Agenda Board Meeting 2nd November 2021

 Board Meeting Tuesday 2nd November 2021, 6pm Staffroom

USEFUL LINKS: Board review cycle - includes who's on prayers,  

Charter 2020-22

ALL REPORTS ARE TAKEN AS READ - BOARD MEMBERS PLEASE COME READY TO REVIEW -

Review includes: Comments/questions, interpretation, action.
We want our time together to be purposeful and cannot wait for reports to be read in the meeting. The principal's report will be unpacked.

6pm: Prayer - Jan

6.05pm: Board Training - Board's school leadership role

6.10 pm  - From the Pews

6.15pm  Strategy

PRINCIPAL'S REPORT & Matters Arising                

6.15pm Principals Report October 2021 (including NAG report)

6.30pm - Based on Board training section above and items raised in principal's report - brainstorm a possible process/timeline for consultation and development

BOARD WORK TO DO
(based on our Board review cycle - (includes who's on prayers)

Curriculum -

7.00pm - Achievement report

Science Achievement Report 2021

Science Board Self Review Notes 2021

7.20pm - Approve Year 7 & 8 Camp documentation.  This will be sent by email over the weekend.

7.25pm Property, personnel and finance 

"In Committee" Update on Surplus Staffing

Whitestone Kahui Ako is now advertising for an across school teacher and anyone applying would need Board permisison.  Board to consider position on potentially supplying an across school teacher.

Policies Review

(For information: Schooldocs self-review schedule - Meeting schedule.)

7.35pm  

Policies to be Reviewed from Schooldocs.  Please read in advance so that we can have discussion around how these look in practice.

To go to the Schooldocs site:

The community login for the site is at schooldocs.co.nz. To login, click the link and enter the following details when prompted:

username: stjosephsoamaru

password: veritas

Go to the "Current Review" tab

Polices to review this term:

Harassment

Religious Education

Maori Educational Success

POLICIES AROUND COVID - new policies will be on Schooldocs around Covid requirements, please check out the Ministry of Education information on this. 

PLEASE NOTE: Discussion about what we believe or think should happen regarding vaccinations is not appropriate at a Board Meeting.  We have been asked in our roles as school leaders to encourage vaccination, to provide information and offer whatever support we can to our staff to seek this option.  We maintain kindness and compassion for all members of our school community.  Board members who help out in school or are on-site when children are on-site will need to have had their first vaccination by 15th November and 2nd vaccination by 1st January.

Consultation

7.40pm - Progress with Maori consultation - tie in with above discussion

Lorraine visiting marae for a wananga in early November and will instigate a conversation then about how best to address a substantial Maori consultation including the local whenua.  This will be a necessary part of any re-visioning process.

NAG 6 Administration :

7.45pm

Accept Minutes of last meeting (updated minutes need linking) Anne to do this before emailing

Correspondence

Tukutuku Korero - September

Caritas - Spring update

Education Gazette - October

Agenda Board Meeting Tuesday 14th September 2021

 Board Meeting Tuesday 14 September 2021, 6pm Staffroom

USEFUL LINKS: Board review cycle - includes who's on prayers,  

Charter 2020-22

ALL REPORTS ARE TAKEN AS READ - BOARD MEMBERS PLEASE COME READY TO REVIEW -

Review includes: Comments/questions, interpretation, action.
We want our time together to be purposeful and cannot wait for reports to be read in the meeting. The principal's report will be unpacked.

6pm: Prayer - Rory

6.05pm: From the pews

6.10 pm  

Tua and Leanne present - Special Character DRS Evaluation Report 2021  

Special Character Board Self Review

Review Report Development

6.30pm  Strategy

Student wellbeing survey - Junior Wellbeing Survey,   Junior Wellbeing Survey analysis 2021

Senior Syndicate Wellbeing Surveys- Takahē Year 7&8, Hoiho Year 5&6, and Kakapo Year 5&5 

Senior Syndicate Wellbeing Survey Analysis 2021

Self Review Student Wellbeing Survey-

PRINCIPAL'S REPORT & Matters Arising                

7pm Principal's Report September 2021 -

7.30 pm : Principal's NAG Report September 2021

BOARD WORK TO DO
(based on our Board review cycle - (includes who's on prayers)

Curriculum -

Achievement report

Science Achievement information is being gathered and will be ready for this meeting. - set up PATs for science. Now deferred until Term 4 due to Covid Restrictions -

Special Character Self Review Report - presented by DRS's

7: 50pm Property, personnel and finance 

Logitec Health and Safety Audit.  Board Health and Safety committee have walked through the report.

Personnel - update on "Flexible Working Arrangement"

Flexible Working Arrangement further information as requested.  NW will also give a verbal update of the next step which should be an "in committee" record.

Board Resignation "in committee'

Policies Review

(For information: Schooldocs self-review schedule - Meeting schedule.)

8.10pm  Add policies for review from Schooldos download from school docs and upload here. Behaviour Management and Concerns and Complaints

Consultation

Progress with Maori consultation

Getting in touch with Marae and setting up a date- Nicola has contacted David Higgins who is happy to be part of the consultation in the building plans and Lorraine has been asked to ring to make a day early next term. 

NAG 6 Administration :

8.20pm

Term Dates 2022 - to be approved ( need to be moved)

Term 1 - Monday 31st January - Thursday 14th April (includes Waitangi Day 7 Feb, Good Friday 15 Feb, Otago anniversary day 21 March) = 104 half days

Term 2 - 2 May - 8 July (Queen’s Birthday 6 June, Matariki 24 June) = 96 half days

Term 3 - Monday 25 July to Friday 30 September (100 half-days)

Term 4 - 17 October -  16 December (Labour day 24 Oct) = 88 half days

Total = 388 half days

384 half days = required number of half days

Includes 2 TODs dates to be determined

1 Accord TOD date to be determined

Move to delegate approval for the year 6 camp to the EOTC committee.

Teacher Only Days- 1st November structured literacy 

30th November to prepare for 2022.  (Please note and approve)

Accept Minutes of last meeting (updated minutes need linking) Anne to do this before emailing

Correspondence

Memorandum of Understanding Whitestone Community of Learning 2021

Tukutuku Korero - August

NZEI - Paid Union Meeting - https://docs.google.com/document/d/1P0eHNDfcB4u0Tp3nLvfeKtCtpOhGTYnU/edit?usp=sharing&ouid=115568596366800681876&rtpof=true&sd=true

Agenda Board Meeting Tuesday 10th August, 6pm

 Board Meeting Tuesday 10 August 2021, 6pm Staffroom

USEFUL LINKS: Board review cycle - includes who's on prayers,  

Charter 2020-22

ALL REPORTS ARE TAKEN AS READ - BOARD MEMBERS PLEASE COME READY TO REVIEW -

Review includes: Comments/questions, interpretation, action.
We want our time together to be purposeful and cannot wait for reports to be read in the meeting. The principal's report will be unpacked.

6pm: Prayer - Vic

6.05pm: Board training -instead of training this month:

PROPERTY UPGRADE - plans will be emailed to you.  Further explanation in meeting.  First draft feedback also emailed to Board.  Board to discuss and finalise feedback on this plan to project manager.

6.30pm: From the pews

PRINCIPAL'S REPORT & Matters Arising                

 6.35: Principal's Report August 2021

Mid Year Annual Plan and Target Update - this is here for reference. It has been covered by principal's reports during the year. We are tracking according to plan. Please bring any questions/clarifications to the meeting.

 6.50: Principal's NAG Report August 2021 - important information here in the personnel, finance, and health and safety sections.

Mid Year Financials - January-July 2021

Mid Year Budget Support Letter

Mid Year Budget Summary Report

MOVE: Board approve this budgeted statement of financial position

BOARD WORK TO DO
(based on our Board review cycle - (includes who's on prayers)

Curriculum -

Achievement report

7.05: Mid Year Achievement 2021 - How are we going? - please read and reflect before meeting.  Data will need questioning.

This video gives a more narrative/qualitative report on our student learning and achievement in the first half of the year:

Mid Year Achievement 2021 - Board Self Review

Review Report

Development

7:30 Social Science Capabilities - Achievement/Development Review - please read this document before the meeting as it will not be read at the meeting and to give the work credit (teachers and students), it should be read.  Please come with comments/clarifications / musings etc.  We are proud of this work, this is our present development and the way we are moving forward.

Social Sciences Achievement Review

Strategy

7:50: Wondering?  For our Maori consultation, this year would it be worth inviting key members of Moeraki Marae to the school, doing a welcome, and requesting their input into our building and what we should see in it.  We could ask Maori families to join us (probably term 4).  Thoughts on this or variations would be good to have.

ERO - line of sight documentation.  This is what has been put together to share with ERO in the first instance.  The board has gone through this whole process and does own the process but it's worth knowing where it is and keeping it on top.  We will not read this, it is for information.

Policies Review

(For information: Schooldocs self review schedule - Meeting schedule.)

General Policy review will go to next meeting. 

A new policy "Dogs on School Grounds" will be considered too and we are gathering final pieces of information before presenting this.

Consultation

 Health and Safety - nothing to report

NAG 6 Administration :

7.55pm

Request: Move to accept that School will be closed on Monday 30th August for a teacher wellbeing day in line with most other North Otago schools and the Teachers' Accord Agreement.

Note we are also closed (already passed) on Friday 17th September for staff to attend the diocesan Gathering.

Also a Teacher Only Day on 1st November to attend Structured Literacy Training with our COL.

Move to clarify that the delegations for recruitment also apply to approving "Flexible Working Arrangements," ie the principal has authority for one term, senior leadership has authority for more than one term and board personnel committee for a permanent change.

Personnel Committee to be formed in order to complete a permanent tagged position recruitment process in September. Committee will require a proprietor's representative. This will be put in motion in late September, awaiting Ministry approval after the September provisional staffing notice (due 27 September).

EOTC Committee to be formed to check through Year 6 camp paperwork before putting to Board for approval at next meeting.

Accept Minutes of last meeting (updated minutes need linking)

Correspondence:

Tukutuku Korero - 5 July

Education Gazette - 26 July

Board Meeting Tuesday 22nd June, 6pm

Board Meeting Tuesday 22 June 2021, 6pm Staffroom

USEFUL LINKS: Board review cycle - includes who's on prayers,  

Charter 2020-22

AGENDA - Tuesday 22 June, 6.00pm staffroom

ALL REPORTS ARE TAKEN AS READ - BOARD MEMBERS PLEASE COME READY TO REVIEW -

Review includes: Comments/questions, interpretation, action.
We want our time together to be purposeful and cannot wait for reports to be read in the meeting. The principal's report will be unpacked.

6pm: Prayer - Adrienne

6.05pm: Board Training including "From the Pews": Tagged Positions. St Joseph's Board work to form a response to St Kevin's principal appointment consultation process - https://www.stkevins.school.nz/vacancies/principals-appointment-process

Special Character Attestation Report - prepared by proprietor's representatives and to be signed off by board chair

PRINCIPAL'S REPORT & Matters Arising                

 6.30: Principal's Report June 2021

PERSONNEL: First report in principal's appraisal shared by email.

 6.50: In committee conversation required

BOARD WORK TO DO
(based on our Board review cycle - (includes who's on prayers)

Curriculum -

Achievement report

7:00:Health and Physical Education Achievement Report

Health and Physical Education Self Review (begun April meeting, further to be added this meeting)

Review Report

7.20. Reading Review

Reading Self Review - to be done at board meeting

Development

The curriculum capabilities continue to be the pivot point for the development of our inquiry curriculum.  This is being tracked and monitored through our annual target for 2021 which is about student engagement.  This will be shared further in the next meeting.

Strategy

Oamaru Intermediate School Zoning consultation

Policies Review

(For information: Schooldocs self review schedule - Meeting schedule.)

7.35pm Protected Disclosure

Reporting to Parents on Student Progress - there has been lots of information shared about this process in the newsblogs this term and late last term.  Two parent information meetings were held to help parents understand reports.

Visitors

Consultation

7.45pm.  Health and Safety

1. Request to seek to employ a person in a teacher aide capacity who has experience with tackle rugby and can safely supervise children who wish to play tackle rugby or bullrush at lunchtime.  Cost for 45 minutes each lunchtime until the end of term 3 is $1,156.  We still have $2000 for one off projects which will benefit our year 6-8 students.

2. Camp arrangements are not straightforward this year.  A separate document, "Teacher in charge of camp" will be sent by email.

Intermediate Camp Proposal - 

Intermediate Camp Draft RAMs

Board to consider - the principal needs to be teacher in charge of camp and is also needed at school as the end of term 4 is a very challenging time for students and the community and the principal is needed on site.  So there is a plan around this in the notes.

Also note principal's surgery provision.

Move that the Board accept the initial proposal for intermediate camp in 2021 subject to all health and safety, permissions, health and behaviour forms and suitable parent help being presented at October Board Meeting.  Board accepts the plan around the "teacher in charge" of camp doc which will be shared by email.

3.

Year 6 Camp Proposal - 

Year 6 Camp overall RAM - draft

Board to consider the notes and risks identified in the teacher in charge of camp doc which will be shared via email.

Move:

EITHER that the Board accept the initial proposal for year 6 camp in 2021 subject to all health and safety, permissions, health and behaviour forms and suitable parent help being presented at September Board Meeting, accepting liability for loss of camp if principal is not able to do it, or if another solution can't be found.

OR: the Board opts for 3-4 EOTC days for year 6 at a cost of $1500.

NAG 6 Administration :

8.05pm

Request: Last year the Board offered to contribute to the end of year staff function but we had already had it and the offer was put on hold. Would the Board like to contribute to this year's function?

Accept Minutes of last meeting

Inwards and outwards correspondence:

Tukutuku Korero - May

Deloitte - Auditors Report - to be tabled at meeting

H Wilson - to be tabled at meeting

Education Gazette - June

NZCEO - Summary Annual Report - to be tabled at meeting

Caritas - Winter 2021 - to be tabled at meeting

Board Meeting Tuesday 18 May, 6.00pm

 Board Meeting Tuesday 18 May 2021 6pm Staffroom

USEFUL LINKS: Board review cycle - includes who's on prayers,  

Charter 2020-22

AGENDA - Tuesday 23 March, 6.00pm staffroom

ALL REPORTS ARE TAKEN AS READ - BOARD MEMBERS PLEASE COME READY TO REVIEW -

Review includes: Comments/questions, interpretation, action.
We want our time together to be purposeful and cannot wait for reports to be read in the meeting. The principal's report will be unpacked.

6pm: Prayer - Andy

6.05pm: Board Training: Management and Governance (to support new board members)

6.15pm: From the pews

PRINCIPAL'S REPORT & Matters Arising                

 6.25: Principal's Report May 2021

BOARD WORK TO DO
(based on our Board review cycle - (includes who's on prayers), linked above and the Schooldocs 2020 Review Cycle)

Curriculum -

To be aware of and question/discuss if necessary otherwise taken as read

Property - Planting Project

Responses from our learning picture questions:

Student, board, teacher and student comments on order of learning photos

 

-: Strategy

Board communication for upcoming Property Work

Awareness of Cybercrime and do we need insurance?  See principal's Report.  See booklet from New Era.  A data breach now requires a mandatory to the Privacy Commissioner's Office.  There is an insurance quote for Cybercrime which can be shared at the meeting.

Policies Review

(For information: Schooldocs self review schedule - Meeting schedule.)

-: not at this meeting

Consultation

Our Health Program Statement in line with Catholic Special Character - will be shared with parents for review - then to proprietor and our curriculum website.

NAG 6 Administration :

7.45pm

Accept Minutes of last meeting

Inwards and outwards correspondence:

 Education Gazette - March

Tukutuku Korero - April

Education Gazette - May

Caritas - Annual report - cartias.org.nz/annual report

Caritas - https://drive.google.com/file/d/1Sl1k9zoc88e0-YATeftKtq3W3CkhB90P/view?usp=sharing