Agenda Tuesday 11th December 2018

Agenda Tuesday 11th December 2018 - 6.00pm

Prayer - Bev

Board Training - a full meeting this meeting so no board training

From the Pews

Special Catholic Character - Assurance - to be taken as read.  Bring any questions or comments.

- Principal's Report December 2019 - Assurance - will be unpacked at meeting

Curriculum -
Year 7 Camp Report

2018 Achievement Data
2018 Analysis of Variance

Policies
Feedback from Board subcommittee - health and safety

Strategy - Uniform
Annual Plan Update

Policy updates done last month.
EOTC audit - hard copy tabled.

Property & health and safety: report to read

Finance see report - budget summary sent out for consideration - decisions to be made
Grants: - no report this month

Cultural - we had another great multicultural day - no report.

NAG 3 Personnel - report/update

+ Principal's appraisal summary (sent in hard copy)

NAG 6 Administration : Accept minutes of previous meeting

Inwards and outwards correspondence - Note: decile review

Agenda Tuesday 30th October

Agenda 30 October 2018 - 6.00pm

Prayer - Lorraine

Board Training - governance and management (no link)

From the Pews

Special Catholic Character - Assurance - to be taken as read.  Bring any questions or comments.

Draft Special Character Review Report - There are some comments to share with you.

- Principal's Report October 2018, - Assurance - will be unpacked at meeting

Curriculum -
Science
SENCO and Enrichment Board Report

Policies

Policy updates: - See Schooldocs

Uniform survey

Property: & Health & Safety - no report - see compliance matters in principal's report. Before the next meeting we need the property subcommittee to do a school walk through to check for safety.

Finance see report - budget summary sent out for consideration - decisions to be made
Grants: -

Cultural - no report this meeting

NAG 3 Personnel - Decisions to be made about allocation of support for university papers.

Whitestone Kahui Ako Report: COL feedback from St Joseph's has been shared with the board through email.  Hard copy sent out - please bring to meeting.    No decisions needed at this point.
Note to Board - the COL end of year meeting is in our hall for all teachers involving cheese and wine - is that OK?

NAG 6 Administration : Accept minutes of previous meeting
Accept term dates for 2019:

Term 1:

Monday 4th February - Friday 12th April = 10 weeks including Waitangi Day, Otago Day = 96 half days

Term 2:

Monday 29th April - Friday 5th July = 10 weeks including Queen’s Birthday = 98 half days

Term 3:

Monday 22nd July - Friday 27th September = 10 weeks = 100 half days

Term 4:

Monday 14th October - Friday 20th December = 10 weeks including Labour Day = 98 half days.

Inwards and outwards correspondence - Letter from parent to be considered

Board Meeting Tuesday 18 September, 6.00pm

Agenda 18 September 2018 - 6.00pm

Prayer - Rory

Board Training - Board Behaviour Management Training - report on Strategy tab - attendees to speak to it. For information: our overall procedures on wellbeing, behaviour management and bullying

Governance matters arising from that - delegations

From the Pews

Special Catholic Character - Assurance - to be taken as read.  Bring any questions or comments.

- Principal's Report September 2018, - Assurance - will be unpacked at meeting

Curriculum -

Student Wellbeing Surveys
RE Achievement, RE self review
EOTC applications - year 7 and year 8 camp - board needs to approve these
Review: Reading.  This is a teacher review of the reading curriculum which we have worked on this term - this is our draft reading curriculum which has come out of the review.  This is shared with the board for information.

Policies

Policy updates: - done at last meeting

Property: & Health & Safety - see compliance matters in principal's report

Finance see report
Grants: - See report

Cultural - We have a multicultural consultation evening planned for 20th September. This time we have invited all migrant families. We are focusing on reading.
Strategy
- upcoming uniform review - process will need to be approved.
Wellbeing Survey (already discussed under curriculum).

NAG 3 Personnel -

Whitestone Kahui Ako Report: not this meeting - note it is time for a new lead principal.

NAG 6 Administration : Accept minutes of previous meeting

Inwards and outwards correspondence

Board Meeting Tuesday 14 August 2018 6.00pm

Agenda 14th August 2018 - 6.00pm

Prayer - Rebecca

Board Training - Report Information 2018

From the Pews

Special Catholic Character - Assurance - to be taken as read.  Bring any questions or comments.
Minute to accept Proprietor's Representative Report.

- Principal's Report August 2018 , - Assurance - will be unpacked at meeting

Curriculum -

Student Wellbeing Surveys - we would have done them last term.  They are happening now.
Annual Plan mid year update
Report Trial feedback 2018

Question: Community Consultation.  Maori Consultation

Policies

Policy updates:

Complaints

Behaviour Management

schooldocs.co.nz. username: stjosephsoamaru, password: veritas

Property: & Health & Safety

Finance & - Mid Year Budget Update - see report
Grants: - to be taken as read - not thi smeeting

Cultural - not this meeting - dates have been set for a multicultural meeting later this term.
Strategy - See the school curriculum review plans - our strategic reporting to board plan will need to be readjusted.
Question: it would be great to know how we are doing with helping our community Encounter Christ - this is a real and a personal thing. The board has been the guinea pig for a possible survey. What is the feedback on how effective and appropriate this might be as a means of gathering information?

NAG 3 Personnel - not this meeting

Whitestone Kahui Ako Report: not this meeting

NAG 6 Administration : Accept minutes of previous meeting

Inwards and outwards correspondence
NB: Strike Action - Board should nominate a duly delegated representative to sign off the spreadsheet - see email

Agenda 3rd July 2018

Agenda 3rd July 2018 - 6.00pm

Prayer - Adrienne

Board Training - Special Character Review:
Catholic Education - excerpts from a presentation by Bishop Charles Drennan for our reflection, reproduced with permission.
Catholic self review process overview - CATHOLIC SCHOOL SELF REVIEW

From the Pews

Special Catholic Character - Assurance - to be taken as read.  Bring any questions or comments.
Minute to accept the SPECIAL CHARACTER ATTESTATION 2018

- Principal's report, - Assurance - will be unpacked at meeting

Curriculum -

Mid Year Achievement Reading, Writing, Maths 2018

Mid Year Target Student Report 2018

Board Self Review of Mid Year Achievement Reading, Writing, Maths 2018 - and target students

ELL and STEAM curriculum reports - assurance

Policies

Update: - term 2 updates done in May meeting

Property: & Health & Safety

Finance & - MOTION TO BE PASSED - see report
Grants: - to be taken as read

Cultural - Pasifka Fono Report
Strategy - See the school curriculum review plans - our strategic reporting to board plan will need to be readjusted.

NAG 3 Personnel

Whitestone Kahui Ako Report: not this meeting

NAG 6 Administration : Accept minutes of previous meeting
For the Board to consider .- potential industrial action - regardless of any employee's individual convictions, if NZEI members vote to take industrial action, all members are bound by it.
If the 3 hour work stoppage is agreed by a majority of members this would result in a half-day school closure on the afternoon of Thursday August 15th for all primary and intermediate schools and kura.  See Further implications of a strike are here.

Note:

Do schools have to close if teachers and principals are on strike?

It is a Board's decision whether or not to close a school. Partial closure is not an option under the law.

Principals and staff board reps should not be involved in any Board decisions about staffing during a strike or school closure as this puts them into a situation of a conflict of interest. Boards should be advised to seek advice from STA and the Ministry if they require more guidance.

Inwards and outwards correspondence

Agenda 22nd May 2018

Agenda 22nd May 2018 - 6.30pm

Prayer - Sharni

Board Training - What's on top in education at the moment

From the Pews

Special Catholic Character - Assurance - to be taken as read.  Bring any questions or comments.

- Principal's report, - Assurance - will be unpacked at meeting

Curriculum -

Regulation Evaluation
Term 1, Reading, Writing Maths          Self review sheet for reading, writing maths
Social Sciences Full Review        Self review sheet for Social Sciences
Science - interim review (no self review required for interim)

Policies

Update:
On Schooldocs Review Tab

Documents currently under scheduled review	Who reviews them?
Term 2, 2018
Protected Disclosure	Board and staff
Reporting to Parents	Board, staff, and parents
Visitors

Review Complaints Procedure - suggested alternative procedure

Property: & Health & Safety

Finance & - MOTION TO BE PASSED - see report
Grants (not this meeting): - to be taken as read

Cultural - not this meeting

Strategy - Not this meeting

NAG 3 Personnel

Whitestone Kahui Ako Report: not this meeting

NAG 6 Administration : Accept minutes of previous meeting

Inwards and outwards correspondence

Agenda Board Meeting 13 March 2018

Agenda 13 March 2018

Prayer - Michael

Board Training - Computational Thinking - why process thinking is so important.

From the Pews

Special Catholic Character - Assurance - to be taken as read.  Bring any questions or comments.

- Principal's report, - Assurance - will be unpacked at meeting

Curriculum -

Regulation Evaluation - Term 1 RE Self Review 2018 - volunteer to scribe board review during meeting, please.
Emerging Evaluation - In response to board request for update on staff and behaviour after 2017s emerging evaluation - Emerging Review Update - Term 1 2018 - Behaviour

Policies

Update: Financial Control and Expenditure on Schooldocs

Property: & Health & Safety

Finance & Grants: - to be taken as read
Motion to be passed: The Annual Report is available to the public on the St Joseph's website

Cultural - not this meeting

Strategy - Not this meeting

NAG 3 Personnel - Teacher Request for leave

Whitestone Kahui Ako Report: February 2018 Minutes

NAG 6 Administration : Accept minutes of previous meeting

Inwards and outwards correspondence

Agenda 14 February 2018

Prayer - Adrienne

Election of Board Chair

Board Training - There have been some big recent changes that we need to look at:

• Spirals of Inquiry.  
• New Zealand Curriculum .  
• How we are measuring progress and achievement in post National Standards

From the Pews

Special Catholic Character - Assurance - to be taken as read.  Bring any questions or comments.

- Principal's report, - Assurance - will be unpacked at meeting

Curriculum -

2018 Achievement Targets

Policies

Charter & Annual Plan
Policies for regular review to be reviewed at next meeting
Board governance
BOT delegates
Code of conduct

Property: & Health & Safety - Opus International are visiting to view school with regards to updating the 10 year property plan, 14th February.
Motion: No painting carried out in 2017 as per cyclical maintenance plan. Currently reviewing with 10yr maintenance plan.

Finance & Grants: - to be taken as read
Budget to be approved and minuted
Motion:  The Board authorised the Board Chairperson and Principal to sign the Statement of Responsibility for the 2017 Annual Accounts on the Board's behalf when confirmation is received that the audit has been completed.
Motion: That the Board approves the inclusion of a budget for the 2017 Statement of Financial Position and a budgeted Cash Flow which are derived from the Board's 2017 operating and capital purchases budgets.

Cultural - not this meeting

Strategy - revised review schedule

NAG 3 Personnel - Principal's appraisal 2017, Request for leave

NAG 6 Administration : Accept minutes of previous meeting
Update on board election process.

The Board delegates to the Principal the responsibilities listed below

• The day-to-day curriculum and resource management of the school and the achievement of the Government's key achievement areas and requirements as specified in official educational  policy documents;
• The implementation of any other requirements specified by Act of Parliament, the Secretary of Education, any other permanent head of a Government department and for individual and collective employment contracts;
• Approval of any orders for goods and services provided such an order will not exceed the Board approved budget allocation (The NZSTA policy says under $2500 but our policies don't say this) for the expenditure item involved;
• Transfers to at-call deposits of amounts less than $5,000 (can't find a policy for us that says an amount) and for periods less than 12 months;
• Ordering fixed assets for which the capital expenditure has the prior approval of the Board, or fall within the asset replacement budget;
• The appointment of relieving, casual staff and support staff provided such appointment is within the budget allocation for this particular person and provided this delegation is not given to any other staff member;
• Communication with parents, officials, representatives of educational organisations and other firms and organisations with whom the Principal deals as part of their curriculum and resource management responsibilities;

Inwards and outwards correspondence