Board Meeting Tuesday 7th December 2021

 Board Meeting Tuesday 7th December 2021, 6pm Staffroom

USEFUL LINKS: Board review cycle - includes who's on prayers,  

Charter 2020-22

ALL REPORTS ARE TAKEN AS READ - BOARD MEMBERS PLEASE COME READY TO REVIEW -

Review includes: Comments/questions, interpretation, action.
We want our time together to be purposeful and cannot wait for reports to be read in the meeting. The principal's report will be unpacked.

6pm: Prayer - Fr Wayne

6.05pm: Property - talk to clips taken from building visit.  Discuss wants and "not wants."

6.20pm Welcome Craig Patterson our diocesan property manager for building discussion

7.00pm  Strategy

PRINCIPAL'S REPORT & Matters Arising                

7.00pm Principals Report December 2021 (including NAG report)

Annual Plan Outcomes - please read and taken as read, bring any questions or comments.

BOARD WORK TO DO
(based on our Board review cycle - (includes who's on prayers)

Curriculum -

7.15pm - Achievement report

Reading, Writing and Maths Achievement 2021

Self Review 2021 Achievement

Target Outcomes 2021 - Analysis of Variance

ESOL external audit report by MoE (October 2021) - to be taken as read, comments welcome.

7.45pm (try and keep this section to 15 minutes)

Property, H&S, personnel and finance 

Health and Safety - to be noted

Covid Toolkit for Primary Schools

Step by step for managing Covid in schools

Principal's Appraisal- has been emailed to Sharni and to be shared and approved at this meeting.

Surplus Staffing Update

Update from committee formed to go through employment related process relating to the Public Health Order

Update from Health and Safety committee formed to respond to Public Health Order.

Draft Budget 2022 - emailed. Change - added $1000 for health focus for the wellbeing of children (see principal's report)

Motion - The Board approves the inclusion of a budget for the 2021 Statement of Cash Flows which is derived from the Board's 2021 operating and capital purchases budgets.

Motion - The Board authorises the Board Chairperson and Principal to sign the Statement of Responsibility for the 2021 Annual Accounts on the Board's behalf when confirmation is received that the audit has been completed.

Policies Review

(For information: Schooldocs self-review schedule - Meeting schedule.)

8.00pm  done already

Policies to be Reviewed from Schooldocs.  Please read in advance so that we can have discussion around how these look in practice.

To go to the Schooldocs site:

The community login for the site is at schooldocs.co.nz. To login, click the link and enter the following details when prompted:

username: stjosephsoamaru

password: veritas

Go to the "Current Review" tab

Polices to review this term:

Done

Consultation

pm - 

NAG 6 Administration :

8.00pm

Move that relevant documentation which has been retained for 7 years be sent for destruction

Accept Minutes of last meeting (updated minutes need linking) Anne to do this before emailing

Correspondence:

Tukutuku Korero - November 2021

Education Gazette - November 2021

Agenda Board Meeting 2nd November 2021

 Board Meeting Tuesday 2nd November 2021, 6pm Staffroom

USEFUL LINKS: Board review cycle - includes who's on prayers,  

Charter 2020-22

ALL REPORTS ARE TAKEN AS READ - BOARD MEMBERS PLEASE COME READY TO REVIEW -

Review includes: Comments/questions, interpretation, action.
We want our time together to be purposeful and cannot wait for reports to be read in the meeting. The principal's report will be unpacked.

6pm: Prayer - Jan

6.05pm: Board Training - Board's school leadership role

6.10 pm  - From the Pews

6.15pm  Strategy

PRINCIPAL'S REPORT & Matters Arising                

6.15pm Principals Report October 2021 (including NAG report)

6.30pm - Based on Board training section above and items raised in principal's report - brainstorm a possible process/timeline for consultation and development

BOARD WORK TO DO
(based on our Board review cycle - (includes who's on prayers)

Curriculum -

7.00pm - Achievement report

Science Achievement Report 2021

Science Board Self Review Notes 2021

7.20pm - Approve Year 7 & 8 Camp documentation.  This will be sent by email over the weekend.

7.25pm Property, personnel and finance 

"In Committee" Update on Surplus Staffing

Whitestone Kahui Ako is now advertising for an across school teacher and anyone applying would need Board permisison.  Board to consider position on potentially supplying an across school teacher.

Policies Review

(For information: Schooldocs self-review schedule - Meeting schedule.)

7.35pm  

Policies to be Reviewed from Schooldocs.  Please read in advance so that we can have discussion around how these look in practice.

To go to the Schooldocs site:

The community login for the site is at schooldocs.co.nz. To login, click the link and enter the following details when prompted:

username: stjosephsoamaru

password: veritas

Go to the "Current Review" tab

Polices to review this term:

Harassment

Religious Education

Maori Educational Success

POLICIES AROUND COVID - new policies will be on Schooldocs around Covid requirements, please check out the Ministry of Education information on this. 

PLEASE NOTE: Discussion about what we believe or think should happen regarding vaccinations is not appropriate at a Board Meeting.  We have been asked in our roles as school leaders to encourage vaccination, to provide information and offer whatever support we can to our staff to seek this option.  We maintain kindness and compassion for all members of our school community.  Board members who help out in school or are on-site when children are on-site will need to have had their first vaccination by 15th November and 2nd vaccination by 1st January.

Consultation

7.40pm - Progress with Maori consultation - tie in with above discussion

Lorraine visiting marae for a wananga in early November and will instigate a conversation then about how best to address a substantial Maori consultation including the local whenua.  This will be a necessary part of any re-visioning process.

NAG 6 Administration :

7.45pm

Accept Minutes of last meeting (updated minutes need linking) Anne to do this before emailing

Correspondence

Tukutuku Korero - September

Caritas - Spring update

Education Gazette - October

Agenda Board Meeting Tuesday 14th September 2021

 Board Meeting Tuesday 14 September 2021, 6pm Staffroom

USEFUL LINKS: Board review cycle - includes who's on prayers,  

Charter 2020-22

ALL REPORTS ARE TAKEN AS READ - BOARD MEMBERS PLEASE COME READY TO REVIEW -

Review includes: Comments/questions, interpretation, action.
We want our time together to be purposeful and cannot wait for reports to be read in the meeting. The principal's report will be unpacked.

6pm: Prayer - Rory

6.05pm: From the pews

6.10 pm  

Tua and Leanne present - Special Character DRS Evaluation Report 2021  

Special Character Board Self Review

Review Report Development

6.30pm  Strategy

Student wellbeing survey - Junior Wellbeing Survey,   Junior Wellbeing Survey analysis 2021

Senior Syndicate Wellbeing Surveys- Takahē Year 7&8, Hoiho Year 5&6, and Kakapo Year 5&5 

Senior Syndicate Wellbeing Survey Analysis 2021

Self Review Student Wellbeing Survey-

PRINCIPAL'S REPORT & Matters Arising                

7pm Principal's Report September 2021 -

7.30 pm : Principal's NAG Report September 2021

BOARD WORK TO DO
(based on our Board review cycle - (includes who's on prayers)

Curriculum -

Achievement report

Science Achievement information is being gathered and will be ready for this meeting. - set up PATs for science. Now deferred until Term 4 due to Covid Restrictions -

Special Character Self Review Report - presented by DRS's

7: 50pm Property, personnel and finance 

Logitec Health and Safety Audit.  Board Health and Safety committee have walked through the report.

Personnel - update on "Flexible Working Arrangement"

Flexible Working Arrangement further information as requested.  NW will also give a verbal update of the next step which should be an "in committee" record.

Board Resignation "in committee'

Policies Review

(For information: Schooldocs self-review schedule - Meeting schedule.)

8.10pm  Add policies for review from Schooldos download from school docs and upload here. Behaviour Management and Concerns and Complaints

Consultation

Progress with Maori consultation

Getting in touch with Marae and setting up a date- Nicola has contacted David Higgins who is happy to be part of the consultation in the building plans and Lorraine has been asked to ring to make a day early next term. 

NAG 6 Administration :

8.20pm

Term Dates 2022 - to be approved ( need to be moved)

Term 1 - Monday 31st January - Thursday 14th April (includes Waitangi Day 7 Feb, Good Friday 15 Feb, Otago anniversary day 21 March) = 104 half days

Term 2 - 2 May - 8 July (Queen’s Birthday 6 June, Matariki 24 June) = 96 half days

Term 3 - Monday 25 July to Friday 30 September (100 half-days)

Term 4 - 17 October -  16 December (Labour day 24 Oct) = 88 half days

Total = 388 half days

384 half days = required number of half days

Includes 2 TODs dates to be determined

1 Accord TOD date to be determined

Move to delegate approval for the year 6 camp to the EOTC committee.

Teacher Only Days- 1st November structured literacy 

30th November to prepare for 2022.  (Please note and approve)

Accept Minutes of last meeting (updated minutes need linking) Anne to do this before emailing

Correspondence

Memorandum of Understanding Whitestone Community of Learning 2021

Tukutuku Korero - August

NZEI - Paid Union Meeting - https://docs.google.com/document/d/1P0eHNDfcB4u0Tp3nLvfeKtCtpOhGTYnU/edit?usp=sharing&ouid=115568596366800681876&rtpof=true&sd=true

Agenda Board Meeting Tuesday 10th August, 6pm

 Board Meeting Tuesday 10 August 2021, 6pm Staffroom

USEFUL LINKS: Board review cycle - includes who's on prayers,  

Charter 2020-22

ALL REPORTS ARE TAKEN AS READ - BOARD MEMBERS PLEASE COME READY TO REVIEW -

Review includes: Comments/questions, interpretation, action.
We want our time together to be purposeful and cannot wait for reports to be read in the meeting. The principal's report will be unpacked.

6pm: Prayer - Vic

6.05pm: Board training -instead of training this month:

PROPERTY UPGRADE - plans will be emailed to you.  Further explanation in meeting.  First draft feedback also emailed to Board.  Board to discuss and finalise feedback on this plan to project manager.

6.30pm: From the pews

PRINCIPAL'S REPORT & Matters Arising                

 6.35: Principal's Report August 2021

Mid Year Annual Plan and Target Update - this is here for reference. It has been covered by principal's reports during the year. We are tracking according to plan. Please bring any questions/clarifications to the meeting.

 6.50: Principal's NAG Report August 2021 - important information here in the personnel, finance, and health and safety sections.

Mid Year Financials - January-July 2021

Mid Year Budget Support Letter

Mid Year Budget Summary Report

MOVE: Board approve this budgeted statement of financial position

BOARD WORK TO DO
(based on our Board review cycle - (includes who's on prayers)

Curriculum -

Achievement report

7.05: Mid Year Achievement 2021 - How are we going? - please read and reflect before meeting.  Data will need questioning.

This video gives a more narrative/qualitative report on our student learning and achievement in the first half of the year:

Mid Year Achievement 2021 - Board Self Review

Review Report

Development

7:30 Social Science Capabilities - Achievement/Development Review - please read this document before the meeting as it will not be read at the meeting and to give the work credit (teachers and students), it should be read.  Please come with comments/clarifications / musings etc.  We are proud of this work, this is our present development and the way we are moving forward.

Social Sciences Achievement Review

Strategy

7:50: Wondering?  For our Maori consultation, this year would it be worth inviting key members of Moeraki Marae to the school, doing a welcome, and requesting their input into our building and what we should see in it.  We could ask Maori families to join us (probably term 4).  Thoughts on this or variations would be good to have.

ERO - line of sight documentation.  This is what has been put together to share with ERO in the first instance.  The board has gone through this whole process and does own the process but it's worth knowing where it is and keeping it on top.  We will not read this, it is for information.

Policies Review

(For information: Schooldocs self review schedule - Meeting schedule.)

General Policy review will go to next meeting. 

A new policy "Dogs on School Grounds" will be considered too and we are gathering final pieces of information before presenting this.

Consultation

 Health and Safety - nothing to report

NAG 6 Administration :

7.55pm

Request: Move to accept that School will be closed on Monday 30th August for a teacher wellbeing day in line with most other North Otago schools and the Teachers' Accord Agreement.

Note we are also closed (already passed) on Friday 17th September for staff to attend the diocesan Gathering.

Also a Teacher Only Day on 1st November to attend Structured Literacy Training with our COL.

Move to clarify that the delegations for recruitment also apply to approving "Flexible Working Arrangements," ie the principal has authority for one term, senior leadership has authority for more than one term and board personnel committee for a permanent change.

Personnel Committee to be formed in order to complete a permanent tagged position recruitment process in September. Committee will require a proprietor's representative. This will be put in motion in late September, awaiting Ministry approval after the September provisional staffing notice (due 27 September).

EOTC Committee to be formed to check through Year 6 camp paperwork before putting to Board for approval at next meeting.

Accept Minutes of last meeting (updated minutes need linking)

Correspondence:

Tukutuku Korero - 5 July

Education Gazette - 26 July