school.

·            the right to privacy is over-ridden by other legislation

·            it is necessary for the protection of individual or public health and safety. [11]

 

The parts where information most directly affects us is in the case of separated parents.  We keep parenting orders as file notes on our Student Management System and also in hard copy.  We ensure both parents have information regarding educational achievement and pastoral items unless there is a court order specifying otherwise.

Requests under the official information act are usually advised through NZCEO or the Ministry.  In doubt we would contact the Ministry.

NOTE: under new legislation privacy breaches have to be notified to the Privacy Commissioner. We need to assure we have sufficient cyber insurance.

 

See St Joseph’s Staff Handbook – sections: communication, confidentiality, parenting orders, progress and record keeping.

Salary Units

Ways we implement:

All of the points in the policy are followed.

Fixed term units are always directly tied in with our charter and annual plan and advertised internally.  For 2021 we have 6 units available and these are all permanently allocated.  In 2020 after going through the new charter with staff, staff who were interested in a unit were asked to put forward a proposal for a fixed term unit based on our charter and the skills they thought they could bring to an area of the charter.

All unit responsibilities are documented in our Staff Responsibilities Handbook and are part of the professional growth cycle.

Classroom Release Time

All teachers on 0.8FTTE or more get 10 hours classroom release time.  We presently have a PRT who also has 0.2 release.  We use a combination of methods taking into account teacher preference and release teacher availability.  Teachers are expected to stay on site during CRT but can consult with the principal about this if required.

To view on Schooldocs go to schooldocs.co.nz. Our login is stjosephsoamaru. Password: veritas

Consultation

NAG 6 Administration :

Accept Minutes

Inwards and outwards correspondence:

Education Gazette - October

https://drive.google.com/file/d/1Q8G1IL_dBnm34enHik1pCrGMST-5pK-g/view?usp=sharing

https://drive.google.com/file/d/1AEd2VT1ksbsW7btk1v13fixQpz7qN9q7/view?usp=sharing